Xerox Documate 4700 User Guide

Xerox® DocuMate® 4700
User’s Guide81 •Destination folder—input the folder path, on the remote FTP server, where you want the scanned documents 
sent. This path would appear in your web browser after the host name. For example, marketing/shared 
documents/data sheets. 
Because the destination configuration is done through the scan configuration, you can set each configuration to 
scan to a different FTP server, destination folder, and so on. This is the same process used as when scanning to 
different...

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SMTP 
The SMTP destination link allows scans to be sent directly to an email address, through an SMTP server, from 
One Touch. Please contact your server administrator for the server information you need to configure this link. 
Alternatively, have your site administrator or IT professional configure this link for you. Configuration of the SMTP 
server settings and user accounts is outside the scope of this document.
Supported file types—all image and text file...

Xerox® DocuMate® 4700
User’s Guide83 •Email to—input a valid recipient email address to receive the scanned document. If it is not a valid address 
the transfer will fail.
•Email from—input the email address you want to appear in the email message “from” field. 
•Limit (MB)—input the maximum message size limit set on the SMTP server. This number should be lower than 
or match the SMTP server maximum. You cannot send messages that exceed the maximum message size of 
the SMTP server. 
Because the...

Xerox® DocuMate® 4700
User’s Guide 84 Click on the Properties button to open the Log Viewer from the SMTP One Touch Link Properties window. There are 
no global configuration properties for the SMTP destination application, all configuration is done using the Scan 
Configuration Properties window as described in the previous section. 

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Email Applications
Scanning to an email application, such as Outlook or Windows Mail, attaches the scanned image to a blank email 
message. You then fill in the recipient email address(es) and send the message. You need to have configured an 
email application before you can scan to it using One Touch. If you do not have your email application set up prior 
to scanning, the default Windows email application will open and ask you to configure your user information....

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Email Properties
Use the Email Link Properties window to select a folder for storing a permanent copy of the scanned image, setting 
the color document options, and changing the email application that is in the One Touch destination list. 
•Folder for storing attachments—click the Browse button to change the location using the Windows file 
browser, or type a location directly in the field.
•Internet options—if you need to change your email client, or any other...

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Text Editors
Scanning to a text editing application, such as Microsoft’s Notepad or WordPad, automatically converts the text in 
the scanned image into editable text using Optical Character Recognition (OCR). 
Supported file types—the text file formats and destination applications are only available if an OCR module or 
application is installed. Please refer to Te x t  Fo r m a t s  on page 61 to see a list of text file formats that are available 
when OCR is...

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Text Documents Properties
These properties apply to Microsoft Word, Microsoft Excel®, and any other text editing applications indicated by 
their icons in the list.
•Add application—click this button to open the Add Text Based Link dialogue so you can add other text editing 
applications to One Touch. 
•Delete application—select an application in the list then click this button to remove the application from the 
One Touch destination list. You can only delete an...

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Adding Text Editor Applications to One Touch
1. To add another application to the list, click the Add application button. The Add Text Based Link dialog box 
opens.
2. Click Browse to find the application you want to add to the list.
When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically 
filled in, and the application icon appears in Step 3.
3. Select the icon in Step 3 of the dialog box. That is the icon that will...

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Creating an HTML Web Page from Your Scanned Documents
1. Open the One Touch Properties window. 
2. Select your web browser as the Destination Application and choose HTML as the Format.
3. Choose a Scan Configuration that has the settings for how you want any images, on the pages you are 
scanning, to be displayed. For example, choose a color or grayscale scan configuration if your documents 
contain images that you want posted to your website with the HTML text. 
4....