Xerox Documate 4700 User Guide

Xerox® DocuMate® 4700
User’s Guide61 2. Right-click on the PDF icon.
A menu opens.
3. Choose the file size/image quality option for your scanned images.
Minimize Size—smallest file size, lowest image quality.
Normal—medium file size, some loss of image quality.
Maximize Quality—largest file size, minimal loss of image quality.
Your selection pertains only to the button currently selected on the One Touch Properties window. Other 
buttons that have PDF selected as the file format are not affected, so you...

Xerox® DocuMate® 4700
User’s Guide 62
Configure Before Scan
You can set up the scanner so that, when you press a button or click it on the Button Panel, a different scanning 
interface opens before the scanning starts. You can then use the interface to change the Resolution, Scan Mode, and 
other settings. When you scan, the scanned image will still be sent as the file type and to the same Destination 
Application already selected in the One Touch Properties window for that button. 
1. Open the One Touch...

Xerox® DocuMate® 4700
User’s Guide63
Canceling a Configure Before Scan
1. Click Cancel in the scanning progress window.
2. The following window will open asking if you want to cancel the entire job.
–Ye s—scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN 
interface will close and you can restart your scan from the beginning.
Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch. 
For instance, the Picture Type is Black & White...

Xerox® DocuMate® 4700
User’s Guide 64
Open Scanned Document(s)
Select the destination Open Scanned Document(s) to have the scanned document open automatically when 
scanning is complete. 
Supported file types—all file formats are available when scanning to the Open Scanned Document(s) destination. 
Note that text file formats are only available if an OCR module or application is installed. Please refer to Te x t  
Fo r m a t s  on page 61 to see a list of text file formats that are available when OCR is...

Xerox® DocuMate® 4700
User’s Guide65
Transfer to Storage
With Transfer to Storage, you can scan documents and save them in a folder in one step. 
Supported file types—since the files are saved directly to a folder on the computer or server, all file formats in 
One Touch are available. Note that text file formats are only available if an OCR module or application is installed. 
Please refer to Te x t  Fo r m a t s  on page 61 to see a list of text file formats that are available when OCR is installed....

Xerox® DocuMate® 4700
User’s Guide 66 •Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the Storage 
Options tab and use this window to set a configuration to scan to a different folder than the one selected in 
the Link Properties window.
Changing the options in this window only affects the configuration you are creating or modifying. All other 
configurations will retain their settings for this destination. 
Storage layout
•All documents are in the root—the...

Xerox® DocuMate® 4700
User’s Guide67 2. Hover the mouse cursor over the Set as scan destination option and the sub-menu will open to the right. Click 
on the setting you want the Storage location to be updated with. 
–For all configurations—select this option to have the storage location, in all scan configurations Storage 
Options tabs, updated to use this location. Note that the storage Link Properties location will also update 
to use this location.
–For new and default configurations—select this...

Xerox® DocuMate® 4700
User’s Guide 68 4. Click the New button.
The Scan Configuration Properties dialog box opens.
5. To help you remember which folder it is, give the new configuration a name that indicates the folder name, 
such as “Business Receipts.”
6. Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want.
7. Click the Storage Options tab.
8. Click the Browse button. 

Xerox® DocuMate® 4700
User’s Guide69 9. Select the folder you created for storing the scanned documents.
10. Click OK. The selected folder will now be set as the Storage location, such as “Business Receipts.”
11. Click OK. The new configuration is now listed as a Transfer to Storage configuration.
12. Repeat the process to create additional new configurations, such as one named “Personal Receipts.”
Note: Make sure to designate separate folders as the Storage Locations for each new configuration. 

Xerox® DocuMate® 4700
User’s Guide 70 13. You will now have multiple configurations set up for the Transfer to Storage destination, and each 
configuration scans documents to separate folders.
14. Now select a scanner button for each new configuration. Click Apply to set that button for that configuration.
Scan to multiple storage folders:
1. Insert the document you want to scan to storage.
2. Start scanning with the first button that you set to scan documents and transfer to storage.
3. When scanning is...