Xerox Documate 4700 User Guide

Xerox® DocuMate® 4700
User’s Guide41
6Scanning and 
Configuring One Touch
This chapter includes:
•Default One Touch Settings on page 43
•Scan from the One Touch Button Panel on page 44
•Changing the Button Settings on page 46
•Selecting Options for One Touch on page 48
•Scan Configurations on page 51
•File Formats on page 58
•Configure Before Scan on page 62
•Open Scanned Document(s) on page 64
•Transfer to Storage on page 65
•Burn to CD-ROM on page 71
•Printer or Fax on page 73
•PaperPort on page 75...

Xerox® DocuMate® 4700
User’s Guide 42 The One Touch Button Panel, that you see on the computer screen, shows the pre-set function for each button (such 
as Email) and the icon of the destination (called the Destination Application) where the images will be sent when 
scanning is finished.
The One Touch button panel shows which 
application the button is configured to send 
images to. 

Xerox® DocuMate® 4700
User’s Guide43
Default One Touch Settings
When you installed the scanner, the software configured each One Touch button with appropriate settings 
consisting of: a Destination Application, a Scan Configuration, and a File Format. The button names, such as Email 
or Copy, indicate the original factory settings for a button. You can change any of these settings. Please see 
Changing the Button Settings on page 46 for instructions.
For example, the Email button is set up to scan...

Xerox® DocuMate® 4700
User’s Guide 44
Scan from the One Touch Button Panel
Scanning from the button panel on your computer’s screen works like pressing a button on the scanner. The scanner 
scans the item, then sends the image to the Destination Application indicated by the button’s icon.
To scan from the One Touch Button panel:
1. Load the documents into the scanner.
2. Click on the One Touch icon in the Windows notification area (at the lower right corner of the screen.)
3. The One Touch Button Panel...

Xerox® DocuMate® 4700
User’s Guide45 • Scanner icon—click to open the scanner’s hardware properties.
• Red “X”—click to close the One Touch panel.
The Button View
•Left-click on a Destination Application icon to start scanning.
•Right-click on a Destination Application icon to open the One Touch Properties.
•Left-click on the arrow buttons, on the right side of the panel, to view the rest of the One Touch buttons.
The Detail View
•Left-click on a Destination Application icon to start scanning....

Xerox® DocuMate® 4700
User’s Guide 46
Changing the Button Settings
1. Click on the One Touch icon. 
2. Right-click a button on the One Touch Button Panel.
3. The One Touch Properties window opens.
The One Touch Properties window will also open when you press, hold down for 3 seconds, and release a 
scanner button.
Some of the options on the One Touch Properties Window are “grayed out” and are not available, these 
options are not appropriate for your scanner model.
4. Select the destination you want One...

Xerox® DocuMate® 4700
User’s Guide47 The scanner scans and sends the image to the selected destination, with the file format and scan configuration you 
specified.
Properties button—displays a window for selecting properties for a destination. This button is disabled if the 
selected destination application does not have global configuration properties.
Refresh button—updates the links between all your computer’s Destination Applications and One Touch. If you 
install new software that can be used as a...

Xerox® DocuMate® 4700
User’s Guide 48
Selecting Options for One Touch
Use the Options tab to configure how One Touch works with the selected button, such as which destinations are 
available, or what the file name should be. 
Select Button—click the down arrow and select the button for which you want to modify the settings from the list. 
The options you choose in this window only apply to the button you select in this list.
Show all destinations—this option selects all of the Destination Application...

Xerox® DocuMate® 4700
User’s Guide49 Enable scanning to multiple destinations—select this option to allow for multiple destinations to be selected, in 
the destination list, on the One Touch configuration tab. This feature allows you to scan one time while distributing 
the file to multiple destinations. Please refer to Scanning to Multiple Destinations on page 102.
Instant delivery—enables image transfer to the destination while scanning is in progress, provided that Create 
Single Image Files   is also...

Xerox® DocuMate® 4700
User’s Guide 50 • Click the down arrow and selected a token value from the list, then click the arrow button to add that value to 
the file name field. The token values are:
{FN}—inserts the scanner name.
{#b}—inserts the image number without adding zero (1).
{#03b}—inserts a 3-digit image number in the scan batch (001).
{D}—inserts the numeric day of the month without a zero added to single-digit days (4).
{DD}—inserts the numeric day of the month with a zero added to single-digit...