Brother 7820 N Manual

							
Getting started2 - 2
2
Setting the Station ID
You should store your name or company 
name and fax number so they print on all fax 
pages you send.
It is important that you enter the fax number 
in the internationally standardised format, i.e. 
in accordance with the following strict 
sequence:
■The “+” (plus) character (by pressing   
key)
■Your Country Code (e.g. “44” for the 
United Kingdom, “41” for Switzerland)
■Your local area code minus any leading 
“0” (“9” in Spain)
■A space
■Your number on the local exchange, using 
spaces to aid readability as appropriate.
As an example, if the machine is installed in 
the United Kingdom and the same line is to be 
used for both fax and voice calls, and your 
national telephone number is 0161 444 5555, 
then you must set the fax and telephone 
number parts of your station ID as: +44 161 
444 5555.
1Press  Menu/Set , 0, 3.
2Enter your fax number (up to 20 digits).
Press  Menu/Set .
3Enter your telephone number (up to 20 
digits).
Press Menu/Set .
(If the telephone number and fax 
number are the same, enter the same 
number again.)
Note
■You cannot enter a hyphen in the number. 
To enter a space press   once between 
numbers.
■The telephone number you enter is only 
used for Cover Page features. 
(See  Composing the electronic Cover 
Page  on page 3-9.)
4Use the dial pad to enter your name (up 
to 20 characters). 
(See  Entering Text  on page B-10).
Press  Menu/Set .
5Press Stop/Exit .
Note
If the Station ID has already been 
programmed, the LCD will ask you to press  1 
to make a change or  2 to exit without 
changing.
Initial Setup
3.Station ID
▲ 
						

							
Chapter 2
2 - 3
Setting the Phone Line Type 
If you are connecting the machine to a line 
that features a PABX (PBX) or ISDN to send 
and receive faxes, it is also necessary to 
change the Phone Line Type accordingly by 
completing the following steps.
1Press  Menu/Set , 0,  5.
2Press ▲ or ▼ to select PBX, ISDN (or 
Normal).
Press  Menu/Set .
3Press Stop/Exit .
PABX (PBX) and TRANSFER
The machine is initially set to Normal, which 
lets the machine connect to a standard PSTN 
(Public Switched Telephone Network) line. 
However, many offices use a central 
telephone system or Private Automatic 
Branch Exchange (PABX). Your machine can 
be connected to most types of PABX (PBX). 
The machine’s recall feature supports timed 
break recall only (TBR). TBR will work with 
most PABX (PBX) systems allowing you to 
gain access to an outside line, or transfer 
calls to another extension. The feature works 
when  Tel/R is pressed.
Note
You can program a  Tel/R key press as part of 
a number stored in a One-Touch or 
Speed-Dial location. When programming the 
One-Touch or Speed-Dial number ( Menu/Set 
2 , 3 , 1  or  2, 3 , 2 ) press  Tel/R first (the screen 
displays !), then enter the telephone 
number. If you do this, you do not need to 
press  Tel/R each time before you dial using a 
One-Touch or Speed-Dial location. (See 
Storing numbers for easy dialling  on page 
5-1.) However, if PBX is not selected in the 
Phone Line Type setting, you cannot use the 
One-Touch or Speed-Dial number that  Tel/R 
press is programmed into.
Initial Setup
5.Phone Line Set 
						

							
Getting started2 - 4
2
General Setup
Setting the Mode Timer
The machine has three temporary mode keys 
on the control panel: Fax, Scan and Copy. 
You can change the number of seconds or 
minutes the machine takes after the last Scan 
or Copy operation before it returns to Fax 
mode. If you select 
Off, the machine stays in 
the mode you used last.
1Press  Menu/Set , 1, 1.
2Press ▲ or ▼ to select 0 Sec, 
30 Secs, 1 Min, 2 Mins, 5 Mins or 
Off.
Press  Menu/Set .
3Press Stop/Exit .
Setting the Paper Type
To get the best print quality, set the machine 
for the type of paper you are using.
1Press Menu/Set , 1 , 2.
2Press ▲ or ▼ to select Plain, Thin, 
Thick, Thicker, Transparency or 
Recycled Paper.
Press  Menu/Set .
3Press Stop/Exit .
Note
■The machine ejects paper with printed 
surfaces face down onto the output paper 
tray in the front of the machine. When you 
use transparencies or labels, remove 
each sheet immediately to prevent 
smudging or paper jams.
■You can select Transparency in Step 2 
if 
Letter or A4 paper size has been 
selected ( Menu/Set , 1, 3).
General Setup
1.Mode Timer
General Setup
2.Paper Type 
						

							
Chapter 2
2 - 5
Setting the Paper Size
You can use seven sizes of paper for printing 
copies: Letter, A4, B5, A5, B6, A6 and 
Executive and two sizes for printing faxes: 
Letter and A4. When you change the size of 
paper you load in the paper tray, you will need 
to change the paper size setting at the same 
time so your machine can fit an incoming fax 
or a reduced copy on the page.
Note
If you selected Transparency as the paper 
type ( Menu/Set , 1 , 2 ) you will only be able to 
select 
Letter or A4 size paper in Step  2.
1Press  Menu/Set , 1,  3.
2Press ▲ or ▼ to select Letter, A4, A5, 
A6, B5, B6 or Executive.
Press  Menu/Set .
3Press Stop/Exit .
Setting the Ring Volume
You can turn the ring Off or you can select 
the ring volume level.
1Press  Menu/Set , 1,  4, 1.
2Press ▲ or ▼ to select Low, Med, High 
or 
Off.
Press  Menu/Set .
3Press Stop/Exit .
— OR —
You can adjust the ring volume when your 
machine is idle (not being used). In  
mode (Fax), press   or   to adjust 
the volume level. Every time you press these 
keys, the machine will ring so you can hear 
the active setting as the LCD shows it. The 
volume changes with each key press. The 
new setting will stay until you change it again.
General Setup
3.Paper Size
Volume
1.Ring
▲
▲ 
						

							
Getting started2 - 6
2
Setting the Beeper Volume
You can change the beeper volume. The 
default setting is 
Med. When the beeper is on, 
the machine will beep when you press a key, 
make a mistake, or after you sent or received 
a fax.
1Press  Menu/Set , 1, 4, 2.
2Press ▲ or ▼ to select Low, Med, High 
or 
Off.
Press  Menu/Set .
3Press Stop/Exit .
Setting the Speaker Volume
You can adjust the machine’s one-way 
speaker volume.
1Press Menu/Set , 1, 4, 3.
2Press ▲ or ▼ to select Low, Med, High 
or 
Off.
Press  Menu/Set .
3Press Stop/Exit .
Turning on Automatic 
Daylight Savings Time
You can set the machine to change 
automatically for Daylight Savings Time. It 
will reset itself forward one hour in the Spring 
and backward one hour in the Autumn. Make 
sure you have set the correct day and time in 
the 
Date/Time setting.
1Press Menu/Set , 1 , 5.
2Press ▲ or ▼ to select On (or Off).
Press  Menu/Set .
3Press Stop/Exit .
Toner Save
You can conserve toner using this feature. 
When you set Toner Save to 
On, print 
appears lighter. The default setting is 
Off. 
1Press  Menu/Set , 1 , 6, 1.
2Press ▲ or ▼ to select On (or Off).
Press  Menu/Set .
3Press Stop/Exit .
Volume
2.Beeper
Volume
3.Speaker
General Setup
5.Auto Daylight
Ecology
1.Toner Save 
						

							
Chapter 2
2 - 7
Sleep Time
Setting the Sleep Time reduces power 
consumption by turning off the fuser inside 
the machine while it is idle. You can choose 
how long the machine is idle (from 00 to 99 
minutes) before it goes into sleep mode. The 
timer is automatically reset when the machine 
receives a Fax or PC data or makes a copy. 
The factory setting is 05 minutes. While the 
machine is in sleep mode you will see 
Sleep 
on the LCD. If you try to print or copy in sleep 
mode, there will be a short delay while the 
fuser warms up to its working temperature.
1Press  Menu/Set , 1,  6, 2.
2Use the dial pad to enter the length of 
time the machine is idle before it goes 
into sleep mode (00 to 99).
Press  Menu/Set .
3Press Stop/Exit .
Note
■If you want to turn off sleep mode, press 
Start
 and Options  simultaneously in Step 
2 .
■If the machine is in Sleep Mode when you 
change the Sleep Time, the new setting 
will take effect the next time the machine 
copies, prints or is turned off and on.
Setting the LCD Contrast
You can change the contrast to help the LCD 
look lighter or darker.
1Press  Menu/Set , 1,  7.
2Press ▲ or ▼ to select Light or Dark. 
Press  Menu/Set .
3Press Stop/Exit .
Ecology
2.Sleep Time
General Setup
7.LCD Contrast 
						

							
Getting started2 - 8
2
Security
You can set up your machine with multiple 
levels of security using TX Lock (MFC-7420 
only), Memory Security (MFC-7820N only) 
and Setting Lock.
TX Lock (MFC-7420 only)
TX Lock lets you prevent unauthorized 
access to the machine. You will not be able to 
continue to schedule Delayed Faxes or 
Polling jobs. However, any pre-scheduled 
Delayed Faxes will be sent even if you turn on 
TX Lock, so they won’t be lost.
While TX Lock is on, the following operations 
are available:
■Receiving faxes
■Fax Forwarding 
(if Fax Forwarding was already on) 
■Remote Retrieval 
(if Fax Storage was already on) 
■PC Fax Receive
(if PC Fax Receive was already on)
While TX Lock is on, the following operations 
are NOT available:
■Sending faxes
■Copying
■PC printing 
■PC scanning 
Setting up the password
Note
■If you have already set the password, you 
will not need to set it, again.
■If you forget the TX Lock password, 
please call your Brother dealer for service. 
1Press  Menu/Set , 1 , 8, 1.
2Enter a four-digit number for the 
password.
Press  Menu/Set .
If you are entering the password for the 
first time, the LCD shows 
Verify.
3Re-enter the password.
Press  Menu/Set .
4Press Stop/Exit .
Changing the TX Lock password
1Press Menu/Set , 1 , 8, 1.
2Press ▲ or ▼ to select Set Password.
Press  Menu/Set .
3Enter the registered four-digit password.
Press Menu/Set .
4Enter a four-digit number for the new 
password.
Press Menu/Set .
5If the LCD shows Verify, re-enter the 
new password.
Press  Menu/Set .
6Press Stop/Exit .
Security
1.TX Lock 
						

							
Chapter 2
2 - 9
Turning TX Lock on
1Press  Menu/Set , 1,  8, 1.
2Press ▲ or ▼ to select Set TX Lock.
Press  Menu/Set .
3Enter the registered four-digit password.
Press Menu/Set .
The machine goes offline and the LCD 
shows 
TX Lock Mode.
Turning TX Lock off
1Press  Menu/Set .
Enter the registered four-digit password.
2Press  Menu/Set .
TX Lock is automatically turned off.
Note
If you enter the wrong Password, the LCD 
shows 
Wrong Password and stays offline. 
The machine will stay in TX Lock Mode until 
the registered password is entered.
Memory Security 
(MFC-7820N only)
Memory Security lets you prevent 
unauthorized access to the machine. You will 
not be able to continue to schedule Delayed 
Faxes or Polling jobs. However, any 
pre-scheduled Delayed Faxes will be sent 
even if you turn on Memory Security, so they 
won’t be lost.
While Memory Security is on, the following 
operations are available: 
■Receiving faxes into memory 
(limited by memory capacity)
■Fax Forwarding 
(if Fax Forwarding was already on)
■Remote Retrieval 
(if Fax Storage was already on) 
While Memory Security is on, the following 
operations are NOT available: 
■Printing received faxes
■Sending faxes
■Copying
■PC printing
■PC scanning
Note
■To print the faxes in memory, turn off 
Memory Security.
■You must turn off PC Fax Receive before 
you can turn on Memory Security. 
(See  Turning off Remote Fax Options  on 
page 6-3.)
Security
1.TX Lock 
						

							
Getting started2 - 10
2
Setting up the password
Note
■If you have already set the password, you 
will not need to set it, again.
■If you forget the Memory Security 
password, please call your Brother dealer 
for service. 
1Press Menu/Set , 1, 8, 1 . 
2Enter a four-digit number for the 
password.
Press  Menu/Set .
If you are entering the password for the 
first time, the LCD shows 
Verify.
3Re-enter the password.
Press  Menu/Set .
4Press Stop/Exit .
Changing the Memory Security 
password
1Press Menu/Set , 1, 8, 1.
2Press ▲ or ▼ to select Set Password.
Press  Menu/Set .
3Enter the registered four-digit password.
Press Menu/Set .
4Enter a four-digit number for the new 
password.
Press Menu/Set .
5If the LCD shows Verify, re-enter the 
new password.
Press  Menu/Set .
6Press Stop/Exit .
Turning Memory Security on
1Press Menu/Set , 1 , 8, 1. 
2Press ▲ or ▼ to select Set Security.
Press  Menu/Set .
3Enter the registered four-digit password.
Press Menu/Set .
The machine goes offline and the LCD 
shows 
Secure Mode.
Note
If there is a power failure, the data in the 
memory will remain for up to 4 days.
Turning Memory Security off
1Press  Menu/Set . 
Enter the registered four-digit password.
2Memory Security is automatically turned 
off and the LCD shows the date and 
time.
Note
If you enter the wrong Password, the LCD 
shows 
Wrong Password and stays offline. 
The machine will stay in Secure Mode until 
the registered password is entered.
Security
1.Mem Security
Security
1.Mem Security 
						

							
Chapter 2
2 - 11
Setting Lock
Setting Lock lets you prevent unauthorized 
access to the machine settings. 
While Setting Lock is 
On, the following 
operations are NOT available without 
password: 
■Date & Time
■Station ID
■Set Quick-Dial (One-Touch Dial, 
Speed-Dial and Setup Groups)
■Mode Timer
■Paper Type 
■Paper Size 
■Volume 
■Auto Daylight 
■Ecology
■LCD Contrast
■Security (TX Lock or Memory Security and 
Setting Lock)
Setting up the password
Note
■If you have already set the password, you 
will not need to set it, again.
■If you forget the Setting Lock password, 
please call your Brother dealer for service.
1Press  Menu/Set , 1,  8, 2.
2Enter a four-digit number for the 
password.
Press  Menu/Set .
If you are entering the password for the 
first time, the LCD shows 
Verify.
3Re-enter the password.
Press  Menu/Set .
4Press Stop/Exit .
Security
2.Setting Lock