Brother 7820 N Manual
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Getting started2 - 12 2 Changing the Setting Lock password 1Press Menu/Set , 1, 8, 2. 2Press ▲ or ▼ to select Set Password. Press Menu/Set . 3Enter the registered four-digit password. Press Menu/Set . 4Enter a four-digit number for the new password. Press Menu/Set . 5If the LCD shows Verify, re-enter the new password. Press Menu/Set . 6Press Stop/Exit . Turning Setting Lock on 1Press Menu/Set , 1, 8, 2. 2Press ▲ or ▼ to select On. Press Menu/Set . 3Enter the registered four-digit password. Press Menu/Set . 4Press Stop/Exit . Turning Setting Lock off 1Press Menu/Set , 1 , 8, 2. 2Enter the registered four-digit password. Press Menu/Set twice. Press Stop/Exit . Note If you enter the wrong Password, the LCD shows Wrong Password. The machine will stay in Setting Lock mode until the registered password is entered. Security 2.Setting Lock Security 2.Setting Lock
3 - 1 3 How to enter Fax mode Before sending faxes or changing fax send or receiving settings, make sure (Fax) is illuminated in green. If it is not, press ( Fax ) to enter Fax mode. The default setting is Fax mode. How to dial You can dial in any of the following ways. Manual dialling Press all of the digits of the fax number. One-Touch Dialling Press the One-Touch key of the location you want to call. (See Storing One-Touch numbers on page 5-1.) Note To dial One-Touch numbers 5 to 8, hold down Shift as you press the One-Touch key. Speed-Dialling Press Search/Speed Dial , #, and then the three digit Speed-Dial number. (See Storing Speed-Dial numbers on page 5-2.) Note If the LCD shows Not Registered when you enter the One-Touch or Speed-Dial number, a number has not been stored at this location. Setup Send Three-digit number
Setup Send3 - 2 3 Search You can search for names you have stored in the One-Touch and Speed-Dial memories. Press Search/Speed Dial and the navigation keys to search. (See Storing One-Touch numbers on page 5-1 and Storing Speed-Dial numbers on page 5-2.) * To search alphabetically, you can use the dial pad to enter the first letter of the name you are looking for. Fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Start to try again. If you want to make a second call to the last number dialled, you can save time by pressing Redial/Pause and Start . Redial/Pause only works if you dialled from the control panel. If you are sending a fax automatically and the line is busy, the machine will automatically redial up to three times at five minute intervals. Note In Real Time TX the automatic redial feature does not work when using the scanner glass. To search alphabetically To search numerically
Chapter 3 3 - 3 How to Fax Faxing from the ADF 1If it is not illuminated in green, press (Fax ). 2Put the document face up in the ADF. 3Dial the fax number. Press Start. The machine starts scanning the document. Faxing from the scanner glass You can use the scanner glass to fax pages of a book. The documents can be up to A4 size. Put the document face down on the scanner glass. Note Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document. 1If it is not illuminated in green, press (Fax ). 2Load your document on the scanner glass. 3Dial the fax number. Press Start. The machine starts scanning the first page. 4To send more than one page, press 1 and go to Step 5. — OR — To send a single page, press 2 (or press Start again). The machine starts sending the document. 5Place the next page on the scanner glass. Press Menu/Set . The machine starts scanning the page. (Repeat Steps 4 and 5 for each additional page.) Next Page? 1.Yes 2.No(Send) Set Next Page Then Press Set
Setup Send3 - 4 3 Automatic transmission This is the easiest way to send a fax. Do not pick up the handset of the external phone. Press Start immediately after dialling. (For an example of automatic faxing, follow the steps in Faxing from the ADF on page 3-3.) Manual transmission (with an external telephone only) Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. 1If it is not illuminated in green, press (Fax ). 2Load your document. 3Pick up the handset of the external phone and listen for a dial tone. 4On the external phone, dial the fax number you want to call. 5When you hear the fax tone, press Start . 6Replace the handset of the external phone. Out of Memory message If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation. Note If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See Real Time Transmission on page 3-7.)
Chapter 3 3 - 5 Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: cover page, contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission. 1If it is not illuminated in green, press (Fax ). After each setting is accepted, the LCD will ask if you want to enter more settings: 2Press 1 to select more settings. The LCD will return to the Setup Send menu. — OR — Press 2 if you have finished choosing settings and go to the next step. Contrast If your document is very light or very dark, you may want to change the contrast. Use Light to send a light document. Use Dark to send a dark document. 1If it is not illuminated in green, press (Fax ). 2Load your document. 3Press Menu/Set , 2, 2, 1. 4Press ▲ or ▼ to select Auto, Light or Dark. Press Menu/Set . Next 1.Yes 2.No Setup Send 1.Contrast
Setup Send3 - 6 3 Fax Resolution After you load the document, you can use Resolution to change the setting temporarily (for this fax only). In Fax mode , press Resolution and ▲ or ▼ to select the setting you want, and then press Menu/Set. — OR — You can change the default setting: 1If it is not illuminated in green, press (Fax ). 2Press Menu/Set , 2, 2, 2. 3Press ▲ or ▼ to select the resolution you want. Press Menu/Set . Dual Access You can dial a number, and begin scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number. Note ■The number of pages you can scan into the memory will vary depending on the data that is printed on them. ■If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel scanning. If you get an Out of Memory message while scanning a subsequent page, you can press Start to send the pages scanned so far, or press Stop/Exit to cancel the operation. StandardSuitable for most typed documents. FineGood for small print and transmits a little slower than Standard resolution. S.FineGood for small print or artwork and transmits slower than Fine resolution. PhotoUse when the document has varying shades of grey or is a photograph. This has the slowest transmission time. Setup Send 2.Fax Resolution
Chapter 3 3 - 7 Real Time Transmission When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the phone line is free, the machine will start dialling and sending. If the memory is full, the machine will send the document in real time (even if Real Time TX is set to Off). Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set Real Time TX to On for all documents or Next Fax:On or Next Fax:Off for the next fax only. 1If it is not illuminated in green, press (Fax ). 2Press Menu/Set , 2, 2, 5. 3To change the setting, press ▲ or ▼ to select On, Next Fax:On, Next Fax:Off or Off. Press Menu/Set . Note In Real Time Transmission, the automatic redial feature does not work when using the scanner glass. Broadcasting Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, One-Touch, Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast. Press Menu/Set between each of the numbers. Use Search/Speed Dial to help you choose the numbers easily. (To set up Group dial numbers, see Setting up Groups for Broadcasting on page 5-3.) After the broadcast is finished, a Broadcast Report will be printed to let you know the results. 1If it is not illuminated in green, press (Fax ). 2Load your document. 3Enter a number using One-Touch, Speed-Dial, a Group number, Search or manual dialling using the dial pad. Press Menu/Set . 4After you have entered all the fax numbers, press Start. Setup Send 5.Real Time TX
Setup Send3 - 8 3 Note ■If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 258 different numbers. ■The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use Dual Access and Delayed fax. ■Enter the long dialling sequence numbers as you would normally, but remember that each One-Touch and Speed-Dial number counts as one number, so the number of locations you can store becomes limited. (See Access codes and credit card numbers on page 5-4.) ■If the memory is full, press Stop/Exit to stop the job or if more than one page has been scanned, press Start to send the portion that is in the memory. Checking job status Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waiting.) 1Press Menu/Set , 2, 6. 2If you have more than one job waiting, press ▲ or ▼ to scroll through the list. 3Press Stop/Exit . Cancelling a fax in progress If you want to cancel a fax, while the machine is scanning, dialling or sending it, press Stop/Exit. Cancelling a scheduled job You can cancel a fax job that is stored and waiting in the memory. 1Press Menu/Set , 2 , 6. Any jobs that are waiting will appear on the LCD. 2If you have more than one job waiting, press ▲ or ▼ to select the job you want to cancel. Press Menu/Set . — OR — If you only have one job waiting, go to Step 3. 3Press 1 to cancel. To cancel another job go to Step 2. — OR — Press 2 to exit without cancelling. 4Press Stop/Exit .Fax 6.Remaining Jobs Fax 6.Remaining Jobs
Chapter 3 3 - 9 Advanced sending operations Composing the electronic Cover Page The Cover Page is sent to the receiving party’s machine. Your Cover Page includes the name stored in the One-Touch or Speed-Dial memory. If you are dialling manually, the name is left blank. The Cover Page shows your Station ID and the number of pages you’re sending. (See Setting the Station ID on page 2-2.) If you have Cover Page set to On for all faxes ( Menu/Set , 2, 2, 7), the number of pages is left blank. You can select a comment to include on your Cover Page. 1.Comment Off 2.Please Call 3.Urgent 4.Confidential Instead of using one of the preset comments, you can enter two personal messages of your own, up to 27 characters long. Use the chart on B-10 for help entering characters. (See Composing your own comments on page 3-9.) 5.(User Defined) 6.(User Defined) Most of the Setup Send settings are temporary to allow you to make changes for each fax you send. However, when you set up your Cover Page and Cover Page Comments, you are changing the default settings so they will be available while faxing. Composing your own comments You can set up two comments of your own. 1If it is not illuminated in green, press (Fax ). 2Press Menu/Set , 2, 2, 8. 3Press ▲ or ▼ to choose 5 or 6 for your own comment. Press Menu/Set . 4Use the dial pad to enter your customized comment. Press Menu/Set . (See Entering Text on page B-10.) Setup Send 8.Coverpage Note