Brother 7820 N Manual
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Setup Receive4 - 7 4 Sequential Polling The machine can request documents from several fax machines in a single operation. You just specify several destinations in Step 5. Afterwards, a Sequential Polling Report will be printed. 1If it is not illuminated in green, press (Fax ). 2Press Menu/Set , 2, 1, 8. 3Press ▲ or ▼ to choose Standard, Secure or Timer. Press Menu/Set when the screen displays the setting you want. 4If you selected Standard, go to Step 5. If you selected Secure, enter a four-digit number and press Menu/Set , and then go to Step 5. If you selected Timer, enter the time (in 24-hour format) you want to begin polling and press Menu/Set, and then go to Step 5. 5Specify the destination fax machines, you wish to poll by using One-Touch, Speed-Dial, Search, a Group (See Setting up Groups for Broadcasting on page 5-3) or the dial pad. You must press Menu/Set between each location. 6Press Start. The machine polls each number or group in turn for a document. Note ■Press Stop/Exit while the machine is dialling to cancel the polling process. ■To cancel all sequential polling receive jobs, press Menu/Set, 2, 6. (See Cancelling a scheduled job on page 3-8.) Setup Receive 8.Polling RX
5 - 1 5 Storing numbers for easy dialling You can set up your machine to do following types of easy dialling: One-Touch, Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number. Note If you lose electrical power, the quick-dial numbers that are in the memory will not be lost. Storing One-Touch numbers Your machine has 4 One-Touch keys where you can store 8 fax or phone numbers for automatic dialling. To access numbers 5 to 8, hold down Shift as you press the One-Touch key. 1Press Menu/Set , 2, 3, 1. 2Press the One-Touch key where you want to store a number. 3Enter the phone or fax number (up to 20 digits). Press Menu/Set . 4Use the dial pad to enter the name (up to 15 characters). Press Menu/Set . (You can use the chart on page B-10 to help you enter letters.) — OR — Press Menu/Set to store the number without a name. 5Go to Step 2 to store another One-Touch number. — OR — Press Stop/Exit . Quick-Dial numbers and dialling options Set Quick-Dial 1.One-Touch Dial
Quick-Dial numbers and dialling options5 - 2 5 Storing Speed-Dial numbers You can store Speed-Dial numbers, so that when you dial you will only have to press a few keys (Search/Speed Dial , #, the three-digit number, and Start). The machine can store 200 Speed-Dial numbers. 1Press Menu/Set , 2, 3, 2. 2Use the dial pad to enter a three-digit Speed-Dial location number. (001 - 200) (For example, press 005.) Press Menu/Set . 3Enter the phone or fax number (up to 20 digits). Press Menu/Set . 4Use the dial pad to enter the name (up to 15 characters). Press Menu/Set . (You can use the chart on page B-10 to help you enter letters.) — OR — Press Menu/Set to store the number without a name. 5Go to Step 2 to store another Speed-Dial number. — OR — Press Stop/Exit . Changing One-Touch / Speed-Dial numbers If you try to store a One-Touch or Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following: 1Press 1 to change the stored number. — OR — Press 2 to exit without making a change. How to change the stored number or name: If you want to change a character, use or to position the cursor under the character you want to change, and then type over it. If you want to erase the whole number or whole name, press Stop/Exit when the cursor is under the first digit or letter. The characters above and to the right of the cursor will be deleted. 2Enter a new number. Press Menu/Set . 3Follow the directions beginning at Step 4 in Storing One-Touch Dial numbers and Storing Speed-Dial numbers. (See Storing One-Touch numbers on page 5-1 and Storing Speed-Dial numbers on page 5-2.) Set Quick-Dial 2.Speed-Dial #005:MIKE 1.Change 2.Exit ▲▲
Chapter 5 5 - 3 Setting up Groups for Broadcasting Groups, which can be stored on a One-Touch key or a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only a One-Touch key and Start or Search/Speed Dial , #, the three-digit location and Start. First, you’ll need to store each fax number as a One-Touch or Speed-Dial number. Then, you can combine them into a Group. Each Group uses up a One-Touch key or a Speed-Dial location. You can have up to eight Groups, or you can assign up to 207 numbers to one large Group. (See Storing One-Touch numbers on page 5-1 and Storing Speed-Dial numbers on page 5-2.) 1Press Menu/Set , 2, 3, 3. 2Decide where you wish to store the Group. — AND — Press a One-Touch key. — OR — Press Search/Speed Dial and enter the three digit location, and then press Menu/Set . (For example, press One-Touch key 1.) 3Use the dial pad to enter the Group number (1 to 8). Press Menu/Set . (For example, press 1 for Group 1.) Note The Group number must be between 1 and 8. 4To include One-Touch or Speed-Dial numbers in the Group, press them as follows: For example, for One-Touch number 2, press One-Touch key 2. The LCD shows 002. For Speed-Dial location 009, press Search/Speed Dial , and then 009 on the dial pad. 5Press Menu/Set to accept the numbers for this Group. 6Use the dial pad and the chart on page B-10 to enter a name for the Group. Press Menu/Set . (For example, type NEW CLIENTS). 7Press Stop/Exit . Note You can print a list of all One-Touch and Speed-Dial numbers. Group numbers will be marked in the GROUP column. (See Printing reports on page 7-2.) Set Quick-Dial 3.Setup Groups Setup Groups Setup Group:G01 Setup Groups G01: 002#009
Quick-Dial numbers and dialling options5 - 4 5 Dialling options Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as One-Touch and Speed-Dial numbers. You can store these long dialling sequences by dividing them and setting them up on separate One-Touch and Speed Dial numbers in any combination. You can even include manual dialling using the dial pad. (See Storing One-Touch numbers on page 5-1 and Storing Speed-Dial numbers on page 5-2.) For example, perhaps you have stored ‘555’ on One-Touch key 1 and ‘7000’ on One-Touch key 2. If you press One-Touch key 1, One-Touch key 2, and Start, you will dial ‘555-7000’. To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. For example, to change the number to 555-7001 you could press One-Touch key 1 and then press 7001 using the dial pad. Pause Press Redial/Pause to insert a 3.5-second pause between numbers. If you are dialling overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Tone or Pulse If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. 1Lift the handset of the external phone. 2Press # on the machine’s control panel. Any digits dialled after this will send tone signals. When you hang up, the machine will return to the Pulse dialling service.
6 - 1 6 Setting up Remote Fax Options Note You can only use one remote fax option at a time: Fax Forwarding—OR—Fax Storage—OR— PC FAX Receive—OR—Off. Setting up Fax Forwarding When you select Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you’ve programmed and forward the fax message. 1Press Menu/Set , 2, 5, 1. 2Press ▲ or ▼ to select Fax Forward. Press Menu/Set . The LCD will ask you to enter the fax number to which faxes will be forwarded. 3Enter the forwarding number (up to 20 digits). Press Menu/Set . 4Press ▲ or ▼ to select Backup Print:On or Backup Print:Off. . Press Menu/Set . Note If you select Backup Print:On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case if there is a power failure before the fax is forwarded or a problem at the receiving machine. The MFC-7820N can store faxes up to 4 days if there is a power failure. The faxes stored in the MFC-7420 memory will be deleted. 5Press Stop/Exit . Setting Fax Storage If you select Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the Remote Retrieval commands. 1Press Menu/Set , 2, 5, 1. 2Press ▲ or ▼ to select Fax Storage. Press Menu/Set . 3Press Stop/Exit . Note If you have set Fax Storage, a backup copy will automatically be printed at the machine. Remote Fax Options Remote Fax Opt 1.Forward/Store Fax Forward Backup Print:On Remote Fax Opt 1.Forward/Store
Remote Fax Options6 - 2 6 PC Fax Receive (including when the PC is turned off) If you turn on the PC Fax Receive feature your machine will store your received fax in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or at the weekend, for example), your machine will receive and store your faxes in its memory. The LCD will show the number of stored faxes received, for example: PC Fax Msg:001 When you start your PC and the PC Fax Receiving software runs, your machine transfers your faxed to your PC automatically. To transfer the received faxes to your PC you must have the PC Fax Receiving software running on your PC. (For details, see Running PC-FAX Receiving in the Software User’s Guide on the CD-ROM.) If you select Backup Print:On the machine will also print the fax. 1Press Menu/Set , 2, 5, 1. 2Press ▲ or ▼ to select PC Fax Receive. Press Menu/Set . 3Press ▲ or ▼ to select Backup Print:On or Backup Print:Off. Press Menu/Set . 4Press Stop/Exit . Note ■When Backup Print is off, your fax messages are automatically erased from your machine’s memory when they have been successfully sent your PC. When Backup Print is on, your fax messages are erased when they have been successfully printed and sent to the PC. ■In the event of a power failure, the MFC-7820N will store your faxes in the memory for up to 4 days; the MFC-7420 memory will be erased. However, if you select Backup Print:On, the machine will print each fax, so you will have a copy if there is a power failure before it is sent to the PC. ■If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see Error messages on page 11-1.) ■You cannot turn on PC Fax Receive if Memory Security is on. Remote Fax Opt 1.Forward/Store PC Fax Receive Backup Print:On
Chapter 6 6 - 3 Turning off Remote Fax Options 1Press Menu/Set , 2, 5, 1. 2Press ▲ or ▼ to select Off. Press Menu/Set . 3Press Stop/Exit . Note If you set the remote fax options to Off and received faxes are left in your machine’s memory, further LCD messages appear after Step 3. (See Changing Remote Fax Options .) Changing Remote Fax Options If received faxes are left in your machine’s memory when you change from PC Fax Receive to another remote fax option ( Fax Forward or Fax Storage, the LCD will ask you the following message: — OR — ■If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again. ■If you press 2, faxes in the memory will not be erased or printed and the setting will be unchanged. If received faxes are left in the machine’s memory when you change to PC Fax Receive from another remote fax option ( Fax Forward or Fax Storage), the LCD will ask you the following message: ■If you press 1, faxes in the memory will be sent to your PC before the setting changes. ■If you press 2, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged. Remote Fax Opt 1.Forward/Store Erase All Doc? 1.Yes 2.No Print All Fax? 1.Yes 2.No Send Fax to PC? 1.Yes 2.No
Remote Fax Options6 - 4 6 Setting your Remote Access Code The remote access code lets you access the Remote Retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (--- ). 1Press Menu/Set , 2, 5, 2. 2Enter a three-digit code using numbers 0-9 , or #. Press Menu/Set . (The preset ‘ ’ cannot be changed.) Note Do not use the same code which is set in your Fax Receive Code ( 51) or Telephone Answer Code ( #51). (See Operation from extension telephones on page A-2.) 3Press Stop/Exit . Note You can change your code at any time by entering a new one. If you want to make your code inactive, press Stop/Exit in Step 2 to restore the inactive setting (--- ) and press Menu/Set . Remote Retrieval You can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times. Using your Remote Access Code 1Dial your fax number from a telephone or another fax machine using touch tone. 2When your machine answers, immediately enter your Remote Access Code (3 digits followed by ). 3The machine signals if it has received fax messages: 1 long beep — Fax messages No beeps — No messages 4The machine gives two short beeps to tell you to enter a command. The machine will hang up if you wait longer than 30 seconds to enter a command. The machine will beep three times, if you enter an invalid command. 5Press 9 0 when you’ve finished. 6Hang up. Note If your machine is set to Manual mode and you want to use the remote retrieval features, you can access your machine by waiting about 2 minutes after it starts ringing, and then entering the Remote Access Code within 30 seconds. Remote Fax Opt 2.Remote Access
Chapter 6 6 - 5 Remote commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digi ts followed by ), the system will give two short beeps and you must enter a remote command. Remote commands Operation details 95 Change the Fax Forwarding or Fax Storage settings 1 OFF You can select Off after you have retrieved or erased all your messages. 2 Fax Forwarding If you hear one long beep, the change has been accepted. If you hear three short beeps, you cannot change it because the conditions have not been met (for example, registering a fax forwarding number). You can register your Fax Forwarding number by entering 4. (See Changing your Fax Forwarding number on page 6-6.) Once you have registered the number, Fax Forwarding will work. 4 Fax Forwarding number 6 Fax Storage 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax message(s). (See page 6-6.) 3 Erase faxes from the memory If you hear one long beep, fax messages have been erased from the memory. 97 Check the receiving status 1 Fax You can check whether your machine has received any faxes. If yes, you will hear one long beep. If no, you will hear three short beeps. 98 Change the Receive Mode 1 External TAD If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only 90 Exit Press 90 to exit Remote Retrieval. Wait for the long beep, then replace the handset.