Brother 7820 N Manual

							
Remote Fax Options6 - 6
6
Retrieving fax messages
You can call your machine from any touch 
tone phone and have your fax messages sent 
to a fax machine.
1Dial your fax number.
2When your machine answers, 
immediately enter your Remote Access 
Code (3 digits followed by  ). If you 
hear one long beep, you have 
messages.
3As soon as you hear two short beeps, 
use the dial pad to press  9 6  2 .
4Wait for the long beep, enter the new 
number of the remote fax machine you 
want your fax messages sent to using 
the dial pad, then enter  ## (up to 20 
digits).
Note
You cannot use   and  # as dial numbers. 
However, press  # if you want to store a 
pause.
5Hang up after you hear your machine 
beep. Your machine will call the other 
fax machine, which will then print your 
fax messages.
Changing your Fax 
Forwarding number
You can change the default setting of your fax 
forwarding number from another telephone or 
fax machine using touch tone.
1Dial your fax number.
2When your machine answers, 
immediately enter your Remote Access 
Code (3 digits followed by  ). If you 
hear one long beep, you have 
messages.
3When you hear two short beeps, use the 
dial pad to press  9 5  4 .
4Wait for the long beep, enter the new 
number of the remote fax machine you 
want your fax messages forwarded to 
using the dial pad, then enter  ## (up to 
20 digits).
5Press  9 0  to reset the machine when 
you’ve finished.
Note
You cannot use   and  # as dial numbers. 
However, press  # if you want to store a 
pause.
6Hang up after you hear your machine 
beep. 
						

							
7 - 1
7
Fax settings and 
activity
You need to set up the Transmission 
Verification Report and Journal Period in the 
menu table.
Press Menu/Set , 2, 4, 1 .
— OR —
Press  Menu/Set , 2, 4, 2 .
Customizing the 
Transmission Verification 
Report
You can use the Transmission Report as 
proof that you sent a fax. This report lists the 
time and date of transmission and whether 
the transmission was successful (OK). If you 
select 
On or On+Image, the report will print 
for every fax you send.
If you send a lot of faxes to the same place, 
you may need more than the job numbers to 
know which faxes you must send again. 
Selecting 
On+Image or Off+Image will print 
a section of the fax’s first page on the report 
to help you remember.
Note
When the Verification Report is turned Off or 
Off+Image, the Report will only print if there 
is a transmission error, with ERROR in the 
RESULT column.
1Press  Menu/Set , 2,  4, 1.
2Press ▲ or ▼ to select On, On+Image, 
Off or Off+Image.
Press  Menu/Set .
3Press Stop/Exit .
Printing reports
Report Setting
1.XMIT Report
Report Setting
2.Journal Period
Report Setting
1.XMIT Report 
						

							
Printing reports7 - 2
7
Setting the Journal Period
You can set the machine to print a journal at 
specific intervals (every 50 faxes, 6, 12 or 24 
hours, 2 or 7 days). If you set the interval to 
Off, you can print the report by following the 
steps on Printing reports.
The default setting is 
Every 50 Faxes.
1Press  Menu/Set , 2, 4, 2.
2Press ▲ or ▼ to choose an interval.
Press  Menu/Set .
(If you choose 7 days, the LCD will ask 
you to choose a day on which to begin 
the 7-day countdown.)
3Enter the time to begin printing in 
24-hour format.
Press  Menu/Set .
(For example: enter 19:45 for 7:45 PM.)
4Press  Stop/Exit .
Note
■If you select 6, 12, 24 hours, 2 or 7 days, 
the machine will print the report at the 
selected time and then erase all jobs from 
its memory. If the machine’s memory 
becomes full with 200 jobs before the time 
you selected has passed, the machine will 
print the Journal early and then erase all 
jobs from memory. If you want an extra 
report before it is due to print, you can 
print it without erasing the jobs from 
memory.
■If you select Every 50 Faxes, the 
machine will print the Journal when the 
machine has stored 50 jobs.
Printing reports
Following reports are available: 
How to print a report
1Press  Reports .
2Press ▲ or ▼ to select the report you 
want.
Press  Menu/Set .
— OR —
Enter the number of the report you want 
to print.
For example, press  2 to print the Help 
List.
Report Setting
2.Journal Period 1.XMIT Verify
Prints a Transmission Verification 
Report for your last transmission.
2.Help List
Prints the Help List so you can see 
at-a-glance how to quickly program your 
machine.
3.Quick-Dial
Lists names and numbers stored in the 
One-Touch and Speed-Dial memory, in 
numerical order.
4.Fax Journal
Lists information about the last incoming 
and outgoing faxes.
(TX means Transmit.) (RX means 
Receive.)
5.User Settings
Lists your settings.
6.Network Config
(MFC-7820N only)
Lists your Network settings.
7.Order Form
You can print an accessories order form 
to fill out and send to your Brother 
dealer. 
						

							
8 - 1
8
‘
Using the machine as a 
copier
You can use your machine as a copier, 
making up to 99 copies at a time.
Enter Copy mode
Before making copies, make sure that (Copy ) is illuminated in green. If it is 
not, press  ( Copy) to enter  Copy mode. 
The default setting is Fax mode. You can 
change the number of seconds or minutes 
that the machine stays in  Copy mode. 
(See  Setting the Mode Timer  on page 2-4.)The printable area of your machine begins at 
approximately 2 mm from both sides and 
3 mm from the top or bottom of the paper.
Note
This printable area shown above is for a 
single copy or a 1 in 1 copy using A4 size 
paper. The printable area changes with the 
paper size.
Making a single copy
1Press  (
Copy) to illuminate it in 
green.
2Load your document.
(See  Load document  on page 1-7.)
3Press Start.
Making copies 
Stack  Copies:01
100%  ……„…… Auto
Copy Ratio
The LCD shows the default copy setting
Contrast
Quality
No. of Copies
Stack/Sort
2 mm
3 mm Unprintable area 
						

							
Making copies8 - 2
8
Making multiple copies
1Press  ( Copy) to illuminate it in 
green.
2Load your document.
3Use the dial pad to enter the number of 
copies you want (up to 99).
4Press  Start.
Note
To sort the copies, press  Options and ▲ or ▼ 
to select 
Stack/Sort. (See  Sorting copies 
using the ADF  on page 8-5.)
Stop copying
To stop copying, press  Stop/Exit.
Using the temporary 
Copy keys
When you want to quickly change the copy 
settings temporarily for the next copy, use the 
Temporary Copy keys. You can use different 
combinations.
Note
■The machine returns to its default settings 
after 60 seconds, or if the Mode Timer 
returns the machine to Fax mode. (See 
Setting the Mode Timer  on page 2-4.)
■You can save the copy settings you use 
most often by setting them as default. 
(See Changing the default copy settings  
on page 8-8.)
Temporary Copy keys 
						

							
Chapter 8
8 - 3
Enlarging or reducing the 
image copied
You can select the following enlargement or 
reduction ratios.
Auto* sets the machine to calculate the 
reduction ratio that best fits the size of paper.
Custom(25-400%) allows you to enter a 
ratio from 25% to 400%.
Note
Auto setting is available only when loading 
from the ADF.
1Press  ( Copy) to illuminate it in 
green.
2Load your document.
3Press  Enlarge/Reduce .
4Press ▲ or ▼ to select the enlargement 
or reduction ratio you want.
Press  Menu/Set .
— OR —
Use the dial pad to enter an 
enlargement or reduction ratio from 
25% 
to 
400%.
Press  Menu/Set .
(For example, press  5 3  to enter 
53%.)
5Press  Start.
— OR —
Press other temporary copy keys for 
more settings.
Note
■Special Copy Options 2 in 1 (P), 
2 in 1 (L), 4 in 1 (P), 4 in 1 (L) 
or 
Poster(3 x 3) are not available with 
Enlarge/Reduce .
■(P) means Portrait and (L) means 
Landscape.
■After you choose your settings by pressing 
Menu/Set , the LCD shows 
Set temporarily.
Press 
Enlarge/Reduce100%
104% EXE → LTR
141% A5 → A4
200%
Auto*
Custom(25-400%)
50%
70% A4 → A5
78% LGL → LTR
83% LGL → A4
85% LTR → EXE
91% Full Page
94% A4 → LTR
97% LTR → A4 
						

							
Making copies8 - 4
8
Changing the temporary copy settings
Use the Options  key to quickly set the following copy settings temporarily for the next copy.
Note
The factory settings are shown in Bold.
After you choose your settings by pressing  Menu/Set, the LCD shows Set temporarily.
Press  Start if you have finished choosing settings.
Press Menu Selections Options Page
Quality Auto
Text
Photo8-5
Stack/SortStack
Sort8-5
Contrast▼ -…………„+  ▲
▼  -
………„…+  ▲
▼  -
……„……+  ▲
▼  -
…„………+  ▲
▼  -
„…………+  ▲
8-5
Page Layout Off(1 in 1)
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster(3 x 3)8-6
selectselect 
						

							
Chapter 8
8 - 5
Quality
You can select the copy quality. The default 
setting is 
Auto.
1Press  ( Copy) to illuminate it in 
green.
2Load your document.
3Use the dial pad to enter the number of 
copies you want (up to 99).
4Press  Options  and ▲ or ▼ to select 
Quality.
Press  Menu/Set .
5Press ▲ or ▼ to select the copy quality 
you want (
Auto, Text or Photo).
Press  Menu/Set .
6Press Start.
Sorting copies using the ADF
You can sort multiple copies. Pages will be 
stacked in the order  (1, 2, 3),  (1, 2, 3) 
and so on.
1Press  ( Copy) to illuminate it in 
green.
2Load your document.
3Use the dial pad to enter the number of 
copies you want (up to 99).
4Press  Options  and ▲ or ▼ to select 
Stack/Sort.
Press  Menu/Set .
5Press ▲ or ▼ to select Sort.
Press  Menu/Set .
6Press Start.
Contrast
You can adjust copy contrast to make copies 
darker or lighter.
1Press  ( Copy) to illuminate it in 
green.
2Load your document.
3Use the dial pad to enter the number of 
copies you want (up to 99).
4Press  Options  and ▲ or ▼ to select 
Contrast.
Press  Menu/Set .
5Press ▲ to increase the contrast.
— OR —
Press 
▼ to decrease the contrast.
Press  Menu/Set .
6Press Start.
AutoSuitable for documents that 
contain both text and 
photographs.
TextSuitable for documents 
containing only text.
PhotoSuitable for copying 
photographs. 
						

							
Making copies8 - 6
8
Making N in 1 copies (Page Layout) 
You can reduce the amount of copies by 
using the N in 1 copy feature. This allows you 
to copy two or four pages onto one page, 
allowing you to save paper. 
Note
■Please make sure paper size is set to A4 
or 
Letter.
■You can use N in 1 copy feature with 
100% copy size only.
■ (P) means Portrait and (L) means 
Landscape.
1Press  ( Copy) to illuminate it in 
green.
2Load your document.
3Use the dial pad to enter the number of 
copies you want (up to 99).
4Press  Options  and ▲ or ▼ to select 
Page Layout.
Press  Menu/Set .
5Press ▲ or ▼ to select 2 in 1 (P), 
2 in 1 (L), 4 in 1 (P)or 
4 in 1 (L).
Press  Menu/Set .
6Press Start to scan the document. If you are using the scanner glass:
7After the machine scans the page, 
the LCD shows:
Press 
1 to scan the next page.
8Set the next page on the scanner glass.
Press  Menu/Set .
Repeat Steps 7 and 8 for each page of 
the layout.
9After all the pages of the document have 
been scanned, press  2 to end.
When using the ADF, place document face 
up  in the direction shown below.
2 in 1 (P)
4 in 1 (P)
Next Page?
1.Yes 2.No
2 in 1 (L)
4 in 1 (L) 
						

							
Chapter 8
8 - 7
When using the scanner glass, place 
document face down in the direction 
shown below. 2 in 1 (P)
4 in 1 (P)Making a poster (Page Layout) 
You can create a poster. When you use the 
Poster feature your machine divides your 
document into sections, then enlarges the 
sections so you can assemble them into a 
poster. If you want to print a poster, use the 
scanner glass. 
Note
■Please make sure paper size is set to A4 
or 
Letter.
■For Poster copies, you cannot make more 
than one copy or use the  Enlarge/Reduce 
key.
1Press  ( Copy) to illuminate it in 
green.
2Load your document.
3Press  Options  and ▲ or ▼ to select 
Page Layout.
Press  Menu/Set .
4Press ▲ or ▼ to select 
Poster(3 x 3).
Press  Menu/Set .
5Press Start.
The machine starts scanning the 
document and prints the pages for the 
poster.
2 in 1 (L)
4 in 1 (L)