Brother 7820 N Manual
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Setup Send3 - 10 3 Cover page for the next fax only If you have not yet set your Station ID this feature will not work. Make sure you have programmed the Station ID before continuing. (See Setting the Station ID on page 2-2.) If you only want to send a Cover Page with a particular fax, your machine will ask you to enter the number of pages you are sending so it can be printed on the Cover Page. 1If it is not illuminated in green, press (Fax ). 2Load your document. 3Press Menu/Set , 2, 2, 7. 4Press ▲ or ▼ to select Next Fax:On (or Next Fax:Off). Press Menu/Set . 5Press ▲ or ▼ to select one of the standard or your own comments. Press Menu/Set . 6Enter two digits to show the number of pages you are sending. Press Menu/Set . (For example, press 0, 2 for 2 pages or enter 0 0 to leave the number of pages blank. If you make a mistake, press to back up and re-enter the number of pages.) Send a cover page for all faxes If you have not yet set your Station ID this feature will not work. Make sure you have programmed the Station ID before continuing. (See Setting the Station ID on page 2-2.) You can set the machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting. 1If it is not illuminated in green, press (Fax ). 2Press Menu/Set , 2 , 2, 7. 3Press ▲ or ▼ to select On (or Off). Press Menu/Set . 4If you selected On, press ▲ or ▼ to select one of the standard or your own comments. Press Menu/Set . Setup Send 7.Coverpg Setup ▲ Setup Send 7.Coverpg Setup
Chapter 3 3 - 11 Using a printed cover page If you prefer to use a printed cover page that you can write on, you can print the sample page and attach it to your fax. 1If it is not illuminated in green, press (Fax ). 2Press Menu/Set , 2, 2, 7. 3Press ▲ or ▼ to select Print Sample. Press Menu/Set . 4Press Start. Your machine prints a copy of your cover page. Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas Mode. After you send a fax using this feature, the feature will turn itself off. 1If it is not illuminated in green, press (Fax ). 2Load your document. 3Press Menu/Set , 2, 2, 9. 4Press ▲ or ▼ to select On (or Off). Press Menu/Set . Setup Send 7.Coverpg Setup Setup Send 9.Overseas Mode
Setup Send3 - 12 3 Delayed Fax During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 4. 1If it is not illuminated in green, press (Fax ). 2Load your document. 3Press Menu/Set , 2, 2, 3. 4Press Menu/Set to accept the displayed time. — OR — Enter the time you want the fax to be sent (in 24-hour format). (For example, enter 19:45 for 7:45 PM.) Press Menu/Set . Note The number of pages you can scan into the memory depends on the amount of data that is printed on each page. Delayed Batch Transmission Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time. 1If it is not illuminated in green, press (Fax ). 2Press Menu/Set , 2 , 2, 4. 3Press ▲ or ▼ to select On (or Off). Press Menu/Set . 4Press Stop/Exit . Setup Send 3.Delayed Fax Setup Send 4.Batch TX
Chapter 3 3 - 13 Setup for Polled Transmit (Standard) Polled Transmit is when you set up the machine to wait with a document so another fax machine can retrieve it. Note ■When someone polls your machine to receive a fax, they pay for the call. ■If you poll someone’s fax machine to receive a fax, you pay for the call. 1If it is not illuminated in green, press (Fax ). 2Load your document. 3Press Menu/Set , 2, 2, 6. 4Press ▲ or ▼ to select Standard. Press Menu/Set . 5Press Start. Note The document will be stored in the machine’s memory and can be retrieved from any other fax machine until you delete the fax from memory by using the Cancelling a Job menu setting. (See Cancelling a scheduled job on page 3-8.) Setup for Polled Transmit with Secure Code Polled Transmit with Secure Code is a way to keep your documents from falling into the wrong hands while the machine is set up for polling. Note ■When someone polls your machine to receive a fax, they pay for the call. ■If you poll someone’s fax machine to receive a fax, you pay for the call. 1If it is not illuminated in green, press (Fax ). 2Load your document. 3Press Menu/Set , 2, 2, 6. 4Press ▲ or ▼ to select Secure. Press Menu/Set . 5Enter a four-digit number. Press Menu/Set . 6Press Start. Note ■The document will be stored in the machine’s memory and can be retrieved from any other fax machine until you delete the fax from memory by using the Cancelling a Job menu setting. (See Cancelling a scheduled job on page 3-8.) ■You can use Secure Polling only with another Brother fax machine. Setup Send 6.Polled TX Setup Send 6.Polled TX
4 - 1 4 4 Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your machine. You can choose the mode that best suits your needs. Setup Receive LCDHow it worksWhen to use it Fax Only (automatic receive) The machine automatically answers every call as a fax. For dedicated fax lines. Fax/Tel (fax and telephone) (with an external or extension telephone) The machine controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (pseudo/double ring) for you to pick up the call. Use this mode if you expect to receive lots of fax messages and few telephone calls. You cannot have an answering machine on the same line, even if it is on a separate phone socket on the same line. You cannot use the telephone company’s Voice Mail in this mode. External TAD (with an external answering machine only) The external answering machine (TAD) automatically answers every call. Voice messages are stored on the external TAD. If it is a fax call, the machine receives the fax. Use this mode if you have connected an answering machine to your machine. The External TAD setting works only with an external answering machine. Ring Delay does not work in this setting. Manual (manual receive) (with an external or extension telephone) You control the phone line and must answer every call yourself. Use this mode if you do not receive many fax messages, use BT Call Sign, or if you are using a computer on the same line. If you answer and hear fax tones, wait until the machine takes over the call, then hang up. (See Fax Detect on page 4-3.)
Chapter 4 4 - 2 To select or change your Receive Mode 1Press Menu/Set , 0, 1. 2Press ▲ or ▼ to select Fax Only, Fax/Tel, External TAD or Manual. Press Menu/Set . 3Press Stop/Exit . Setting the Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have extension phones on the same line as the machine or subscribe to the BT Call Sign service, keep the Ring Delay setting of 4. (See Operation from extension telephones on page A-2 and Fax Detect on page 4-3.) 1If it is not illuminated in green, press (Fax ). 2Press Menu/Set , 2, 1, 1. 3Press ▲ or ▼ to select how many times the line rings before the machine answers. Press Menu/Set . (If you select 00, the line won’t ring at all.) 4Press Stop/Exit . Note In Ireland, you cannot select 00. Initial Setup 1.Receive Mode Current Receive Mode Fax : Fax Only F/T : Fax/Tel TAD : External TAD Mnl : Manual Setup Receive 1.Ring Delay
Setup Receive4 - 3 4 Setting the F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the machine receives the fax.) This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone on the same line as the machine. (See For Fax/Tel mode only on page A-2.) 1If it is not illuminated in green, press (Fax ). 2Press Menu/Set , 2, 1, 2. 3Press ▲ or ▼ to select how long the machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds). Press Menu/Set . 4Press Stop/Exit . Note Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time. Fax Detect When you use this feature, you don’t have to press Start or the Fax Receive Code 51 when you answer a fax call. Selecting On allows the machine to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see Receiving on the LCD or when you hear ‘chirps’ through the handset of an extension phone connected to another wall socket/phone socket, just replace the handset and your machine will do the rest. Note ■If your machine does not connect a fax call when you lift an extension or external phone handset (either because this feature is set to Off or due to telephone line problems), you will need to activate the machine manually. You can do this by pressing Start on the machine. — OR — by pressing 51 if you are not at your machine. (See Operation from extension telephones on page A-2.) ■If you send faxes from a computer on the same phone line and the machine intercepts them, set Fax Detect to Off. 1If it is not illuminated in green, press (Fax ). 2Press Menu/Set , 2 , 1, 3. 3Press ▲ or ▼ to select On (or Off). Press Menu/Set . 4Press Stop/Exit . Setup Receive 2.F/T Ring Time Setup Receive 3.Fax Detect
Chapter 4 4 - 4 Printing a reduced incoming fax (Auto Reduction) If you choose On, the machine automatically reduces an incoming fax to fit on one page of Letter or A4 size paper. The machine calculates the reduction ratio by using the page size of the document and your Paper Size setting ( Menu/Set, 1 , 3). 1If it is not illuminated in green, press (Fax ). 2Press Menu/Set , 2, 1, 5. 3Use ▲ or ▼ to select On (or Off). Press Menu/Set . 4Press Stop/Exit . Note ■Turn on this setting if you receive faxes that are split onto two pages. However, if the document is too long the machine may still print on two pages. ■If left and right margins are cut off, turn on this setting. ■When this feature is set to On, the A4 faxes people send to you may appear slightly shrunk even though your machine prints them on A4 paper. This is because the machine has to print the Station ID of the sending machine at the top of the page. Advanced receiving operations Printing a fax from the memory If you have selected Fax Storage ( Menu/Set, 2 , 5, 1), you can still print a fax from the memory when you are at your machine. (See Setting Fax Storage on page 6-1.) 1Press Menu/Set , 2, 5, 3. 2Press Start. Setting the Print Density You can adjust print density, making your printed pages darker or lighter. 1If it is not illuminated in green, press (Fax ). 2Press Menu/Set , 2, 1, 7. 3Press ▲ to make the print darker. — OR — Press ▼ to make the print lighter. Press Menu/Set . 4Press Stop/Exit . Setup Receive 5.Auto Reduction Remote Fax Opt 3.Print Document Setup Receive 7.Print Density
Setup Receive4 - 5 4 Reception into memory As soon as the paper tray becomes empty during fax reception, the screen will display No Paper Fed; please put some paper in the paper tray. (See How to load paper on page 1-11.) If Memory Receive is On at this time... The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming faxes will also be stored into memory until the memory is full, following this no further incoming fax calls will be automatically answered. To print all data put fresh paper in the paper tray, and then press Start. If Memory Receive is Off at this time... The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming fax calls will not be automatically answered until fresh paper is put in the paper tray. To print the last fax received, put paper in the paper tray, and then press Start. 1If it is not illuminated in green, press (Fax ). 2Press Menu/Set , 2, 1, 6. 3Press ▲ or ▼ to select On (or Off). Press Menu/Set . 4Press Stop/Exit . Polling Polling is the process of retrieving faxes from another fax machine. You can use your machine to poll other machines. Everyone who is involved in Polling needs to set up their fax machines for Polling. Note ■If you poll someone’s fax machine to receive a fax, you pay for the call. ■Some fax machines do not respond to the Polling feature. Setup for Polling Receive (Standard) Polling Receive is when you call another fax machine to receive a fax from it. 1If it is not illuminated in green, press (Fax ). 2Press Menu/Set , 2 , 1, 8. 3Press ▲ or ▼ to select Standard. Press Menu/Set . 4Enter the fax number you are polling. Press Start. Setup Receive 6.Memory Receive Setup Receive 8.Polling RX
Chapter 4 4 - 6 Secure Polling Secure Polling is a way to keep the documents from falling into the wrong hands while the other fax machine is set up for polling. Setup for Polling Receive (Secure) You need to make sure you are using the same secure code as the other party. 1If it is not illuminated in green, press (Fax ). 2Press Menu/Set , 2, 1, 8. 3Press ▲ or ▼ to select Secure. Press Menu/Set . 4Enter a four-digit secure code. This is the same as the security code of the fax machine you are polling. 5Press Menu/Set . 6Enter the fax number you are polling. 7Press Start. Note You can use Secure Polling only with another Brother fax machine. Anyone who polls to receive a fax must enter the polling secure code. Setup for Polling Receive (Timer) You can set the machine to begin Polling Receive at a later time. 1If it is not illuminated in green, press (Fax ). 2Press Menu/Set , 2, 1, 8. 3Press ▲ or ▼ to select Timer. Press Menu/Set . 4Enter the time (in 24-hour format) you want to begin polling. For example, enter 21:45 for 9:45 PM. 5Press Menu/Set . 6Enter the fax number you are polling. Press Start. The machine makes the polling call at the time you entered. Note You can set up only one Delayed Polling. Setup Receive 8.Polling RX Setup Receive 8.Polling RX