Brother Print Server Nc 8100h User Guide

							CHAPTER 14 BROTHER NETWORK PC FAX SOFTWARE  
14-9 
Sending a File as a PC FAX Using the 
Simple Style 
 
1.  Create a file in Word, Excel, Paint, Draw, or any other application on your 
PC. 
 
2. From the File menu, select Print. 
 
3. The Print dialog box will appear: 
 
 
 
 
4. Select Brother PC-FAX as your printer, and then click OK. 
 
5.  The FAX Sending dialog box will appear: 
 
 
 
6. In the To: field, type the fax number of the receiving party. By click To: 
button, you can also use the Address Book to select destination fax numbers. 
If you made a mistake entering a number, click the Clear button to clear all 
entries. 
 
7.  To send a Cover Page and note, click the Cover page On check box. 
 
8.  When you are ready to send your fax, click the Send 
 icon. 
 
9.  If you wish to cancel the fax, click the 
 icon.  
						

							CHAPTER 14 BROTHER NETWORK PC FAX SOFTWARE  
14-10 
Sending a File as a PC FAX using the 
Facsimile Style 
 
1.  Create a file in Word, Excel, Paint, Draw, or any other application on your 
PC. 
 
2. From the File menu, select Print. 
The Print dialog box will appear: 
 
 
3. Select Brother PC-FAX as your printer, and then click OK. 
The FAX Sending dialog box will appear: 
 
4.  Enter a telephone number by using any of the following methods: 
a.  Enter the number using the numeric keypad. 
b.  Click any of the 10 Speed Dial buttons. 
c. Click the Address Book button, and then select a Member or Group 
from the Address Book. 
If you make a mistake you can use the Clear button to clear all the entries. 
 
5.  To include a cover page, check the Cover Page On. You can also click the 
icon to create or edit an existing cover page. 
 
6. Click Start to send the fax. 
 
7.  If you wish to cancel the fax, click Stop. 
 
Redial: 
If you wish to redial a number, press Redial to scroll through the last five fax 
numbers.  
						

							CHAPTER 14 BROTHER NETWORK PC FAX SOFTWARE  
14-11 
Updating other FAX/MFC’s through the 
Network 
 
It is possible to program Brother FAX/MFC’s on the network with either 
settings from an already programmed FAX/MFC or with data from the 
Brother Network PC Fax Address Book. 
 
When Brother Network PC Fax in used from a PC that has BRAdmin 
Professional installed, an extra option appears in BRAdmin. By selecting a 
networked FAX/MFC in the BRAdmin main window and right clicking it 
you will be presented with an extra option, Configure Address Book.  
 
 
 
 
When you select this option BRAdmin reads the telephone settings from that 
machine (if there are any programmed) into Brother PC Fax Address Book.  
 
 
 
Illustrated below is the Brother Address Book, on the left are One Touch / 
Speed Dial numbers read from the machine. On the right is the Brother 
Address Book. It is now possible to allocate One Touch / Speed Dial 
numbers from the FAX/MFC into the Brother Address Book and also use 
members of the Brother Address Book and send them to the FAX/MFC. You 
can now make changes to the data in the Brother Network PC Fax Address 
Book and click OK. 
  
						

							CHAPTER 14 BROTHER NETWORK PC FAX SOFTWARE  
14-12 
 
 
 
This data is then stored in the Windows Temp Folder and can be used to 
update singular or multiple FAX/MFC’s on the network.  
 
 
Highlight singular or multiple networked Brother FAX/MFC’s in the main 
BRAdmin window by highlighting and pressing the shift key on your 
keyboard. Right click the highlighted FAX/MFC’s and press Send Address 
Book Data. The new data is then sent to all the highlighted FAX/MFC’s. 
 
 
 
 
A dialogue box is displayed showing the upload status of  current FAX/MFC 
and beneath this the whole progress is displayed if updating multiple 
FAX/MFC’s. 
  
						

							CHAPTER 14 BROTHER NETWORK PC FAX SOFTWARE  
14-13 
 
 
When the process is finished a dialogue box is displayed showing which 
FAX/MFC’s on the network have been updated. 
 
 
 
Sending a Fax from Your Macintosh® 
Application 
 
You can send a fax directly from your Macintosh® application using the 
following steps: 
1.  From the Apple menu, open the Chooser.  
2. 
Click HL-1200/MFL Pro icon. On the right side of the Chooser, click the printer to 
which you want to print. Close the Chooser.
  
3. 
To begin the fax transmission, select Print from the File menu.  
The Printer dialog box appears:  
When Printer is selected, the top button shows Print and the Address 
button is grayed. 
To connect with AppleTalk
®, it is necessary to show printer’s AppleTalk® 
service name in the Connect to list box. The default node name will be 
BRN_XXXXXX_P1, where “XXXXXX” is the last six digits of the Ethernet 
address (MAC address).  
You can find the node name and MAC address by printing out the 
FAX/MFC configuration page. Refer to the NC-8100h Quick Setup Guide 
for information on how to print the configuration page on your Print/Fax 
server. 
4. 
From the Output pop-up menu, select Facsimile. 
When Facsimile is selected, the top button shows Send Fax and the Address 
button is available. 
5. Click Send Fax.  
The Send Fax dialog box appears: 
The Send Fax dialog box has two list boxes. The left box shows all the 
previously Stored Fax Numbers; the right box will show the Destination 
Fax Numbers as you select them. 
6.  To address the fax, type a fax number in the Input Fax Number box.  
—OR— 
Select a name/number from the Stored Fax Numbers box, and then click 
>>. Your recipient will appear in the Destination Fax Numbers box. 
Note: You can select several stored numbers at once by using the Shift and 
Ctrl keys.  
						

							CHAPTER 14 BROTHER NETWORK PC FAX SOFTWARE  
14-14  7.  If you want to, you can add your new recipients to the Stored Fax Number at 
this time by clicking New.  
—OR— 
You can add a new group by clicking Group.  
8.  If you are finished addressing your fax, click Send Fax.  
Click OK to return to the Send Fax dialog box.  
 
To select and send only certain pages of the document, enter the page numbers in 
the From and To : boxes in the Facsimile dialog box. 
If you click Send Fax without addressing your fax, the following error message 
appears: 
 
Setting Up Your Address Book 
You can add new members and groups to your Address Book, even while you are 
addressing a fax. 
 
Adding a New Member 
1.  To add a new member to the Address Book, in the Facsimile dialog box clic 
Address. 
The Address Book dialog box appears: 
2. Click New. The following dialog box appears:  
3.  Type the name and fax number.  
4.  If you want to, you can store a comment in the Memo field if you wish (up to 
15 characters). 
5. Click OK to return to the Address Book dialog box. 
 
Adding a New Group 
You can set up a group of multiple recipients. 
1. Click Group.  
The Group Setting dialog box appears. 
2.  In the Group Name field, type a name for your Group.  
3. From the Stored Fax Numbers box select the recipients for your Group, and 
then click. 
Your selection will appear in the box under the Group Name field. 
4. Click OK.  
The Address Book dialog box reappears: 
5. Click OK.  
The Print/Facsimile dialog box reappears: 
6.  If you are ready to send your fax, click Send Fax. 
 
 
  
						

							CHAPTER 15 Brother BFP Software 
15-1 
15 
151CHAPTER FIFTEEN 
 
Brother BFP Software 
 
Brother Internet Fax Printing 
Software 
 
 
Overview 
 
Depending on your network configuration and application requirements for 
sending faxes via a network, you can choose between Brother Network PC FAX 
Software or Brother Internet Fax Printing Software. With either software, 
viewable document such as web pages, word documents, PDF documents can be 
sent from the users desktop to any standard Facsimile machines, Internet fax 
machines and E-mail addresses. 
 
Brother Internet Fax Printing Software (BFP) is a Windows
® 95/98/Me, 
Windows® NT® and Windows® 2000/XP *1 software utility that gives network PC 
Fax and Internet Fax functionality from the desktop to users on your network or 
over the Internet.  
 
BFP utilizes SMTP as the transport for sending documents from your PC. This 
allows any PC supported by a SMTP mail server to send an Internet FAX even if 
that PC does not have direct access to the networked FAX/MFC. 
 
Brother Network PC Fax Software utilizes LPR as the transport for sending 
documents from your PC to the networked FAX/MFC for transmission. This 
requires that the sending PC has access to the network that the sending 
FAX/MFC is connected. 
 
*1 Windows® XP users must download the Windows® XP version of the BFP Software. Please check 
http://solutions.brother.com
 for availability and download information. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Figure 1 Brother Internet Fax Printing Overview 
WWW 
						

							CHAPTER 15 Brother BFP Software 
15-2 
Installing Brother Internet Fax Printing 
Driver 
 
Insert the CDROM supplied with your Brother FAX/MFC into your CD-ROM 
Drive. The installer screen will automatically start.  
 
1.  Select Install Software. 
 
2.  Select Network Applications for Optional NC-8100h. 
 
3.  Highlight Brother Internet Fax Printing (BFP) Driver. 
 
4. Click Install. 
 
Next you will be presented with the licensing agreement, please carefully read 
the agreement and make the necessary choice. 
 
The next step requires you to specify the location you wish to install the BFP 
files. Brother suggests you accept the default. 
 
 
Figure 2 Default path for installation files 
 
 
 
 
 
 
  Important Information: 
If the installer screen 
does not appear 
automatically select Start 
| Run and type 
X:/setp.exe 
(X:/ should be the drive 
letter of your CD ROM 
drive on your PC)
 
  
						

							CHAPTER 15 Brother BFP Software 
15-3 
During the installation you are presented with the following screen, select the default 
unless you have previously installed this software. If this is the case use a port 
number that has not been previously configured. Example BFP2 
 
 
Figure 3 BFP Port Number 
 
You also need to enter certain information into the printer driver dialog screen as 
illustrated below. 
 
 
Figure 4 Port Settings 
It is very important that you enter your own E-mail address. You also need to 
configure the SMTP mail server IP address or host name as illustrated above. 
 
If in any doubt contact your Network Administrator for assistance 
 
 
 
 
 
 
 
 
 
 
Here you can enter the 
default E-mail address 
NC-8100h or you can 
leave it blank. 
 
*If an address is 
specified here this will 
always be used as default 
sending address. 
 
 
This can be the host 
name or IP address of 
the   E-mail server 
 
 
When Installing BFP 
on Windows® NT4.0 
and 2000 operating 
systems we 
recommend that you 
add a “:” to the end 
of the port name so 
BFP1 = BFP1:
 
 
  
						

							CHAPTER 15 Brother BFP Software 
15-4 
Changing the BFP Port Settings 
 
If you have more than one networked FAX/MFC with an NC-8000 or NC-8100h 
Print/Fax Server you may want to change the settings of the BFP software to use an 
alternative machine as the network fax print server. 
 
To alter BFP settings, select Start | Settings | Printers to open the Printers dialogue 
box. From the Printers Windows
® illustrated below highlight the Brother Internet Fax 
driver and right click the mouse. From the list presented select Properties.
 
 
 
Figure 5 BFP Settings 
You are now presented with the screen below, which allows you to configure the 
BFP settings. To change the details of the print server that receives the fax for 
onward sending select the details tab. 
 
 
Figure 6 Brother Internet Fax Printer Driver 
Below is shown the current configuration to alter this press the Port Settings key.