Brother Print Server Nc 8100h User Guide

							CHAPTER 7 NETBIOS PEER-TO-PEER PRINTING 
7-2 
Print / Fax Server Configuration 
 
In order for this function to work, you must correctly change the DOMAIN name 
or WORKGROUP name to match that of your network. Once this is done, the 
Print / Fax server will appear automatically in your network neighborhood and 
you will be able to send print documents to it without having to install additional 
software. However, in some instances you may find that your Windows
® 
95/98/Me and Windows® NT®4.0/2000/XP systems may receive Printer is busy 
error messages when more that one person attempts to access the FAX/MFC. In 
this instance Brother has provided the Brother NetBIOS Port Monitor software 
which allows users to continue spooling print jobs while the printer is busy, down 
or out of paper. The port monitor will hold the jobs until the printer is again 
available. 
 
When you install Windows
® 95/98/Me you are asked which workgroup you 
belong to, the default workgroup name for Windows® 95/98/Me is 
WORKGROUP, however you could change this to anything you want. With 
Windows
® NT®, Microsoft introduced the concept of Domains. A domain 
offers centralized security management where as a workgroup offers distributed 
security management. The Print / Fax server does not care if your network 
consists of a Workgroup or a Domain, the only thing you must tell it is the name 
of the workgroup or domain. The Brother Print / Fax server automatically has a 
default workgroup/domain name of WORKGROUP. If you need to change 
name, you can configure the Brother Print / Fax server to recognize this. There 
are four ways of doing this (If you are unsure about the name of your workgroup 
or domain, look in the identification tab in your network applet). 
 
• Use BRAdmin (This utility can use the TCP/IP protocol or Netware IPX 
protocol - no file server necessary.) 
• Use a Web browser, (the Print / Fax server must have a valid IP address and 
your computer must also have a valid IP address); you can configure the IP 
address by using BRAdmin.  
• TELNET, again your computer and printer must have a valid IP address. 
• Use BRCONFIG for DOS (this utility requires a Netware file server and the 
IPX protocol). 
 
Because of the way that Microsoft networks work, the Print / Fax server may 
take several minutes to appear in the network neighborhood. You will also find 
that the Print / Fax server may take several minutes to disappear from the 
network neighborhood even if the printer is switched off. This is a feature of 
Microsoft workgroup and domain based networks.  
 
 
 
 
  
						

							CHAPTER 7 NETBIOS PEER-TO-PEER PRINTING 
7-3 
Changing the workgroup/domain name 
using TELNET or BRCONFIG or a web 
browser 
 
If you are unable to use the BRAdmin application or a web browser, you can use 
TELNET or the BRCONFIG Remote console program (BRCONFIG requires the 
IPX/SPX protocol to be installed on your PC). 
 
When you are connected to the Print / Fax server, enter the default password 
access in response to the # prompt. Type in anything in response to the 
Enter Username> prompt, you will then be at the Local> prompt. 
 
Now enter the command: 
 
SET NETBIOS DOMAIN domainname 
EXIT 
 
Where domainname is the name of the domain or workgroup that you are on. If 
you are not sure what your domain name or workgroup name is look in the 
Identification tab in your Windows
® 95/98/Me/NT®4.0 network applet. 
 
You can also use a standard WWW browser to change the NetBIOS name, to do 
this connect to the Print / Fax server using its IP address and then select the 
Configure NetBIOS option from the Print / Fax server configuration screen, 
enter you workgroup/domain name into the Domain Name text box. Make sure 
you submit the changes. 
 
 
 
 
 
  
						

							CHAPTER 7 NETBIOS PEER-TO-PEER PRINTING 
7-4 
NetBIOS Port Monitor for Windows® 
95/98/Me, NT
®4.0/2000/XP 
 
This software requires the TCP/IP transport protocols to be installed on your 
Windows
® 95/98/Me, NT®4.0/2000/XP computer. To install those protocols refer 
to your Windows® documentation.  
If you are using the TCP/IP protocol, the proper IP address should be defined on 
both the Brother Print / Fax server and your client PC. 
 
Installing the Brother NetBIOS Port 
Monitor 
 
1.  Start the  CD-ROM (supplied with your FAX/MFC) installation menu 
program according to the Quick Setup guide and select Install Software.  
2.  From the Network Applications menu select Install Software. 
3. Click “Install” Network Print Software. 
4.   Push the Next button in response to the Welcome message. 
5.  Select Brother Peer-to-Peer Print (NetBIOS) installation. 
6.  Select the desired directory to install the Brother Network Direct Print 
files and push Next. 
7.  Enter the Port name that you wish to use. The port name must start with 
BNT. For example BNT1. Whichever name you choose, it must be 
unique. Then press OK. The name must be unique on your PC, 
however other computers can use the same port name as the name you 
specify on your PC. 
8.  You must now enter the server name and port name for actual Print / Fax 
server. You can use the Browse button for searching the Print / Fax 
server, select the domain/workgroup name, and then the server is listed. 
If the Print / Fax server does not automatically appear in your browse list, 
then you must ensure that the domain name is configured correctly. 
Otherwise you must enter the name manually. The name should be 
compliant with UNC (Universal Name Convention). For example 
\\NodeName\ServiceName. 
 
Where NodeName is the NetBIOS name of the Brother Print / Fax server 
(the default name is usually BRN_xxxxxx, where xxxxxx is the last 
six digits of the Ethernet address), and ServiceName is the service name 
for NetBIOS of the Print / Fax server, by default it is BINARY_P1. For 
example: 
 
\\BRN_310107\BINARY_P1 
 
 
You can find the NetBIOS name and MAC address by printing out the 
FAX/MFC configuration page. Refer to the User’s Guide for information on how 
to print the configuration page on your Print / Fax server. 
 
9. Then press OK. 
10.  Click the Finish button. You must now restart your computer before you 
can continue. 
 
  
						

							CHAPTER 7 NETBIOS PEER-TO-PEER PRINTING 
7-5 
Associating the printer  
 
1.  You must now create a printer on your Windows® 95/98/Me and 
NT®4.0/2000/XP system using the standard Windows® printer setup 
procedure. To do this, go the Start button, select Setting and then 
Printers. 
 
Windows® 95/98/Me 
 
2.  Select Add Printer to begin the printer installation. 
3.  Click Next when you get the add Printer Wizard window. 
4.  Select Local Printer when you are asked how the printer is connected to 
your computer, and then push Next. 
5.  Select the correct driver. Click Next when you are done. 
6.  If you have selected a printer driver that is already being used, you have 
the option of either keeping the existing driver (recommended) or 
replacing it. Select the desired option and press Next. 
7.  Select the Brother NetBIOS Port (Port name you assigned in step 7 of 
the Installing the Brother Peer-to-Peer Print (NetBIOS) section) and 
press Next. 
8.  Enter any desired name for the Brother FAX/MFC and press Next. For 
example, you could call the printer Networked Brother Printer. 
9. Windows
® will now ask you if you wish to print out a test page, select 
Yes and then select Finish. 
 
You are now ready to print. If necessary, you can share the printer on your PC so 
that all print jobs are routed through your computer. 
 
Windows® NT® 4.0/2000/XP 
 
2.  Select Add Printer to begin the printer installation. 
3.  Click Next when you get the add Printer Wizard window. 
4.  Select Local printer (Windows
® 2000) or Local printer attached to this 
computer (Windows® XP) when you are asked how the printer is 
connected to your computer, and then push Next. 
5.  Select the Brother NetBIOS Port (Port name you assigned in step 6 of 
the Installing the Brother Peer-to-Peer Print (NetBIOS) section ) and 
press Next. 
6.  Select the correct driver. Click Next when you are done. 
7.  If you have selected a printer driver that is already used, you have the 
option of either keeping the existing driver (recommended) or replacing 
it. Select the desired option and press Next. 
8.  Enter any desired name for the Brother printer and press Next. For 
example, you could call the printer Networked Brother Printer. 
9.  Select not Shared or Shared and Share Name and press Next.  
10. Windows
® will now ask you if you wish to print out a test page, select 
Yes and then select Finish. 
 
You are now ready to print. If necessary, you can share the printer on your PC so 
that all print jobs are routed through your computer.  
 
 
 
  
						

							CHAPTER 7 NETBIOS PEER-TO-PEER PRINTING 
7-6 
Adding a Second NetBIOS Print Port  
 
1.  You do not need to re-run the installation program to add a new 
NetBIOS port. Instead, press the Start button, select Settings, and open 
the Printers Windows
®. Click on the icon of the printer that you wish to 
configure, select File from the Menu bar, and then choose Properties.  
 
Windows® 95/98/Me 
 
2.  Click on the Details tab and push the Add Port button. In the Add Port 
dialog, select the Other radio button and then highlight Brother 
NetBIOS port. Click OK and enter the port name. The default port 
name is BNT1. If you have already used this name, you will get an error 
message if you try to use it again, in which case use BNT2, etc… Once 
you have specified the Port name, click the OK button. You will then see 
the Port Properties Dialog. Enter the Print / Fax server and port name of 
the printer that you wish to print to and click OK. You should now see 
the port that you have just created in the Print to the following port 
setting of the printer driver. 
 
Windows® NT® 4.0/2000/XP 
 
2.  Click on the Ports tab and push the Add Port button. In the Add Port 
dialog, highlight Brother NetBIOS port. Click New Port and enter the 
port name. The default port name is BNT1. If you have already used this 
name, you will get an error message if you try to use it again, in which 
case use BNT2, etc… Once you have specified the Port name, click the 
OK button. You will then see the Port Properties Dialog. Enter the Print 
/ Fax server and port name of the printer that you wish to print to and 
click OK. You should now see the port that you have just created in the 
Print to the following port setting of the printer driver. 
  
						

							CHAPTER 8 BIP INTERNET PRINTING INSTALLATION 
8-1 
8 
81CHAPTER EIGHT 
 
How to Configure 
Internet Printing for 
Windows
®
 
95/98/Me/NT
®
4.0/ 
2000/XP 
 
Internet Printing Installation 
 
Overview 
 
Brothers Brother Internet Print (BIP ) software, for Windows® 95/98/Me/NT® 4.0, 
allows a PC user at one location, to send a print job to a Brother Printer at a 
remote location via the Internet. For example, a user on a PC in New York could 
print a document directly from his Microsoft Excel application program to a 
printer in Paris. 
 
Windows
® 2000/XP users can also use this BIP software, but are recommended 
to use the IPP protocol support that is part of the Windows® 2000 operating 
systems. Skip to the “Windows® 2000 IPP Printing” section of this document. 
 
Quick Tips: 
 
1.  The default IP address of Brother Print / Fax servers is 192.0.0.192. To 
change it, use the FAX/MFC’s front panel , the BRAdmin application, or 
let your DHCP server allocate an IP address to the printer.  
2.  Refer to chapter 1 of this user guide to learn how to configure the IP 
address on your printer. 
3.  The default password for Brother Print / Fax servers is access.  
4. Windows
® 2000/XP users can print using TCP/IP using the standard 
Network Printing software and IPP protocol software built into any 
Windows
® 2000/XP installation.  
5. Windows® 95/98/Me users can send print jobs using the IPP protocol via 
Windows® 2000/XP computer providing that the Microsoft Internet Print 
Services software is installed on the client PC, IIS is installed and 
running on the server and that the client PC is using version 4 or later of 
Microsoft Internet Explorer. 
 
  
						

							CHAPTER 8 BIP INTERNET PRINTING INSTALLATION 
8-2 
Brother Internet Print 
General Information 
 
The BIP software is installed using a standard Windows® 95/98/Me/NT® 
4.0/2000/XP Installation Wizard. It creates a virtual port on the Windows® 
95/98/Me/NT® 4.0/2000/XP PC that operates in a similar way to the standard 
LPT1 printer port from the Application program point of view. The user can use 
the Windows
® 95/98/Me/NT® 4.0/2000/XP Print Manager to create a printer that 
uses this port along with a standard Windows® 95/98/Me, NT® 4.0/2000/XP -
compatible printer. Any Windows® 95/98/Me/NT® 4.0/2000/XP applications 
program can therefore print to this printer (and hence to the virtual port) without 
modification or operational procedure. 
 
When a job is printed to the BIP virtual port, it is actually MIME-encoded 
(converted to a standard Internet E-mail message) and sent out to a Brother Print 
/ Fax server at the remote location using Winsock This means that BIP is 
compatible with most common E-mail software packages. The only requirement 
is that the E-mail server be capable of sending E-mail message over the Internet. 
 
In more detail, the procedure works in the following way: 
 
• If you are connected to a Local Area Network, the E-mail message is passed 
to the E-mail server, which in turn transmits the message out over the 
Internet using the SMTP protocol (Simple Mail Transport Protocol) to the 
remote Print / Fax server. 
 
• If you are connecting via a modem directly to an Internet Service Provider 
(ISP), the ISP handles the routing of the E-mail to the remote Print / Fax 
server. 
 
• At the remote site, an E-mail server receives the E-mail message. The 
remote Print / Fax server, which has its own E-mail address, uses the POP3 
protocol (Post Office Protocol 3) to download the E-mail message from the 
server. It then decodes the attachment and prints it out on the printer. 
 
If an E-mail is received that has not been configured to use the BIP virtual port 
driver, the printer will print the e-mail out as a text document. 
  
						

							CHAPTER 8 BIP INTERNET PRINTING INSTALLATION 
8-3 
Brother Internet Print 
Configuring the Brother Print / Fax server 
 
The  Print / Fax server can be configured using BRAdmin, by using a web 
browser, or by using the TELNET command.  
 
Print / Fax server Configuration Checklist 
 
Before configuring the Print / Fax server to receive BIP jobs, be sure that the E-
mail server at the remote site (the receiving end) is configured to handle the 
TCP/IP POP3, and SMTP protocols (SMTP is only required if the notification 
feature is enabled). 
 
1.  Configure the POP3 server on the E-mail server at the remote site with a 
mail account (Mailbox name) and password for the Brother Print / Fax 
server (generally, the mail account name will be the first part of the 
Email address; for example, if you assign the Email address 
[email protected], then the mail account name would be 
emailprinter).  
 
2.  Make sure that the Print / Fax server is installed and running with 
TCP/IP enabled and has a valid IP address assigned to it. 
 
Because access to the E-mail server on most networks is usually restricted, you 
may need to have your network administrator check the configuration and add 
the mail account. 
  
						

							CHAPTER 8 BIP INTERNET PRINTING INSTALLATION 
8-4 
Brother Internet Print 
Using BRAdmin to Configure the Print / Fax 
server 
 
Skip this section if you wish to use the Print / Fax server remote console or Web 
Browser to configure the Print / Fax server. 
 
Using the BRAdmin application, you can configure the Brother Print / Fax server 
using the TCP/IP protocol, or the IPX protocol.  
 
The steps required to configure the Print / Fax server to receive print jobs from a 
Windows
® 95/98//Me/NT® 4.0/2000/XP. PC running the BIP software is as 
follows: 
 
1. Start BRAdmin. 
 
2.  Select the node name of the desired Brother Print / Fax server from the 
list and double clicking on it. (the default node name is  usually 
BRN_xxxxxx, where xxxxxx is the last six digits of the Ethernet 
address (MAC address)). You will be prompted for a password, the 
default password is access. 
 
You can find the node name and MAC address by printing out the FAX/MFC’s 
configuration page. Refer to the Quick Network Setup Guide for information on 
how to print the configuration page on your Print / Fax server. 
 
 
3.  Click on the Internet tab. 
 
4.  Enter the IP address of the POP3 server (consult your network 
administrator if you do not know this address). 
 
5.  Enter the mailbox name for the remote Brother Print / Fax server. 
Usually this will be the first part of the E-mail address (for example, if 
the E-mail address of the Print / Fax server is emailprinter@xyz, then the 
mailbox name would be emailprinter). 
 
6.  Enter the password for the mailbox, if any. 
 
7.  The Print / Fax server is configured by default to poll the POP3 server 
every 10 minutes. You may change this value, if desired. 
 
8.  If you have enabled notification, enter the IP address of your SMTP 
server (consult your network administrator if you do not know this 
address). 
 
9.  Press the OK button and save the changes. Now exit the BRAdmin 
application. You have now configured the Print / Fax server to receive 
print jobs. 
  
						

							CHAPTER 8 BIP INTERNET PRINTING INSTALLATION 
8-5 
Brother Internet Print 
Using a Web Browser to configure the Print / 
Fax server   
 
1.  Connect to the printer server IP address using your web browser. 
 
2.  When you reach the network configuration screen, you will be prompted 
for a password. The default password is access 
 
3.  Select the Configure Internet option and enter the information as 
described above. Refer to Using BRAdmin to Configure the Print / Fax 
server 
 
4.  You should see a Segmented Message Timeout option. If a print job is 
separated into multiple E-mail messages using the Partial E-mail Print 
feature of the BIP, this value indicates how long the Print / Fax server 
will wait for all of the segments of the message to arrive.