Canon scanner imageFORMULA ScanFront 300 User Manual

							5-34
Chapter 5   Operating Procedures
❏Delivery Options
E-mail settings (subject, message)
Set the subject and message for sending via e-mail. 
File name
Specify a name for the image file to be sent.
Auto file name
The scanner adds 17 digits that indicate the date and time 
to the file name of the image to be sent.
Ex.) May 14, 2013, 3:40:30 p.m.
yyyymmdd: File name + 20130514154030123
mmddyyyy: File name + 05142013154030123
ddmmyyyy: File name + 14052013154030123
*The last three digits indicate the number of milliseconds. 
When custom file name settings are configured in the Web 
Menu, you can select [Custom] to add the custom file 
name to the file name of the scanned image (see p. 6-8).
IMPORTANT
 Make sure you set either [File name] or [Auto file name]. A 
message appears if you do not enter a file name and then set 
[Auto file name] to [None]. 
 If you select [Single page] of TIFF format, or JPEG format, a 
4-digit sequential number starting with “0001” is added 
automatically to the end of file names. 
 The following characters cannot be used to set the custom file 
name: 
/ : ? *  < > |
Action when the same named file exists
Set the action to perform when there is already a file of the 
same name at the destination. 
 Display a message
Display a message to confirm overwriting of the file. 
 Abort sending
Cancel sending. 
 Overwrite the file
Overwrite the file at the destination. 
Send the files immediately after scanning
Send images without checking them when scanning 
completes.
Confirm addresses before sending
Confirm the addresses before sending images when 
scanning completes.  
						

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Chapter 5   Operating Procedures
Screen after sending
Select the screen to display after sending images. 
 Home screen (Job Button screen)
Redisplay the Home screen (Job Button screen) after 
sending images. 
IMPORTANT
 The [Screen after Login] setting that is set via the Web menu 
by the user applies to the Home screen (Job Button screen) 
setting. 
 The Job Button screen is displayed for a user for which use of 
the Home screen is restricted by the ScanFront administrator. 
 Logout
The user is logged out after sending images. 
 Select screen after sending
A dialog box for selecting the screen after sending 
images is displayed.
Hint
When no user is registered, the Logout option does not appear.
Send index file
Specify whether to send index files (metadata) with 
images.
When sending index files, enter an index string.
Index files are created according to the settings configured 
in the Web Menu (see p. 6-9).
IMPORTANT
The following characters cannot be used in strings contained in 
the index file: 
&   < > 
						

							Chapter 6   Web Menu (Administrator Mode)
1. Web Menu Overview ........................................ 6-2
2. Logging In to the Web Menu ............................ 6-5
3. User Administration .......................................... 6-6
Registering New Users......................................... 6-7
Restricting User Functions ................................. 6-10
Editing Users ...................................................... 6-11
Exporting and Importing Users ........................... 6-13
4. Address Book Settings ................................... 6-14
Registering New Addresses ............................... 6-15
Copying Addresses ............................................ 6-18
Exporting and Importing Address Books ............ 6-18
5. Job Button Settings ........................................ 6-20
Registering New Job Buttons ............................. 6-21
Scan Settings Overview ..................................... 6-22
Copying Job Buttons .......................................... 6-26
Editing Jobs ........................................................ 6-27
Exporting and Importing Job Buttons ................. 6-27
6. Device Configuration ...................................... 6-29
Network Setting .................................................. 6-30
Language/Timezone ........................................... 6-30
Device Operation ................................................ 6-31
Login Options ..................................................... 6-31
Administrator Settings ........................................ 6-32
7. Server Settings............................................... 6-33
E-mail Server/Fax Settings ................................. 6-34
Authentication Server ......................................... 6-35
Address Book Server.......................................... 6-36
FTP server .......................................................... 6-37
NTP Server ......................................................... 6-37
ScanFront Service Server .................................. 6-37
Certificates.......................................................... 6-37
8. System Settings ............................................. 6-39
Backup and Restore ........................................... 6-40
Module Version Information/Update ................... 6-41
Log Settings........................................................ 6-42
Screenshot ......................................................... 6-43 
						

							6-2
Chapter 6   Web Menu (Administrator Mode)
1.Web Menu Overview
The Web Menu function enables you to access and configure the scanner from the Web browser of a remote computer. It can be 
used to perform tasks such as user registration, basic network communication settings, and job button registration, as well as making 
scan settings. (See “Web Menu (Administrator Mode)” on p. 3-6.)
IMPORTANT
 For a Web browser, use Microsoft Internet Explorer 6.0 or later or Firefox 3.5 or later.
 In some cases, settings cannot be changed from the Web Menu when the ScanFront administrator or another user is logged in to the scanner.
 Use the device name or IP address assigned to the scanner as the URL for logging in to the Web Menu. (See “Logging In to the Web Menu” 
on p. 6-5.)
 When you open the Web Menu using Internet Explorer 7 or later, an SSL-certificate warning will appear. However, you can proceed and open 
the Web Menu safely.
Hint
In Web Application Mode (ScanFront 330 only), there is no Web Menu function.
Settings
ScanFront Network
Computer 
(Web Menu) 
						

							6-3
Chapter 6   Web Menu (Administrator Mode)
The Web Menu features an Administrator Mode for configuring administrator settings and a User Mode for user access, from which 
the following settings can be configured.
Administrator Mode
aUser Administration (See “User Administration” on 
p. 6-6.)
Use to register and manage users and to restrict the 
functions available to users.
bAddress Book Settings (See “Address Book Settings” 
on p. 6-14.)
Use to register and manage entries in the Shared Address 
Book available to all users.
cJob Button Settings (See “Job Button Settings” on 
p. 6-20.)
Use to register and manage the Shared Job Button 
available to all users.
dDevice Configuration (See “Device Configuration” on 
p. 6-29.)
Use to configure the scanner.eServer Settings (See “Server Settings” on p. 6-33.)
Use to configure mail server settings for sending e-mail 
from the scanner, settings for using an authentication 
server compatible with a directory service, settings for 
using an address book server compatible with LDAP, 
settings for using a function that transfers a scan result log 
during transfer to the FTP server, and settings for using the 
NTP server, and import the root certificate of the LDAP 
server.
fSystem Settings (See “System Settings” on p. 6-39.)
Use to configure the following settings and perform the 
following operations for managing the ScanFront.
 Backing up and restoring all ScanFront settings
 Checking the ScanFront version and upgrading modules
 Managing ScanFront logs
 Saving a screenshot of the ScanFront screen
a
b
c
d
e
f 
						

							6-4
Chapter 6   Web Menu (Administrator Mode)
User Mode
For details on configuring the User Mode settings, see Chapter 8 “Web Menu (User Mode)”.
aUser Settings (See “User Settings” on p. 8-4.)
Use to change the user settings.
bAddress Book Settings (See “Address Book Settings” 
on p. 8-9.)
Use to register and manage entries in the Shared Address 
Book, and the My Address Book provided for each user.
cJob Button Settings (See “Job Button Settings” on 
p. 8-16.)
Use to register and manage the Shared Job Button, and the 
My Job Button provided for each user.
a
b
c 
						

							6-5
Chapter 6   Web Menu (Administrator Mode)
2.Logging In to the Web Menu
You can log in to the Web Menu using the following procedure.
IMPORTANT
Use the device name or the IP address assigned to the scanner as the URL for accessing the Web Menu. For details on the device name and 
the IP address, see “Configuring Administrator Settings” on p. 3-8.
1.Turn the scanner ON.
2.Log in to [Administrator setting], open the network 
settings, and confirm the device name or the IP 
address. (See “Configuring Administrator Settings” 
on p. 3-8.)
3.Launch the Web browser on the computer.
4.Enter the device name or the IP address as the URL 
to open the Web Menu.
Ex.)  http://scanfront300 when the device name is ScanFront300, 
and http://172.19.xxx.xxx for the IP address. 
Hint
If the Web Menu does not appear in the desired language, 
select the desired language in the [Language] box to switch the 
Web Menu display.
5.Click [Login] to log in to the Web Menu (Administrator 
Mode).
IMPORTANT
 If a password has been set under [Administrator setting] on 
the scanner, enter the Administrator password to log in.
 Passwords are case-sensitive. Make sure to enter the 
password correctly. 
						

							6-6
Chapter 6   Web Menu (Administrator Mode)
3.User Administration
From the User Administration screen, you can register and manage users and restrict the functions available to users.
a[New User] button
Registers a new user. (See “Registering New Users” on 
p. 6-7.)
b[Select All] button
Selects all of the displayed users.
c[Except All] button
Deselects all of the displayed users.
dExport from ScanFront
Exports the user data as a file. (See “Exporting and 
Importing Users” on p. 6-13.)
eImport to ScanFront
Imports a previously exported user data file. (See 
“Exporting and Importing Users” on p. 6-13.)
f[Functional Restriction] button
Restricts the functions available to the selected user. Only 
enabled when a user is selected. (See “Restricting User 
Functions” on p. 6-10.)
g[Delete] button
Deletes the selected user. Only enabled when a user is 
selected. However,  cannot be deleted. 
h[Delete by Server synchronization] button
If the authentication server is enabled (see “Server 
Settings” on p. 6-33), this deletes users that are not registered on the authentication server from the user list.
iUser List
Check box: Select this check box to select a user. If the 
check boxes of multiple users are selected, you can set 
function restrictions or perform the delete operation for 
all selected users simultaneously. 
Name: Displays the names of registered users.
 is the default setting when registering a 
new user.
Functional Restriction: Displays whether user 
functions are restricted.
E-mail address: Displays the originating e-mail address 
for the user when sending by e-mail. 
If this field is left blank, the administrator’s e-mail 
address is used as the originating e-mail address.
Edit: Click to edit the user’s settings. For the , you can change the default setting for the [Screen 
after Login].
Edit Address Book: Registers and edits entries in the 
My Address Book provided for each user.
Edit Job Button: Registers and edits the My Job Button 
provided for each user.
abc
f
de
g
i
h 
						

							6-7
Chapter 6   Web Menu (Administrator Mode)
❏Registering New Users
Click [New User] to register a new user.
IMPORTANT
 When using an authentication server (see p. 6-35), users that 
are logged in from an authentication server account are 
registered automatically.
 If an e-mail address is registered for the authentication server 
account, the e-mail address is also registered automatically. 
 If an e-mail address is not registered for the authentication 
server account, the e-mail address is not registered. Register 
an e-mail address by editing the user settings (see p. 6-11).
User Settings
 Authentication Server: Device
The authentication method for newly registered users is 
Devic, and user authentication is performed on the 
ScanFront (device). 
Hint
For users logged in from an authentication server account and 
automatically registered, the authentication method is the 
domain name of the authentication server.
 User name/Password
Enter the user name and password to use for login.
 Password (confirmation)
Enter the same password again for confirmation.
 Mail Address
Enter the originating address for e-mail sent from the 
scanner.
IMPORTANT
 Users are not permitted to register and change e-mail 
addresses. Make sure e-mail addresses are registered and 
changed by the administrator. 
 If no e-mail address is registered, the administrator’s e-mail 
address is used as the originating e-mail address. (See 
“Device Configuration” on p. 6-29.)
 SMTP/POP Before SMTP Authentication
Appears when [Auth Method] is configured to any 
setting other than [SMTP] in the mail server settings (see 
p. 6-34). Enter the [User name] and [Password] that will 
be used for mail server authentication here.
IMPORTANT
Confirm the [User name] and [Password] with the user before 
entering them. Otherwise, have the user enter them directly 
under [User Settings] of the Web Menu (User Mode) (see 
p. 8-5).
 Screen after Login
Select the Home screen or the Job Button screen as the 
first screen to appear after the user logs in.
Home Screen 
						

							6-8
Chapter 6   Web Menu (Administrator Mode)
Job Button Screen
IMPORTANT
The setting for the startup screen after login also affects which 
screen appears after a scanned image is sent. (See “Delivery 
Options” on p. 6-21.)
 Default Address Book screen
Select “My Address Book” or “Shared Address Book” 
for the address book type when the address selection 
screen is displayed from the Home screen.
 Default Job Button screen
Select “My Job Button” or “Shared Job Button” for the 
job button type when the job button screen is displayed 
after login.
 E-mail to my mailbox
Select the [Enable] check box to display the e-mail 
address of the logged in user in the address book.
If an e-mail address is set for the user, the user’s e-mail 
address will be displayed even if it has not been 
registered in the address book.
The user’s e-mail address is displayed at the very top of 
the address list.
Custom File Name Settings
Specify the method in which file names used for saving 
scanned images are created. When you select to use 
custom file names during a scanning procedure, the image 
files will be saved under file names that are determined by 
the settings configured here. Components of the custom 
file name will be included in the order that they appear on 
this screen.
IMPORTANT
The following characters cannot be used to set the custom file 
name: 
/ : ? *  < > |
 Separator
Select the [Enable] check box to include a separator 
between character strings in the file name, and select a 
character to use as the separator in the list box.

Specify a string to include in the file name.

Select the [Enable] check box to include the user name in 
the file name.

Select the [Enable] check box to include the date in the 
file name, and select a format for the date in the list box.

Select the [Enable] check box to include the time in the 
file name, and select a format for the time in the list box.