Canon scanner imageFORMULA ScanFront 300 User Manual

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Chapter 6   Web Menu (Administrator Mode)
 Device name
Select the [Enable] check box to include the device name 
in the file name.
 Counter/Start number/Number of digits
Select the [Enable] check box to include a counter in the 
file name. When this is enabled, you can specify the 
starting value and number of digits used for the counter.
Index Settings
Specify the content of index files (metadata) that are 
attached to scanned image files. Components of the index 
file will be included in the order that they appear on this 
screen.
IMPORTANT
The following characters cannot be used in strings contained in 
the index file: 
&   < >
 Index string/Field name
Enter a string for the index. You can change the default 
field name (“String”) as necessary.
Select the [Enable] check box to include the user name in 
the index file. You can change the default field name 
(“User”) as necessary.

Select the [Enable] check box to include the date in the 
index file, and select a format for the date in the [Format] 
list box. You can change the default field name (“Date”) 
as necessary.

Select the [Enable] check box to include the time in the 
index file, and select a format for the time in the [Format] 
list box. You can change the default field name (“Time”) 
as necessary.
 Device name
Select the [Enable] check box to include the device name 
in the index file. You can change the default field name 
(“Device”) as necessary.
 Counter/Start number/Number of digits
Select the [Enable] check box to include a counter in the 
index file. When this is enabled, you can specify the 
starting value and number of digits used for the counter. 
You can change the default field name (“Counter”) as 
necessary.
 File name
Select the [Enable] check box to include the file name in 
the index file. You can change the default field name 
(“FileName”) as necessary.

Select the [Enable] check box to include the file size in 
the index file. You can change the default field name 
(“FileSize”) as necessary.
 Number of Pages
Select the [Enable] check box to include the number of 
pages that are in the scanned image in the index file. You 
can change the default field name (“PageNumber”) as 
necessary. 
						

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Chapter 6   Web Menu (Administrator Mode)
 Destination path
Select the [Enable] check box to include the destination 
path in the index file. You can change the default field 
name (“Folder”) as necessary.
 Index file format
Specify a file format for the index files.
[OK] button
Registers a user with the specified parameters, and updates 
the display on the scanner.
Hint
 When a user is registered, the startup display on the scanner 
switches from the Home screen to the Login screen. (See 
“Login Screen” on p. 5-4.)
 When a user is registered, the link for User Mode login is 
added to the Web Menu login screen.
❏Restricting User Functions
To restrict the functions available to a user, select the user 
and click [Functional Restriction].
IMPORTANT
If you restrict the functions of the , the function 
restrictions are applied to newly registered users and users 
registered automatically by server authentication. 
Hint
If multiple users are selected, function restrictions are set for all 
selected users simultaneously. 
Use only Job Buttons
Disables scanning from the Home screen and displays the 
Job Button screen when the user logs in.  
						

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Chapter 6   Web Menu (Administrator Mode)
Restriction to Send
Restricts the destinations to which the scanner can send 
images. Deselect a destination to disable it.
Ex.) When the destinations are restricted to shared folders 
only:
Hint
If you select the “Permit to send to FAX directly” check box, a 
fax can be sent to an address that is not registered in the 
address book by directly entering the fax number when sending 
the fax.
However, “Permit to edit My Address Book” needs to be 
enabled in the editing restrictions.
Restriction to Edit
Restricts the ability to edit address books and job buttons. 
Deselect an address book or job button to disable editing 
for it.
Hint
Configure the following settings to make only the existing 
address books and job buttons available to the user.
Restriction to Use
Restricts the use of the LDAP Address Book when use of 
an address book server is enabled in the Server Settings. 
(See p. 6-33.)
[OK] button
Sets the specified usage restrictions for the user.
❏Editing Users
You can change the settings of registered users.
Edit
Enables you to edit a user’s settings. 
						

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Chapter 6   Web Menu (Administrator Mode)
When you edit , the only settings that can 
be changed in the user settings are the default settings for 
“Screen after Login,” “Default address book screen,” 
“Default Job button screen,” and “E-mail to my mailbox”.
Hint
When [Use only Job Buttons] is enabled as a functional 
restriction, only [Job Button screen] is available for the [Screen 
after Login] setting.
By editing a user automatically registered by server 
authentication, you can set the user’s e-mail address in the 
user settings.
Edit Address Book
Enables you to register and edit entries in the user’s My 
Address Book. For details on configuring address books, 
see “Address Book Settings” on p. 6-14.
Edit Job Button
Enables you to register and edit the user’s My Job Button. 
For details on configuring job buttons, see “Job Button 
Settings” on p. 6-20. 
						

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Chapter 6   Web Menu (Administrator Mode)
❏Exporting and Importing Users
You can back up your users as files, and import the backed 
up user data to another ScanFront unit.
Hint
If you have multiple ScanFront units, you can use the same 
users on all of them by importing the user settings file registered 
on one ScanFront unit to the other units.
Exporting from the Scanner
You can save the user data to a specified folder.
1.Select the user to export.
2.Click [Export from ScanFront].
3.Click [Save], specify a save location, and save the 
user data.
Importing to the Scanner
You can import previously exported user data to the 
scanner.
1.Click [Import to ScanFront].
2.Click [Browse] and specify a previously exported 
user settings file.
3.Select a processing method for importing the user 
settings file.
Replaces the whole data: Deletes the currently 
registered user and overwrites it with the imported user 
data.
Appends data: Adds the imported user data to the 
currently registered user.
4.Click [Execute].
Confirm the message that appears, and click [OK] to 
import the data.
Hint
When importing is completed, the following message appears. 
Click [OK] to return to User Settings and confirm the imported 
address data.
  
						

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Chapter 6   Web Menu (Administrator Mode)
4.Address Book Settings
From the Address Book Settings screen, you can register entries in the Shared Address Book, which is available to all users.
aType of Address Book
Under normal conditions, you can only select the Shared 
Address Book here. If you enable the address book server 
settings, however, the LDAP Address Book becomes 
selectable. The address type is set to [E-mail] when the 
LDAP Address Book is selected. (You can manage the My 
Address Book provided for each user from the User 
Administration menu.)
bExport from ScanFront
Exports the address book data as a file in CSV format. (See 
“Exporting and Importing Address Books” on p. 6-18.)
cImport to ScanFront
Imports a previously exported address book data file. (See 
“Exporting and Importing Address Books” on p. 6-18.)
dAddress type
Selects the type of addresses (E-mail, FTP Server, Shared 
folder, Group, or All) to display.
e[New Address] button
Registers a new address entry. (See “Registering New 
Addresses” on p. 6-15.)f[Select All] button
Selects all of the displayed addresses.
g[Except All] button
Deselects all of the displayed addresses.
h[Copy] button
Copies the selected address. Only enabled when an 
address is selected. (See “Copying Addresses” on p. 6-18.)
i[Delete] button
Deletes the selected address. Only enabled when an 
address is selected.
jAddress List
Displays the registered addresses.
Check box: Select this check box to select an address.
Address type (icon) 
: FTP
: Shared folder
: E-mail
: Fax
: Group
Edit: Click to edit an address.
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Chapter 6   Web Menu (Administrator Mode)
❏Registering New Addresses
Click [New Address] to register a new address.
Hint
 The number of addresses that can be registered to the Shared 
Address Book is up to 1000 in combination with the total 
number of addresses included in the Shared Job Button. 
 For the number mentioned above, the count for a group is the 
number of addresses registered to the group (maximum of 99 
addresses) plus the group name, so a group with 99 
addresses registered to it is counted as having 100 
addresses.
 The available settings vary, depending on the type of address 
(E-mail, FTP Server, Shared folder, Fax, or Group).
Address type: E-mail
This option registers an e-mail address.
Name
Enter the name to display on the scanner.
E-mail Address
Enter the destination e-mail address.
[OK] button
Registers a new e-mail address with the specified 
parameters.
Address type: FTP Server
This option registers a network FTP server.
IMPORTANT
FTP servers that require firewall settings cannot be registered.
Name
Enter the name to display on the scanner.
FTP server
Enter the IP address or host name of the FTP server.
Folder path
To specify a subfolder on the FTP server, enter the path to 
the subfolder.
Hint
If you are unsure of the subfolder’s path, use the following 
procedure to specify the subfolder:
1. After entering the [FTP server], [User name], and [Password], 
click [Browse] and log in to the FTP server.
2. In the folder that appears, specify any subfolder and click 
[OK].
User name/Password
Enter the user name and password required to log in to the 
FTP server.
IMPORTANT
Make sure to enter the user name and password of an account 
with the authority to write data to the FTP server.
Port number
Enter the port number. The standard port number is 21.
Save Password
Saves the entered password. 
						

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Chapter 6   Web Menu (Administrator Mode)
Passive Mode
Uses passive mode to send transmissions to the FTP 
server.
IMPORTANT
Use passive mode when normal communication with the FTP 
server cannot be established. However, be aware that 
communication may not be possible if the network is not 
functioning properly.
[OK] button
Registers a new FTP server with the specified parameters.
Address type: Shared folder
This option registers a folder shared publicly on the 
network.
Name
Enter the name to display on the scanner.
Computer Name (Host Name)
Enter the name of the computer containing the publicly 
shared folder. When the ScanFront Service is running, you 
can enter the IP address instead of a host name.
Folder path
Enter the path to the subfolder that you want to register as 
the name of the shared folder.
[Browse] button
Shows a list of computers connected to the network for 
you to specify a shared folder. 
Hint
You can display the shared folders using the following 
procedure.
1. After entering the computer name, user name, password, 
and domain/workgroup, click [Browse]. Access the computer 
containing the publicly shared folder. 
2. Specify any subfolder from the displayed computer and click 
[OK].
IMPORTANT
 If you click [Browse] without entering the user account 
information, only computers and workgroups within the same 
network address will display.
 When displaying workgroups that are not part of a domain, 
you cannot display computers or workgroups with different 
network addresses.
 Not all workgroups and computers in the network can be 
displayed immediately after the ScanFront is started. If some 
workgroups and computers are not displayed, wait a few 
minutes and then press [Browse]. 
 A new folder cannot be created in a specified folder via the 
Web Menu. If you want to create a new folder, use the 
computer set as the FTP server or the address editing 
functions of the ScanFront to create a folder beforehand. 
User name/Password
Enter the user name and password of an account with the 
authority to write data to the shared folder.
Domain/Workgroup
If the computer containing the shared folder is part of a 
domain, enter the domain name.
IMPORTANT
 If the computer containing the publicly shared folder is part of 
a domain, enter the user name and password registered with 
the domain, and the domain name.
 If the computer containing the publicly shared folder is not part 
of a domain, there is no need to enter a [Domain/Workgroup]. 
						

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Chapter 6   Web Menu (Administrator Mode)
Save Password
Select this check box to save the password to the address.
IMPORTANT
If you do not save the password, password entry will be required 
each time you send.
[OK] button
Registers a new shared folder with the specified 
parameters.
Address type: Fax
This option registers a fax destination.
Fax number
Enter the fax number of the destination.
[OK] button
Registers a new fax destination with the specified 
parameters.
Address type: Group
This option registers several registered addresses together 
as a group.
Hint
Different types of address, such as e-mail addresses and 
shared folders, can be registered as a group, and up to 99 
addresses can be registered to 1 group. 
Name
Enter the name to display on the scanner.
Add from Address Book
Allows you to select an address from an address book, add 
it to the group, and display it in the list.
[OK] button
Registers a new group with the specified parameters. 
						

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Chapter 6   Web Menu (Administrator Mode)
❏Copying Addresses
You can copy an address and register it as a new address.
Hint
 Use this function when you want to copy an address from the 
Shared Address Book and register it as a different address 
after changing some of the settings.
 By copying addresses from User Administration, you can copy 
addresses between the Shared Address Book and the My 
Address Book.
1.Add a checkmark to the check box of the address you 
want to copy and then click [Copy]. 
2.Click [OK] to copy the address.
Hint
A duplicate address with the same name as the copy source is 
created. 
3.Change the name and settings of the copied address, 
and register it as a new address.
❏Exporting and Importing Address Books
You can back up your address books as files in CSV 
format, and import the backed up address book data to 
another ScanFront unit.
Hint
If you have multiple ScanFront units, you can use the same 
address books on all of them by importing the address book 
settings file registered on one ScanFront unit to the other units.
Exporting from the Scanner
You can save the address book data to a specified folder.
1.Click [Export from ScanFront].