Canon scanner imageFORMULA ScanFront 300 User Manual

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Chapter 6   Web Menu (Administrator Mode)
2.Click [Save], specify a save location, and save the 
address book data.
Hint
 You can open the saved CSV file with software that supports 
CSV files such as spread sheet software in order to check the 
structure of the file. 
 You can match the structure of a CSV file created in another 
mailer to that of a CSV file saved on the ScanFront, and then 
import the address book of the other mailer and use it on the 
ScanFront. 
Importing to the Scanner
You can import previously exported address book data to 
the scanner.
1.Click [Import to ScanFront].
2.Click [Browse] and specify a previously exported 
address book settings file.
3.Select a processing method for importing the 
address book settings file.
Replaces the whole data: Deletes the currently 
registered address book and overwrites it with the 
imported address book data.
Appends data: Adds the imported address book data to 
the currently registered address book.
4.Click [Execute].
Confirm the message that appears, and click [OK] to 
import the data.
Hint
When importing is completed, the following message appears. 
Click [OK] to return to Address Book Settings and confirm the 
imported address data.
  
						

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Chapter 6   Web Menu (Administrator Mode)
5.Job Button Settings
From the Job Button Settings screen, you can register the Shared Job Button, which is available to all users.
aJob Button Type
You can only select Shared Job Button here. You can 
manage the My Job Button, provided for each user, from 
the User Administration menu.
bExport from ScanFront
Exports the job button data as a file in DAT format. (See 
“Exporting and Importing Job Buttons” on p. 6-27.)
cImport to ScanFront
Imports a previously exported job button data file. (See 
“Exporting and Importing Job Buttons” on p. 6-27.)
d[New Job Button] button
Registers a new job button. (See “Registering New Job 
Buttons” on p. 6-21.)
e[Select All] button
Selects all of the displayed job buttons.f[Except All] button
Deselects all of the displayed job buttons.
g[Copy] button
Copies the selected job button. Only enabled when a job 
button is selected. (See “Copying Job Buttons” on 
p. 6-26.)
h[Delete] button
Deletes the selected job button. Only enabled when a job 
button is selected.
iJob Button List
Displays the registered job buttons.
Check box: Select this check box to select a job button.
Edit: Click to edit a job button.
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Chapter 6   Web Menu (Administrator Mode)
❏Registering New Job Buttons
Click [New Job Button] to register a new job button.
Job Button Settings 
Name of Job Button
Enter the job button name to display on the touch panel.
Hint
 Job buttons are sorted and displayed by job button name. If 
you want to set to display job buttons in a particular order, 
insert sequential letters or numbers before the name when 
registering each job button. Ex.) 01_xxxx
 If you enter a job button name that is two lines long, the job 
button display will be two lines long.
Color of Job Button
Specify a color for the job button.
When you select this Job Button
 Display Scan Setting Screen
Displays the Scan Setting screen when the job button is 
pressed.
 Skip Scan Setting Screen
Starts scanning without displaying the Scan Setting 
screen when the job button is pressed.
IMPORTANT
If you select [Skip Scan Setting Screen], scanning starts as 
soon as the job button is pressed, whether a document is 
inserted or not.
Address 
Click [Add from Address Book], open the Address page, 
and select the address to send to.
IMPORTANT
 You can register up to 100 addresses to a job button. 
 For the number mentioned above, the count for a group is the 
number of addresses registered to the group (maximum of 99 
addresses) plus the group name, so a group with 99 
addresses registered to it is counted as having 100 
addresses.
Scan Settings/Detailed settings
For details on Scan Settings/Detailed settings, see “Scan 
Settings Overview” on p. 6-22.
E-mail settings 
Subject
Enter a subject for the e-mail message.
Message
Enter the text of the e-mail message.
Delivery Options  
						

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Action when the same named file exists
Select the action to take when a file of the same name 
exists at the destination.
 Display a message
Displays a message confirming that the file will be 
overwritten.
 Abort sending
Cancels sending.
 Overwrite the file
Overwrites the identically named file without displaying 
a confirmation message.
Send the files immediately after scanning

Starts sending when scanning completes. 

Starts sending after you confirm the scanned image when 
scanning completes. 
Confirm addresses before sending

Displays the Address Confirmation screen, and then 
starts sending after you confirm the address. 

Sends the image without confirming the address.
Screen after sending
Select the screen to display after an image is sent.
 Initial Screen
Returns to the startup screen set for [Screen after Login] 
in the User Settings.
 Logout
Logs out after the images are sent.
 Select screen after sending
Displays a message dialog for selecting from the above 
actions after the images are sent.
Index Settings
Specify whether to attach metadata (index files) to scanned 
images.
 
❏Scan Settings Overview
The scan settings include basic and detailed settings for 
scanning parameters and individual settings by file format.
Scan Settings 
Page Size
Select the size of the document to scan from the list.
Hint
 The [Auto size] option automatically detects the size of the 
scanned document during scanning.
 When scanning a long document, select [Auto size (Long)]
IMPORTANT
A resolution of [300 dpi] or more cannot be set when [Auto size 
(Long)] is selected. 
						

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Mode
Select the scanning mode (Black and White, Error 
Diffusion, Text enhance, Gray, Color, Auto Color 
Detection).
When [Auto Color Detection] is selected, the scanner 
automatically detects whether the document is color or 
black and white. When this option is selected, you can also 
configure the following settings.
 
 Mode in case of binary
Specify the scanning mode to use when a black and white 
document is detected.
 Threshold intensity to judge the document as color
Adjust the sensitivity to colors in a document.
 Aresize to judge the document as color
Specify the ratio of colored regions in a document.
IMPORTANT
 The [Auto Color Detection] function cannot be used 
simultaneously with the color drop-out or prescan function.
 Depending on the selected mode, the file formats available for 
saving may be limited. A warning message appears when an 
unavailable combination is selected. When [Text enhance] is selected, [Bleed-through reduction] 
cannot be selected.
Resolution (dpi)
Select the scanning resolution (100, 150, 200, 300, 400, or 
600 dpi).
Scanning Side
Select the method for scanning the document (Simplex, 
Duplex, Skip blank page, Folio).
Hint
 The Skip Blank Page option scans both sides of a document 
and skips saving any image it determines to be a blank page.
 You can adjust the sensitivity of the Skip Blank Page option 
under [Contents detection sensitivity].
 The initial value for the Skip Blank Page option is set to “90.” 
As you lower the value from the default setting, pages of the 
document with text become more likely to be skipped as well. 
As you raise the value from the default setting, pages of the 
document that are blank become less likely to be skipped.
IMPORTANT
 The scanning speed may be reduced when [Skip Blank Page] 
is selected. 
 A resolution of [400 dpi] or more cannot be set when [Folio] is 
selected. In addition, [Double feed detection by Ultrasonic] 
cannot be selected.
Prescan
Enables you to preview an image of the first page of the 
document before scanning the entire document.
Hint
 Scanning pauses after the first page of the document is 
scanned, and the image of the first page is displayed.
 Use the displayed image to confirm and adjust the brightness 
and contrast. Press [Continue] to confirm the adjusted 
brightness and contrast for the first image and continue 
scanning. 
File name
Specify a name for the image file to be sent.
TIFF JPEG PDF
Black and WhiteYe sNoYe s
Error Diffusion Yes No Yes
Text enhanceYe sNoYe s
Gray No Yes Yes
ColorNoYe sYe s
Auto Color Detection No No Yes 
						

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Add Date to File name
The scanner adds 17 digits that indicate the date and time 
to the file name of the image to be sent. 
Ex.) May 14, 2013, 3:40:30 p.m.
yyyymmdd: File name + 20130514154030123
mmddyyyy: File name + 05142013154030123
ddmmyyyy: File name + 14052013154030123
*The last three digits indicate the number of milliseconds. 
You can select [Custom] to configure additional file name 
settings. The additional settings are identical to those in 
“Custom File Name Settings” on p. 6-8.
When you select this Job Button
Specify whether the file name entry screen appears when 
you start scanning using the job button.
File format
Select a file format for the image file, and configure the 
corresponding settings.
TIFF: Multi page settings 
Select [Single page (Front/back separate file)] to save each 
side of each page as a separate image file, [Single page 
(Front/back same file)] to save each page as a separate 
image file, or [Multi page] to save one image file 
containing multiple pages when scanning multiple pages.
JPEG: Compression 
Select a compression ratio for images saved in JPEG 
format.
PDF:
Configure the settings for compression ratio, multi page, 
OCR (optical character recognition), and security.
 
Compression Method
Specify a compression level by selecting [Standard] or 
[High Compression] as the compression method.
OCR (Optical Character Recognition)
When OCR is set to [ON], the scanner performs character 
recognition on textual portions of the document, and 
embeds the detected characters as editable text 
information in the PDF file.
Hint
When you set OCR to [ON], make sure to select the OCR 
language that matches the document text.
Encryption
Apply security to the PDF file.
IMPORTANT
Using the High (128-bit RC4) level setting is recommended. The 
Low (40-bit RC4) level setting provides less security.
Protect Document
The ability to view the document is protected by a 
password. 
						

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IMPORTANT
Take care not to forget the password once it is set. If you forget 
the password, the document can no longer be opened. 
Protect Permission
Permissions for printing and editing the PDF file are 
protected by a password.
Printing allowed
Enables the PDF file to be printed from a printer.
Changes allowed
Enables editing of the PDF file, such as adding or deleting 
pages.
Enable copying of text, images, and 
accessibility
Enables text information embedded by OCR to be copied 
and the PDF file to be read aloud by text-to-speech 
software.
IMPORTANT
 Protecting PDF file permissions is recommended when the 
permissions have been restricted.
 You can change the permissions and cancel password 
protection for a password protected PDF file in an application 
capable of editing PDF files such as Adobe Acrobat. 
Detailed settings 
IMPORTANT
The [Double feed detection by Ultrasonic] setting only appears 
when using the ScanFront 300P/330.
Brightness (Front)
Adjusts the brightness of the image to be scanned.
Brightness (Back)
Enabled for duplex scanning. Use this option when the 
front and back sides of a document are shaded differently. 
To change the brightness settings for the front and back 
sides, clear the [Same as front] check box.
Contrast (Front)
Adjusts the contrast of the image to be scanned.
Contrast (Back)
Enabled for duplex scanning. Use this option when the 
front and back sides of a document are shaded differently. 
To change the contrast settings for the front and back sides, 
clear the [Same as front] check box.
Double feed detection by Ultrasonic (Only 
available with the ScanFront 300P/330)
The scanner uses an ultrasonic sensor to detect when two 
or more documents are fed together, and stops feeding 
when a double feed is detected.
IMPORTANT
 This method is effective when documents overlap by 1.97 
(50 mm) or more. It does not function if only a slight portion of 
the document is overlapping.
 When [Scanning Side] is set to [Folio], [Double feed detection 
by Ultrasonic] cannot be selected.
Double feed detection by length
The scanner detects by document length when two or more 
documents are fed together, and stops feeding when a 
double feed is detected. 
						

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IMPORTANT
 Using the length of the first document page as a reference, the 
scanner detects a double feed when a subsequent page is 
longer or shorter than the reference page by 1.38 (35 mm) or 
more.
 Set [Double feed detection by length] to [OFF] when scanning 
a document that contains pages of different lengths.
Document orientation
Rotates the scanned image to the specified angle.
Hint
When [Auto] is selected, the scanner detects text orientation 
within the document and rotates the image so that the 
orientation of the text is correct.
IMPORTANT
The scanning speed may be reduced when [Auto] is selected.
Deskew
Detects when a document has been fed askew from the 
scanned image, and then straightens the image.
 Prefer Quality
Image processing is performed to minimize the loss of 
quality of an image that has deteriorated as result of 
deskewing. 
 Prefer Speed
The image deteriorates slightly as a result of deskewing. 
IMPORTANT
If you select [Prefer Quality], the scanning speed is reduced. If 
you are scanning a large number of pages, select [Prefer 
Speed] to prevent a decrease in scanning speed.
Bleed-through reduction
Eliminates bleed-through images, in which images on the 
reverse side of a scanned document appear on the scanned 
page, such as when scanning thin documents with text or 
images on both sides.
IMPORTANT
The bleed-through reduction setting is disabled when the 
scanning mode is set to [Text enhance].
Hint
When using bleed-through reduction, adjust the bleed-through 
reduction level to match the type of document.
Color drop-out
The color drop-out function has a “drop-out” effect that 
leaves out a specified color (red, blue, or green) while 
scanning, and a “color enhancement” effect that 
emphasizes a specified color.
IMPORTANT
The color drop-out setting is disabled when the scanning mode 
is set to [Color].
Hint
The OCR recognition rate is sometimes improved by deleting 
colored ruled lines and other objects with the color drop-out 
function. 
❏Copying Job Buttons
You can copy the settings of a job button and register it as 
a new job button.
Hint
 Use this function when you want to copy a Shared Job Button 
and register it as a different job button after changing some of 
the settings.
 By copying job buttons from User Administration, you can 
copy job buttons between the Shared Job Button and the My 
Job Button.
1.Select the job button you want to copy, and click the 
[Copy] button.
  
						

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2.Click [OK] to copy the job button.
 
Hint
A duplicate job button with the same name as the copy source 
is created. 
 
3.Change the name and settings of the copied job 
button, and register it as a new job button.
❏Editing Jobs
You can edit the settings of a registered job by clicking 
[Edit] in the job button list. The settings that can be edited 
are identical to those in “Registering New Job Buttons” on 
p. 6-21.
❏Exporting and Importing Job Buttons
You can back up your job button data as a settings file in 
DAT format, and import the backed up job button settings 
file to another ScanFront unit.
Hint
If you have multiple ScanFront units, you can use the same job 
buttons on all of them by importing the job button settings file 
registered on one ScanFront unit to the other units.
Exporting from the Scanner
You can save the job button settings file to a specified 
folder.
1.Click [Export from ScanFront].
 
2.Click [Save], specify a save location, and save the job 
button settings file.
Importing to the Scanner
You can import a previously exported job button settings 
file to the scanner.
1.Click [Import to ScanFront].
 
2.Specify a previously exported job button settings file.
3.Select a processing method for importing the job 
button settings file.
Replaces the whole data: Deletes all currently 
registered job buttons and overwrites them with the 
imported job buttons.
Appends data: Adds the imported job button to the 
currently registered job button. 
						

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4.Click [Execute].
Confirm the message that appears, and click [OK] to 
import the data.
 
Hint
When importing is completed, the following message appears. 
Click [OK] to return to Job Button Settings and confirm the 
imported job button.