Canon scanner imageFORMULA ScanFront 300 User Manual

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Chapter 8   Web Menu (User Mode)
[OK] button
Updates the user information with the changed settings. 
						

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Chapter 8   Web Menu (User Mode)
4.Address Book Settings
From the Address Book Settings screen, you can register entries in the Shared Address Book, which is available to all users, and 
the My Address Book, which is provided for each user.
aType of Address Book
Selects the address book (Shared Address Book or My 
Address Book) to edit.
The LDAP Address Book is also selectable if the address 
book server settings are enabled and permission to use the 
LDAP address book has been granted to the user. The 
address type is set to [E-mail] when the LDAP Address 
Book is selected.
bExport from ScanFront
Exports the address book data as a file in CSV format. (See 
“Exporting and Importing Address Books” on p. 8-14.)
cImport to ScanFront
Imports a previously exported address book data file. (See 
“Exporting and Importing Address Books” on p. 8-14.)
dAddress type
Selects the type of addresses (E-mail, FTP Server, Shared 
folder, Group, or All) to display.
e[New Address] button
Registers a new address book entry.(See “Registering New 
Addresses” on p. 8-11.)f[Select All] button
Selects all of the displayed addresses.
g[Except All] button
Deselects all of the displayed addresses.
h[Copy] button
Copies the selected address. Only enabled when an 
address is selected. (See “Copying Addresses” on p. 8-14.)
i[Delete] button
Deletes the selected address. Only enabled when an 
address is selected.
jAddress List
Displays the registered addresses.
Check box: Select this check box to select an address.
Address type (icon) 
: FTP
: Shared folder
: E-mail
: Fax
: Group
Edit: Click to edit an address.
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Chapter 8   Web Menu (User Mode)
IMPORTANT
If the ScanFront administrator has restricted editing of the address books, the following Address Book settings apply. For details, consult the 
ScanFront administrator.
 If editing is restricted for only one address book (either the My Address Book or the Shared Address Book), users can only copy addresses 
from the restricted address book and paste them into the unrestricted address book.
 If editing is restricted for both the My Address Book and the Shared Address Book, users can only view detailed address information. 
						

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Chapter 8   Web Menu (User Mode)
❏Registering New Addresses
Select the type of address book (Shared Address Book or 
My Address Book), and click [New Address] to register a 
new address.
Hint
 The number of addresses that can be registered to the Shared 
Address Book (My Address Book) is up to 1000 in combination 
with the total number of addresses included in the Shared Job 
Button (My Job Button). 
 For the number mentioned above, the count for a group is the 
number of addresses registered to the group (maximum of 99 
addresses) plus the group name, so a group with 99 
addresses registered to it is counted as having 100 
addresses.
 The available settings vary, depending on the type of address 
(E-mail, FTP Server, Shared folder, Fax, or Group).
Address type: E-mail
This option registers an e-mail address.
Name
Enter the name to display on the scanner.
E-mail Address
Enter the destination e-mail address.
[OK] button
Registers a new e-mail address with the specified 
parameters.
Address type: FTP Server
This option registers a network FTP server.
IMPORTANT
FTP servers that require firewall settings cannot be registered.
Name
Enter the name to display on the scanner.
FTP server
Enter the IP address or host name of the FTP server.
Folder path
To specify a subfolder on the FTP server, enter the path to 
the subfolder.
Hint
If you are unsure of the subfolder’s path, use the following 
procedure to specify the subfolder:
1. After entering the [FTP server], [User name], and [Password], 
click [Browse] and log in to the FTP server.
2. In the folder that appears, specify any subfolder and click 
[OK].
User name/Password
Enter the user name and password required to log in to the 
FTP server.
IMPORTANT
Make sure to enter the user name and password of an account 
with the authority to write data to the FTP server.
Port number
Enter the port number. The standard port number is 21. 
						

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Chapter 8   Web Menu (User Mode)
Save Password
Saves the entered password.
Passive Mode
Uses passive mode to send transmissions to the FTP 
server.
IMPORTANT
Use passive mode when normal communication with the FTP 
server cannot be established. However, be aware that 
communication may not be possible if the network is not 
functioning properly.
[OK] button
Registers a new FTP server with the specified parameters.
Address type: Shared folder
This option registers a folder shared publicly on the 
network.
Name
Enter the name to display on the scanner.
Computer Name (Host Name)
Enter the name of the computer containing the publicly 
shared folder. When the ScanFront Service is running, you 
can enter the IP address instead of a host name.
Folder path
Enter the path to the subfolder that you want to register as 
the name of the shared folder.
[Browse] button
Shows a list of computers connected to the network for 
you to specify a shared folder. 
Hint
You can display the shared folders using the following 
procedure.
1. After entering the computer name, user name, password, 
and domain/workgroup, click [Browse]. Access the computer 
containing the publicly shared folder. 
2. Specify any subfolder from the displayed computer and click 
[OK].
IMPORTANT
 If you click [Browse] without entering the user account 
information, only computers and workgroups within the same 
network address will display.
 When displaying workgroups that are not part of a domain, 
you cannot display computers or workgroups with different 
network addresses.
 Not all workgroups and computers in the network can be 
displayed immediately after the ScanFront is started. If some 
workgroups and computers are not displayed, wait a few 
minutes and then press [Browse]. 
 A new folder cannot be created in a specified folder via the 
Web Menu. If you want to create a new folder, use the 
computer set as the FTP server or the address editing 
functions of the ScanFront to create a folder beforehand. 
User name/Password
Enter the user name and password of an account with the 
authority to write data to the shared folder.
Domain/Workgroup
If the computer containing the shared folder is part of a 
domain, enter the domain name.
IMPORTANT
 If the computer containing the publicly shared folder is part of 
a domain, enter the user name and password registered with 
the domain, and the domain name.
 If the computer containing the publicly shared folder is not part 
of a domain, there is no need to enter a [Domain/Workgroup]. 
						

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Chapter 8   Web Menu (User Mode)
Save Password
Select this check box to save the password to the address.
IMPORTANT
If you do not save the password, password entry will be required 
each time you send.
[OK] button
Registers a new shared folder with the specified 
parameters.
Address type: Fax
This option registers a fax destination.
Fax number
Enter the fax number of the destination.
[OK] button
Registers a new fax destination with the specified 
parameters.
Address type: Group
This option registers several registered addresses together 
as a group.
Hint
Different types of address, such as e-mail addresses and 
shared folders, can be registered as a group, and up to 99 
addresses can be registered to 1 group. 
Name
Enter the name to display on the scanner.
Add from Address Book
Allows you to select an address from an address book, add 
it to the group, and display it in the list.
[OK] button
Registers a new group with the specified parameters. 
						

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Chapter 8   Web Menu (User Mode)
❏Copying Addresses
You can copy an address and register it as a new address. 
You can also copy an address from one address book to 
another.
As an example, this section describes how to copy from the 
Shared Address Book to the My Address Book.
Hint
Use this function when you want to copy an address between 
the Shared Address Book and My Address Book or copy an 
address and register it as a different address in the same 
address book after changing some of the settings.
1.Select Shared Address Book for the [Type of Address 
Book].
2.Add a checkmark to the check box of the address you 
want to copy and then click [Copy]. 
3.Select My Address Book for the copy destination, and 
click [OK].
4.Confirm the copied address.
❏Exporting and Importing Address Books
You can back up your address books as files in CSV 
format, and import the backed up address book data to 
another ScanFront unit.
Hint
If you have multiple ScanFront units, you can use the same 
address books on all of them by importing the address book 
settings file registered on one ScanFront unit to the other units.
Exporting from the Scanner
You can save the address book data to a specified folder.
1.Click [Export from ScanFront].
2.Click [Save], specify a save location, and save the 
address book data.
Hint
 You can open the saved CSV file with software that supports 
CSV files such as spread sheet software in order to check the 
structure of the file. 
 You can match the structure of a CSV file created in another 
mailer to that of a CSV file saved on the ScanFront, and then 
import the address book of the other mailer and use it on the 
ScanFront.  
						

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Chapter 8   Web Menu (User Mode)
Importing to the Scanner
You can import previously exported address book data to 
the scanner.
1.Click [Import to ScanFront].
2.Click [Browse] and specify a previously exported 
address book settings file.
3.Select a processing method for importing the 
address book settings file.
Replaces the whole data: Deletes all currently 
registered address book entries and overwrites them with 
the imported address book data.
Appends data: Adds the imported address book data to 
the currently registered address book.
4.Click [Execute].
Confirm the message that appears, and click [OK] to 
import the data.
Hint
When importing is completed, the following message appears. 
Click [OK] to return to Address Book Settings and confirm the 
imported address data. 
						

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Chapter 8   Web Menu (User Mode)
5.Job Button Settings
From the Job Button Settings screen, you can register the Shared Job Button, which is available to all users, and the My Job Button, 
which is provided for each user.
aJob Button Type
Select the job button (Shared Job Button or My Job 
Button) that you want to edit.
bExport from ScanFront
Exports the job button data as a file in DAT format. (See 
“Exporting and Importing Job Buttons” on p. 8-24.)
cImport to ScanFront
Imports a previously exported job button data file. (See 
“Exporting and Importing Job Buttons” on p. 8-24.)
d[New Job Button] button
Registers a new job button. (See “Registering New Job 
Buttons” on p. 8-18.)
e[Select All] button
Selects all of the displayed job buttons.f[Except All] button
Deselects all of the displayed job buttons.
g[Copy] button
Copies the selected job button. Only enabled when a job 
button is selected. (See “Copying Job Buttons” on 
p. 8-23.)
h[Delete] button
Deletes the selected job button. Only enabled when a job 
button is selected.
iJob Button List
Displays the registered job buttons.
Check box: Select this check box to select a job button.
Edit: Click to edit a job button.
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Chapter 8   Web Menu (User Mode)
IMPORTANT
If the ScanFront administrator has restricted editing of the job buttons, the following Job Button settings apply. For details, consult the ScanFront 
administrator.
 If editing is restricted for only one set of job buttons (either the My Job Button or the Shared Job Button), users can copy job buttons from the 
restricted set of job buttons and paste them into the unrestricted set.
 If editing is restricted for both the My Job Button and the Shared Job Button, users can only view detailed job button information.