HP 8610 E Owners Manual

							NOTE:If you are using the scanner glass, ensure that the automatic d ocument feeder is
empty. Otherwise, the printer  will sense the document in the AD F instead of the paper on the
scanner glass.
2. From the printer control  panel display, touch Fax.
3. Touch  Black or Color.
● If the printer detects
 an original loaded in the automatic document feeder, you hear a dial
tone.
● If the original is loaded on the scanner glass, select 
Fax from scanner glass.
4. When you hear the dial tone, enter the numbe r by using the keypad on the printer control panel.
5. Follow any prompts that might occur.
TIP: If you are using a ca lling card to send a fax and you have your  calling card PIN stored as
a speed dial, when prompt ed to enter your PIN, touch 
 (Speed dial) to select the speed dial
entry where you have y our PIN stored. For more information about creating speed-dial entries,
see 
Set up speed-dial entries on page 74.
Your fax is sent when the re ceiving fax machine answers.
Send a fax from memory
You can scan a black-and-white fa x into memory and then send the fax from memory.  This feature is
useful if the fax number you are trying to reach is busy or tem porarily unavailable. The printer scans
the originals into memory and sends them once it is able to con nect to the receiving fax machine.
After the printer scans the pages  into memory, you can immediately remove the originals from the
document feeder tray or scanner glass.
NOTE: You can only send a black-and-white fax from memory.
To send a fax from memory
1.Load your original prin t-side down in the ADF.
For additional information, see 
Load an original in the document feeder on page 28.
2. From the printer control  panel display, touch Fax.
3. Enter the fax number by using the keypad, touch 
 (Speed dial) to select  a speed dial, or touch
 (Call history) to select a previ ously dialed or received numbe r.
For more information about creating speed-dial entries, see 
Set up speed-dial entries
on page 74.
4. Touch  Black or Color.
The printer scans the originals i nto memory and sends the fax w hen the receiving fax machine is
available.
Send a fax to multiple recipients
You can send a fax to multiple recipients at once by grouping i ndividual speed dial entries into group
speed dial entries.
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							To send a fax to multiple recipients using group speed dial1.Load your original print-side d own in the left-rear corner of the scanner glass or in the ADF.
For additional information, see 
Load an original on the scanner glass on page 27 or Load an
original in the document feeder on page 28.
NOTE: If you are using the scanner glass, ensure that the automatic d ocument feeder is
empty. Otherwise, the printer  will sense the document in the AD F instead of the paper on the
scanner glass.
2. From the printer control  panel display, touch Fax and touch then  (Speed dial).
3. Touch 
 (Setup ).
4. Touch  Group Speed Dial  and follow the on-screen instru ction to create a recipient group.
5. Touch the recipient group from the  Select Speed Dial screen.
6. Touch  Start Fax.
If the printer detects an original loaded in the automatic docu ment feeder, it sends the document
to each number in the  group speed dial entry.
NOTE:You can only use group speed dial  entries to send faxes in black and white, because of
memory limitations. The printer scans the fax into memory then  dials the first number. When
a connection is made, it sends t he fax and dials the next numbe r. If a number is busy or not
answering, the printer follows the settings for  Busy Redial and No Answer Redial . If a connection
cannot be made, the next number is dialed and an error report i s generated.
For more information about change the redial options, see 
Set the redial options on page 79.
Send a fax in Error Correction Mode
Error Correction Mode (ECM) prevents loss of data due  to poor phone lines by detecting errors that
occur during transmission and aut omatically requesting retransmission of the erroneous portion.
Phone charges are unaffected, or might even be reduced, on good  phone lines. On poor phone lines,
ECM increases sending time and phone charges, but sends the dat a much more reliably. The default
setting is  On. Turn ECM off only if it incre ases phone charges substantially , and if you can accept
poorer quality in exchan ge for reduced charges.
Before turning the ECM setting  off, consider the following. If you turn ECM off:
● The quality and transmission spe
ed of faxes you send and receive are affected.
● The 
Fax Speed  is automatically set to  Medium.
● You can no longer send or
 receive faxes in color.
To change the ECM setting from the control panel 1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup .
3. Touch  Advanced Fax Setup .
4. Touch  Error Correction Mode  to turn on or off.
5. Select  On or Off .
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							Receive a fax
You can receive faxes automatically or manually. If you turn off the Auto Answer option, you must
receive faxes manually. If you turn on the  Auto Answer option (the default s etting), the printer
automatically answers incoming  calls and receives faxes after the number of rings that are specified
by the  Rings to Answer  setting. (The default  Rings to Answer setting is five rings.)
If you receive a Legal-size or larger fax and the printer is no t currently set to use Legal-size paper, the
printer reduces the fax so that it fits on the paper that is lo aded. If you have disabled the Automatic
Reduction  feature, the printer prin ts the fax on two pages.
NOTE:If you are copying a document w hen a fax arrives, the fax is stored in the printer memory
until the copying finishes. This can reduce the number of fax p ages stored in memory.
●Receive a fax manually
●
Set up backup fax
●
Reprint received faxes from memory
●
Forward faxes to another number
●
Set the paper size  for received faxes
●
Set automatic reduction for incoming faxes
●
Block unwanted fax numbers
●
Receive faxes usin g HP Digital Fax
Receive a fax manually
When you are on the phone, the pe rson you are speaking with can send you a fax while you are still
connected. This is referred to as manual faxing. Use the instru ctions in this section to receive
a manual fax.
NOTE: You can pick up the handset to  talk or listen for fax tones.
You can receive faxes manually from a phone that is:
●Directly connected to the 
printer (on the 2-EXT port)
● On the same phone line, but not d
irectly connected to the printer
To receive a fax manually 1.Make sure the printer is turned  on and you have paper loaded in  the main tray.
2. Remove any originals from  the document feeder tray.
3. Set the  Rings to Answer  setting to a high number to allo w you to answer the incoming c all before
the printer answers. Or, turn off the Auto Answer  setting so that the printer does not
automatically answe r incoming calls.
4. If you are currently on the phon e with the sender, instruct the sender to press Start on their fax
machine.
5. When you hear fax tones  from a sending fax machine, do the foll owing:
a. From the printer control panel display, touch  Fax, and then select  Black or Color .
b. After the printer begins to receive the fax, you can hang up th e phone or remain on the line.
The phone line is  silent during fax transmission.
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							Set up backup fax
Depending on your preference and security requirements, you can set up the printer to store all the
faxes it receives, only the faxe s it receives while the printer is in an error condition, or none of the
faxes it receives.
To set backup fax from the printer control panel 1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup .
3. Touch  Advanced Fax Setup .
4. Touch  Backup Fax Reception .
5. Touch the required setting.
On The default setting. When Backup fax is On , the printer stores all received faxes in
memory. This enables you to reprint up to 30 of the most recent ly printed faxes if they are
still saved in memory.
NOTE: When printer memory is low, it o verwrites the oldest, printed faxes as it receives
new faxes. If the memory becomes full of unprinted faxes, the printer stops answering
incoming fax calls.
NOTE: If you receive a fax that is too large, such as a very detailed  color photo, it might
not be stored in memory due to memory limitations.
On Error Only Causes the printer to store faxes in memory only if an error co ndition exists that prevents
the printer from printing the faxes (for example, if the printe r runs out of paper). The printer
continues to store incoming faxes as long as there is memory av ailable. (If the memory
becomes full, the printer stops an swering incoming fax calls.) When the error condition is
resolved, the faxes stored in memory print automatically, and t hen they are deleted from
memory.
Off Faxes are never stored in memory. For example, you might want to turn off  Backup fax for
security purposes. If an error c ondition occurs that prevents the printer from printing (for
example, the printer runs out of paper), the printer stops answering incoming fax calls.
Reprint received faxes from memory
The received faxes, which are not printed out, are stored in me mory.
NOTE:After the memory becom es full, the printer cannot receive the n ew fax until you print or
delete the faxes from memory. You might also want to delete the  faxes in memory for security or
privacy purposes.
Depending on the sizes of the fax es in memory, you can reprint up to eight of the most recently
printed faxes, if they  are still in memory. For example, you might need to reprint your faxes if you lost
the copy of your last printout.
To reprint faxes in memory fro m the printer control panel
1. Make sure you have paper loaded in the main tray. For more info rmation, see 
Load paper
on page 23.
2. From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
3. Touch  Fax Setup .
4. Touch  Fax Tools .
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							5.Touch  Reprint Faxes in Memory .
The faxes are printed in the reverse order from which they were  received with the most recently
received fax print ed first, and so on.
6. If you want to stop reprinting  the faxes in memory, touch 
 (Cancel).
Forward faxes to another number
You can set up the printer to forward your faxes to another fax  number. If fax forwarding function is
enbabled, your printer can receive and forward t he black-and-white faxes only. A received color fax is
forwarded in black and white.
HP recommends that you verify the  number you are forwarding to is a working fax line. Send a test
fax to make sure the fax machine is able to receive your forwar ded faxes.
To forward faxes from the printer control panel 1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup .
3. Touch  Advanced Fax Setup .
4. Touch  Fax Forwarding .
5. Touch  On (Print and Forward)  to print and forward the fax, or select On (Forward) to forward the
fax.
NOTE: If the printer is not able to forward the fax to the designated  fax machine (for example, if
it is not turned on), the printe r prints the fax. If you set up the printer to print error reports for
received faxes, it also  prints an error report.
6.At the prompt, enter th e number of the fax machine intended to receive the forwarded faxes, and
then touch Done. Enter the required information for each of the following prom pts: start date,
start time, end date, and end time.
7. Fax forwarding is a ctivated. Touch OK to confirm.
If the printer loses  power when fax forwardi ng is set up, it saves the fax forwarding setting and
phone number. When the power is r estored to the printer, the fax forwarding setting is still On.
NOTE: You can cancel fax for warding by selecting Off from the  Fax Forwarding  menu.
Set the paper size for received faxes
You can select the paper size fo r received faxes. The paper size you select should match what is
loaded in your main tray. Faxes c an be printed on Letter, A4, or Legal paper only.
NOTE:If an incorrect paper size is load ed in the main tray when you receive a fax, the fax does not
print and an error message appears on the display. Load Letter,  A4, or Legal paper, and then touch
OK  to print the fax.
To set the paper size for received faxes from the printer contr ol panel
1. From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup .
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							3.Touch  Basic Fax Setup .
4. Touch  Fax Paper Size , and then touch an option.
Set automatic reduction for incoming faxes
The Automatic Reduction  setting determines what the printer does if it receives a fax  that is too large
for the default paper size. This setting is turned on by defaul t, so the image of the incoming fax is
reduced to fit on one page, if possible. If this feature is tur ned off, information that does not fit on the
first page is printed on a second page.  Automatic Reduction is useful when you receive a Legal-size
fax and Letter-size paper is  loaded in the main tray.
To set automatic reduction from the printer control panel 1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup .
3. Touch  Advanced Fax Setup .
4. Touch  Automatic Reduction  to turn on or off.
Block unwanted fax numbers
If you subscribe to a caller ID s ervice through your phone prov ider, you can block specific fax
numbers so the printer does not  print faxes received from those numbers. When an incoming fax call
is received, the printer compares the number to the list of jun k fax numbers to determine if the call
should be blocked. If the number  matches a number in the blocked fax numbers list, the fax is not
printed. (The maximum number of fax numbers you can block varies by model.)
NOTE: This feature is not supported in all countries/regions. If it is not supported in your country/
region,  Junk Fax Blocker Setup  does not appear in the Fax Options or Fax Settings  menu.
NOTE:If no phone numbers are added in  the Caller ID list, it is assumed that you are not
subscribed to a Caller ID service.
●Add numbers to the junk fax list
●
Remove numbers from the junk fax list
●
Print a Junk Fax Report
Add numbers to the junk fax list
You can block specific numbers by adding them to the junk fax l ist.
To add a number to the junk fax list 1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup .
3. Touch  Basic Fax Setup .
4. Touch  Junk Fax Blocker Setup .
5. A message appears stating that C aller ID is required to block junk faxes. Touch OK to continue.
6. Touch  Add Numbers .
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							7.To select a fax number to block  from the caller ID list, touch Select from Caller ID History .
- or -
To manually enter a fax number to block, touch  Enter new number.
8. After entering a fax number to block, touch  Done, and then touch  OK.
NOTE: Make sure you enter the fax num ber as it appears on the control panel display, and not
the fax number that appears on th e fax header of the received fax, as these numbers can be
different.
Remove numbers from the junk fax list
If you no longer want to block a fax number, you can remove a n umber from your junk fax list.
To remove numbers from the list of junk fax numbers 1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup .
3. Touch  Basic Fax Setup .
4. Touch  Junk Fax Blocker Setup .
5. Touch  Remove Numbers.
6. Touch the number you want to remove, and then touch  OK.
Print a Junk Fax Report
Use the following procedure to  print a list of blocked junk fax  numbers.
To print a Junk Fax Report 1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Settings  and touch Fax Setup .
3. Touch  Basic Fax Setup .
4. Touch  Junk Fax Blocker Setup .
5. Touch  Print Reports , and then touch  Junk Fax List.
Receive faxes using HP Digital Fax
If the printer is connected to y our computer with an Ethernet c able, wireless connection, or USB
cable, you can use HP Digital Fax to automatically receive faxe s and save faxes directly to your E-
mail box or your network folder t hat you specify. With HP digital Fax, you can store digital copies of
your faxes easily and also elimi nate the hassle of dealing with bulky paper files.
Received faxes are saved as TIFF (Tagged Image File Format).
The files are named in the f ollowing method: XXXX_YYYYYYYY_ZZZZ ZZ.tif, where X is the sender's
information, Y is the date, and  Z is the time that the fax was received.
NOTE:HP digital Fax is available for  receiving black-and-white faxes only. Color faxes will be
printed.
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							●HP Digital Fax requirements
●
Activate HP Digital Fax
●
Modify HP Digital Fax settings
HP Digital Fax requirements
● The destination folder of the co
mputer or server must be on at  all times. The destination
computer must also be  awake, faxes will not be saved if the computer is asleep or in hibernate
mode.
● Paper must be loaded in the input
 tray. For more information, see 
Load paper on page 23.
Activate HP Digital Fax
To set up HP Digital Fax (Windows)
1.Open the HP printer software. For more information, see 
Open the HP printer software
(Windows) on page 37.
2. In the HP printer software, click  Digital Fax Setup Wizard under Print, Scan & Fax.
3. Follow the on-screen instructions.
To set up HP Digital Fax (OS X) 1.Open HP Utility. For mor e information, see 
HP Utility (OS X) on page 117.
2. Select the printer.
3. Click  Digital Fax Archive  in the Fax Settings section.
Modify HP Digital Fax settings
You can turn off HP Digital Fax  and disable printing faxes from the printer control panel.
To modify settings from the printer control panel 1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup .
3. Touch  Basic Fax Setup , and then touch HP Digital Fax .
4. Select the setting that you wan t to change. You can change the following settings:
● Fax Print
: Choose this option to print faxes as they are received. If yo u turn off printing,
color faxes will still print.
● Disable HP Digital Fax
: Turn off HP Digital Fax.
NOTE:Use the HP printer software on y our computer to turn on HP Digital Fax.
To modify settings from the HP  printer software (Windows)
1. Open the HP printer software. For more information, see 
Open the HP printer software
(Windows) on page 37.
2. In the HP printer software, click  Digital Fax Setup Wizard under Print, Scan & Fax.
3. Follow the on-screen instructions.
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							To modify settings from the HP printer software (OS X)1.Open HP Utility. For mor e information, see 
HP Utility (OS X) on page 117.
2. Select the printer.
3. Click  Digital Fax Archive  in the Fax Settings section.
Turn off HP Digital Fax 1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup .
3. Touch  Basic Fax Setup  and then touch HP Digital Fax .
4. Touch  Disable HP Digital Fax .
5. Touch  Yes.
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							Set up speed-dial entries
You can set up frequently used fax numbers as speed-dial entries. This lets you d ial those numbers
quickly by using the printer control panel.
TIP: In addition to creating and mana ging speed-dial entries from the printer control panel, you can
also use tools available on your  computer, such as the HP software included with the printer and the
printer EWS. For more information, see 
Printer management tools on page 115.
●Set up and change speed-dial entries
●
Set up and change group speed-dial entries
●
Delete speed-dial entries
●
Print a list of speed-dial entries
Set up and change spee d-dial entries
You can store fax numbers as speed-dial entries.
To set up speed-dial entries 1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup .
3. Touch  Speed Dial Setup .
4. Touch  Add/Edit Speed Dial , and then touch an unused entry number.
5. Type the fax number, and then touch  Next.
NOTE:Be sure to include any pauses or other required numbers, such a s an area code, an
access code for numbers outside  a PBX system (usually a 9 or 0), or a long-distance prefix.
6.Type the name for the speed- dial entry, and then touch Done.
7. Touch  OK.
To change speed-dial entries 1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup .
3. Touch  Speed Dial Setup .
4. Touch  Add/Edit Speed Dial , and then touch the speed-di al entry you want to change.
5. If you want to change the fax nu mber, type the new number, and  then touch Next.
NOTE:Be sure to include any pauses or other required numbers, such a s an area code, an
access code for numbers outside  a PBX system (usually a 9 or 0), or a long-distance prefix.
6.Type the name for the speed- dial entry, and then touch Done.
7. Touch  OK.
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