HP Color LaserJet 2600n User Manual

							
Printing on custom-sized print media or cardstock
Postcards, 3-x-5-inch (index) cards, and other custom-sized print media can be printed on
from Tray 1 or Tray 2. The minimum size is 76 x 127 mm (3 x 5 inches) and the maximum
size is 216 x 356 mm (8.5 x 14 inches).
● Always insert the short edge first into Tray 1  or Tray 2. To print in landscape mode,
make this selection through your program.  Inserting the media long-edge-first might
cause a jam.
● In your program, set margins at least 6.4 mm  (0.25 inch) away from the edges of the
print media.
● Select the custom media that you are using as the  Type in the printer driver and set the
correct  Size.
For instructions on loading media in Tray 1, see 
To load Tray 1 .
For instructions on loading media in Tray 2 or optional Tray 3, see 
To load Tray 2 or optional
Tray 3 .
See 
Print-media specifications  for more information.
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Controlling print jobs
This section provides basic printing instructions. When making changes to printing settings,
follow the hierarchy of how changes are prioritized.  (Note that the names of commands and
dialog boxes might vary depending  on your software program.)
● Page Setup  dialog box . This dialog box opens when you click  Page Setup or a similar
command on the  File menu in your software program. This  dialog box is part of the
program in which you are working.  Settings that are changed here override settings that
are changed anywhere else .
● Print  dialog box . This dialog box opens when you click  Print, Print Setup , or a similar
command on the  File menu in your software program. It  is also part of the program, but
it has a lower priority than the  Page Setup dialog box. Settings that are changed in the
Print  dialog box  do not override settings that are changed in the  Page Setup dialog box.
Settings that are changed here  do override settings that are changed in the printer driver.
● Printer driver . The printer driver opens when you click  Properties in the Print dialog
box. Settings that are changed here  do not override settings that are changed anywhere
else. (For Macintosh, the printer driver  settings are integrated into the Print dialog box.)
Printing by tray Source versus by paper Type or paper Size
Three settings affect how the printer driver tries  to pull media when you send a print job.
These settings,  Source, Type , and  Size, appear in your program  Page Setup dialog box,
the  Print  dialog box, or the printer driver. The  printer automatically selects a tray if you do
not change these settings. If you do want to change these settings, you \
can print by  Source,
by  Type , by Size , or by  Type and Size. (For Macintosh OS X, types and sizes are both
available from the  Paper pop-up menu.)
● Source . Printing by  Source means that you select a specific tray from which you want
the printer to pull paper. The printer tries to  print from this tray, no matter what type or
size is loaded in it. However, if you select  a tray that is configured from the HP Toolbox
for a type or size and that does not  match your print job, the printer does not print
automatically. Instead, it waits for you to load the  tray that you selected with the type or
size of print media for your print job. When  you load the tray, the printer begins printing.
(If it does not begin, you might need to configure  the tray to match the size or type of the
print job.) Or, press 
 ( SELECT) to have the printer try to print from another tray.
● Type  or Size . Printing by  Type or Size  means that you want the  printer to pull paper or
print media from the first tray that is loaded  with the type or size that you selected.
Always print by Type for special print  media such as labels or transparencies .
● If you want to print by  Type or Size  and the trays have not been configured for a
certain type or size from the HP Toolbox, load the paper or print media \
into a tray
and then select the  Type or Size  from the  Page Setup  dialog box, the  Print dialog
box, or the printer driver.
● If you often print on a certain type or  size of media, the printer administrator (for a
network printer) or you (for a directly connected  printer) can use the HP Toolbox to
configure a tray for that type or size. (See 
HP Toolbox .) Then, when you select that
Type or Size as you print a job, the  printer pulls from the tray that is configured for
that type or size.
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Features in the printer driver
Some printer drivers and some operating systems do not support all of these printer features.
● Setting a custom paper size
● Printing in grayscale
● Changing the color settings
● Creating and using watermarks
● Printing multiple pages on one sheet of paper (N-up printing)
● Creating and using Quick Sets
● Reducing or enlarging
● Printing on different paper for the first page
● Changing the print quality
● Restoring the default printer-driver settings
For printing using the Print on  Both Sides (manually) feature, see 
Printing on both sides.
Setting a custom paper size
Use the Custom Paper feature to  set up the printer to print to sizes other than standard ones.
● Windows: Try to set this setting from  one of these locations, in this order: the  Page
Setup  dialog box in the program, the  Print dialog box in the program, or the  Paper tab
in the printer driver.
● Mac: To set a custom paper size, click  File, and then click  Page Setup. Click the
Settings  menu, and select  Custom Paper Size . (Mac OS X v10.2 does not support
custom paper-size settings.)
Printing in grayscale
If you have a document that you created in  color, it will automatically print in color. Or, you
can set the printer to print a color  document in grayscale (black and white) only.
● Windows: Select the  Print In Grayscale option on the Color tab of the printer driver.
● Mac: In the  Print dialog box, select the  Color Options tab, and then select the  Print
Color as Gray  checkbox.
Changing the color settings
When you are printing in color, the printer  driver automatically sets the optimal color settings
for you. However, you can manually make adjustments  to how the printer prints in color for
text, graphics, and photographs. See 
Printing on special media  for more information.
● Windows: On the  Color tab of the printer driver, click  Settings.
● Mac: In the Print dialog box, click the  Color Options tab, and then the  Show Advanced
Options  button.
Creating and using watermarks
Use the Watermark options to specify that  text be placed underneath (in the background
of) an existing document. For example, you might  want to have large gray letters reading
draft or confidential placed diagonally across the first page or all\
 pages of a document.
You can change color, position,  and wording of the watermark.
ENWW Controlling print jobs53
 
						

							
NOTEIf you are using Windows 2000 or XP, you must have Administrator privileges to create
watermarks. You do not need Administrator privileges  to add existing watermarks to
documents.
● Windows: Gain access to the  Watermark options on the  Effects tab in your printer driver.
● Mac: Gain access to the Watermark  options on the watermark/overlay pull-down menu
in the  Print dialog box. (Note that OS X might not support Watermarks.)
Printing multiple pages on one sheet of paper (N-up printing)
N-up printing is the ability to print multiple  pages on one sheet of paper. The pages will
appear decreased in size. You can  specify up to nine pages per sheet, and they will be
arranged on the sheet as shown in the  following figures if you use the default arrangement.
You can also choose whether a border  appears around each page or not.
● Windows: Gain access to  Pages per Sheet on the Finishing  tab in the printer driver.
● Mac: Gain access to  Pages per sheet by selecting the Layout pop-up menu in the
Print  dialog box.
112
12
3 412
3
456
789
Creating and using Quick Sets
Use Quick Sets to save the current  print-driver settings such as the page orientation, N-up
printing, or the paper source for later use. You can  save up to a total of 30 sets of settings.
For convenience, Quick Sets can be selected  and saved from most printer-driver tabs.
NOTE
If you are using Windows 2000, you must  have Administrator privileges to save Quick Sets.
● Windows: Create Quick Sets from most printer-driver tabs. Later, you can gain access to
Quick Sets on the  Finishing tab in the printer driver.
● Mac: This feature is not supported.
Reducing or enlarging
Use the  Fit to Page  option to scale your document to a percentage of its normal size. You
can also choose to scale your document to fit  on any size of paper that the printer supports.
● Windows: Gain access to  Fit to Page settings on the  Effects tab in the printer driver.
● Mac: Gain access to Reduce and Enlarge ( Scale) settings in the  Page Setup dialog box.
54 Chapter 4  Printing tasks ENWW
 
						

							
Printing on different paper for the first page
Printing on different paper for the first page is useful if, for example, you are printing a letter
that uses letterhead on the first page and  plain sheets for the subsequent pages. The size
for all pages of the print job  must be the same in the printer driver.
● Windows: Try to set this setting from  one of these locations, in this order: the  Page
Setup  dialog box in the program, the  Print dialog box in the program, or the
Paper/Quality  tab in the printer driver.
● Mac: On the  Paper Feed pop-up menu in the  Print dialog box, select the  First Page
from  option. Then, select the source for the first page.
Restoring the default printer-driver settings
You can return all settings in the printer driver  to their default values. This feature might be
useful if you are experiencing quality issues, or if  the print media is not being selected from
the correct tray.
● Windows: Select  Defaults in the Quick Sets  dialog box on the  Finishing tab of the
printer driver.
● Mac: The Standard option contains the default settings and is automatica\
lly selected
each time you open a program.
To print from Windows
1. Make sure that print media  is loaded in the printer.
2. On the  File menu, click  Page Setup or a similar command. Make sure that the settings
are correct for this document.
3. From the  File menu, click  Print, Print Setup , or a similar command. The  Print dialog
box opens.
4. Select this printer and change settings as  necessary. Do not change any settings, such
as page size or orientation, that you set in the  Page Setup dialog box.
5. If this print job is for a standard size  and weight of paper, you probably do not need to
change the  Source is (tray), Type is , or Size is  settings, and you can go to step 7.
Otherwise, go to step 6.
6. If this print job is to be printed on a  non-standard size or weight of paper, select how the
printer pulls paper.
● To print by Source (tray), select the tray in the  Print dialog box, if possible.
● To print by Source (tray) when this setting is not available in the  Print dialog box,
click  Properties , and on the  Paper tab, select the tray in the  Source is field.
● To print by Type or Size, click  Properties and, on the  Paper tab, select the type or
size in the  Type is or Size is  field. (For some paper, such as letterhead, you will set
both the Type and Size.)  Always print by Type for special  print media such as labels
or transparencies .
7. If you have not yet done so, click  Properties. The printer driver opens.
8. On the various tabs, set any settings that  you want that did not appear in the Page
Setup  or Print  dialog box. For more information about printer-driver settings, see
Features in the printer driver .
9. Select the  Print command to print the job.
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To print from the Macintosh OS
1. Make sure that paper is loaded in the printer.
2. On the File menu, click  Page Setup.
3. Make sure that this printer is selected on the  Format for pop-up menu.
4. Select the size of paper onto which you are printing.
5. Select the  Orientation and Scale , if necessary, and click  OK.
6. On the  File menu, click  Print.
7. Use the following method to select the Source (tray) from which you wa\
nt to print or select the Type of media onto which you want to print.  Always print by Type for special
print media such as labels or transparencies .
● Mac: On the  Paper Feed pop-up menu, select the tray or type of media.
8. Set any other settings that you want, such as watermarks. (For more inf\
ormation, see
Gaining access to printer driver settings .)
9. Select the  Print command to print the job.
Gaining access to printer driver settings
This section lists the common printing features  that are controlled through the printer driver.
(The printer driver is the software  component you use to send print jobs to the printer.) You
can change settings temporarily for the print jobs  that you print while the program is still
open. You can also make permanent changes to  the default settings, and those new settings
will be in effect now and in the future.
Operating
SystemTemporarily change settings
for jobs that are printed nowPermanently change default
settings1Change configuration settings
(For example, to add an optional
tray or to enable or disable a
driver feature such as Allow
manual duplexing)
Windows 98
Second Edition
and MeOn the  File menu, click  Print,
select this printer, and then
click  Properties . (The actual
steps can vary; this is the most
common method.)Click  Start, point to  Settings,
and then click  Printers. Right-
click the printer icon, and then
click  Properties .Click Start, point to  Settings, and
then click  Printers. Right-click the
printer icon, and then click
Properties . Click the Configure  tab.
Windows 2000
and XP (Classic
Start Menu)On the File menu, click  Print,
select this printer, and then
click  Properties  or
Preferences . (The actual
steps can vary; this is the most
common method.)Click  Start, point to  Settings,
and then click  Printers or
Printers and Faxes . Right-
click the printer icon, and then
click  Printing Preferences .Click Start, point to  Settings, and
then click  Printers or Printers and
Faxes . Right-click the printer icon,
and then click  Properties. Click the
Configure  tab.
Windows XPOn the File menu, click  Print,
select this printer, and then
click  Properties  or
Preferences . (The actual
steps can vary; this is the most
common method.)Click  Start, click  Printers and
Faxes , right-click the printer
name or icon, and then click
Printing Preferences .Click Start and then click  Printers
and Faxes . Right-click the printer
icon, and then click  Properties.
Click the  Configure  tab.
56Chapter 4  Printing tasks ENWW
 
						

							
Operating
SystemTemporarily change settings
for jobs that are printed nowPermanently change default
settings1Change configuration settings
(For example, to add an optional
tray or to enable or disable a
driver feature such as Allow
manual duplexing)
Macintosh OS X
v10.2 and laterOn the File menu, click  Print.
Change settings as necessary
on the various pop-up menus.On the  File menu, click  Print.
To change settings as
necessary, use the various
pop-up menus, and then on
the  Presets  pop-up menu,
click  Save as  and type a name
for the preset. These settings
are saved in the Presets
menu. To use the new
settings, you must select the
saved preset option every time
that you open a program and
print.Change configuration settings is
not available for Mac.
1 Access to default printer settings  might be restricted and therefore unavailable.
ENWW Controlling print jobs57
 
						

							
Printing on both sides
To print on both sides of the paper, you have to return to the printer and reinsert the paper
manually after the first side has printed.
CAUTION
Do not print on both sides of labels or  transparencies. Damage to the printer and jams might
result.
To print on both sides (manually)
1. Insert enough paper into Tray 2 or  optional Tray 3 to accommodate the print job.
NOTEIn Windows, Print on both sides (manually)  must be enabled to complete these
instructions. To enable duplexing, in the printer driver, select  Properties, and then click on
the  Configure  tab. Under Paper handling, select  Allow Manual Duplexing, and then click
OK  to save.
2. Use one of the following procedures to  configure the printer to Print on both sides
(manually).
● Windows: In the printer driver, select the  Finishing tab, select the  Print on both
sides (manually)  option, and then send the job to print.
● Mac: In the Mac Print window, in the  Copies & Pages selection drop-down list,
select  Manual Duplex . On the next menu, select  Print on both sides (manually)
and then send the job to the printer.
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3. After the job is finished printing, remove any blank paper from Tray 2 or optional Tray 3.
Lift the printed stack from the output bin  and insert the printed stack without rotating or
turning the stack over into the printer tray that  was used for the first part of the job.
A
4.
Press  (SELECT) to continue printing on the second side.
ENWW Printing on both sides59
 
						

							
Canceling a print job
A print job can be canceled from a program, from a print queue, or from the  (CANCEL JOB)
button on the printer.
● If the printer has not started printing, first  try to cancel the job within the program that
sent the print job.
● If the print job is waiting in a print  queue or print spooler such as the  Printers folder in
Windows ( Printers or faxes  in Windows 2000 or Windows XP) or  Print Center Queue
in Mac, try to delete the job from there next.
● If the print job is already printing, press 
 (CANCEL JOB) on the printer. The printer
finishes printing any pages that are already  moving through the printer and deletes the
remainder of the print job.
● Pressing 
 (CANCEL JOB) cancels only the current job in the printer. If more than one
print job is in printer memory, you must press 
 ( CANCEL JOB) once for each job after the
job starts printing.
If the Printer Status lights continue to cycle  after a job has been canceled, the computer is
still sending the job to the printer. Either delete the  job from the print queue or wait until the
computer finishes sending data.
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