HP Officejet Pro 8600 User Manual

							• Answering machine: An answering machine that answers voice calls at the same phonenumber you use for fax calls on the printer.
• Voice mail service: A voice mail subscription through your telephone company at the same number you use for fax calls on the printer.
3. From the following table, select the combination of equipment and services applicable to your
home or office setting. Then look up the recommended fax setup. Step-by-step instructions
are included for each case in the sections that follow.
NOTE: If your home or office setup is not described in this section, set up the printer as you
would a regular analog phone. Make sure you use the phone cord supplied in the box to
connect one end to your telephone wall jack and the other end to the port labeled 1-LINE on
the back of the printer. If you use another phone cord, you might experience problems
sending and receiving faxes.
You might need to connect the supplied phone cord to the adapter provided for your country/
region.
Other equipment or services sharing your fax line Recommended fax
setup
DSL PBX Distinct
ive ring
serviceVoice
calls
Computer
dial-up
modem Answering
machine
Voice
mail
service
           
Case A: Separatefax line (no voicecalls received)
          Case B: Set up theprinter with DSL
 
       Case C: Set up theprinter with a PBXphone system or anISDN line
  
      Case D: Fax witha distinctive ringservice on the sameline
   
    Case E: Sharedvoice/fax line
   
  Case F: Sharedvoice/fax line withvoice mail
     
  Case G: Fax lineshared withcomputer modem(no voice callsreceived)
   
  Case H: Sharedvoice/fax line withcomputer modem
   
  Case I: Sharedvoice/fax line withanswering machine
Set up faxing (parallel phone systems) 197
 
						

							Other equipment or services sharing your fax lineRecommended fax
setup
DSL PBX Distinct
ive ring
serviceVoice
calls
Computer
dial-up
modem Answering
machine
Voice
mail
service
   
 Case J: Sharedvoice/fax line withcomputer modemand answeringmachine
   
 Case K: Sharedvoice/fax line withcomputer dial-upmodem and voicemail
Case A: Separate fax line  (no voice calls received)
If you have a separate phone line on which you receive no voice calls, and you have no other
equipment connected on this phone line, set up the printer as described in this section.
Back view of the printer
1
2
1 Telephone wall jack
2 Use the phone cord supplied in the box with the printer to connect to
the 1-LINE port.
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
Appendix C
(continued)
198 Additional fax setup
 
						

							To set up the printer with a separate fax line
1.Using the phone cord supplied in the box with the printer, connect one end to your telephone
wall jack, then connect the other end to the port labeled 1-LINE on the back of the printer.
NOTE: You might need to connect the supplied phone cord to the adapter provided for
your country/region.
If you do not use the supplied cord to connect from the telephone wall jack to the printer,
you might not be able to fax successfully. This special phone cord is different from the
phone cords you might already have in your home or office.
2. Turn on the  Auto Answer  setting.
3. (Optional) Change the  Rings to Answer setting to the lowest setting (two rings).
4. Run a fax test.
When the phone rings, the printer answers automatically after the number of rings you set in the
Rings to Answer  setting. The printer begins emitting fax reception tones to the sending fax
machine and receives the fax.
Case B: Set up the printer with DSL
If you have a DSL service through your telephone company, and do not connect any equipment to
the printer, use the instructions in this section to connect a DSL filter between the telephone wall
jack and the printer. The DSL filter removes the digital signal that can interfere with the printer, so
the printer can communicate correctly with the phone line. (DSL might be called ADSL in your
country/region.)
NOTE: If you have a DSL line and you do not connect the DSL filter, you cannot send and
receive faxes with the printer.
Back view of the printer
1
32
1 Telephone wall jack
2 DSL (or ADSL) filter and cord supplied by your DSL provider
3 Use the phone cord supplied in the box with the printer to connect to
the 1-LINE port.
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
Set up faxing (parallel phone systems) 199
 
						

							To set up the printer with DSL
1.Obtain a DSL filter from your DSL provider.
2. Using the phone cord supplied in the box with the printer, connect one end to the open port
on the DSL filter, and then connect the other end to the port labeled 1-LINE on the back of the
printer.
NOTE: You might need to connect the supplied phone cord to the adapter provided for
your country/region.
If you do not use the supplied cord to connect from the DSL filter to the printer, you might
not be able to fax successfully. This special phone cord is different from the phone cords
you might already have in your home or office.
As only one phone cord is supplied, you might need to obtain additional phone cords for
this setup.
3. Connect an additional phone cord from the DSL filter to the telephone wall jack.
4. Run a fax test.
If you encounter problems setting up the printer with optional equipment, contact your local
service provider or vendor for further assistance.
Case C: Set up the printer with a PBX  phone system or an ISDN line
If you are using either a PBX phone system or an ISDN converter/terminal adapter, make sure
you do the following:
• If you are using either a PBX or an ISDN converter/terminal adaptor, connect the printer to the
port that is designated for fax and phone use. Also, make sure that the terminal adapter is set
to the correct switch type for your country/region, if possible.
NOTE: Some ISDN systems allow you to configure the ports for specific phone
equipment. For example, you might have assigned one port for telephone and Group 3
fax and another port for multiple purposes. If you have problems when connected to the
fax/phone port of your ISDN converter, try using the port designated for multiple
purposes; it might be labeled "multi-combi" or something similar.
• If you are using a PBX phone system, set the call waiting tone to "off."
NOTE: Many digital PBX systems include a call-waiting tone that is set to "on" by
default. The call waiting tone interferes with any fax transmission, and you cannot send or
receive faxes with the printer. Refer to the documentation that came with your PBX phone
system for instructions on how to turn off the call-waiting tone.
• If you are using a PBX phone system, dial the number for an outside line before dialing the fax number.
• Make sure you use the supplied cord to connect from the telephone wall jack to the printer. If you do not, you might not be able to fax successfully. This special phone cord is different from
the phone cords you might already have in your home or office. If the supplied phone cord is
too short, you can purchase a coupler from your local electronics store and extend it.
You might need to connect the supplied phone cord to the adapter provided for your country/
region.
If you encounter problems setting up the printer with optional equipment, contact your local
service provider or vendor for further assistance.
Appendix C
200 Additional fax setup
 
						

							Case D: Fax with a distinctive ring service on the same line
If you subscribe to a distinctive ring service (through your telephone company) that allows you to
have multiple phone numbers on one phone line, each with a different ring pattern, set up the
printer as described in this section.
Back view of the printer
1
2
1 Telephone wall jack
2 Use the phone cord supplied in the box with the printer to connect to
the 1-LINE port.
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
To set up the printer with a distinctive ring service
1.Using the phone cord supplied in the box with the printer, connect one end to your telephone
wall jack, then connect the other end to the port labeled 1-LINE on the back of the printer.
NOTE: You might need to connect the supplied phone cord to the adapter provided for
your country/region.
If you do not use the supplied cord to connect from the telephone wall jack to the printer,
you might not be able to fax successfully. This special phone cord is different from the
phone cords you might already have in your home or office.
2. Turn on the  Auto Answer  setting.
3. Change the Distinctive Ring  setting to match the pattern that the telephone company
assigned to your fax number.
NOTE: By default, the printer is set to answer all ring patterns. If you do not set the
Distinctive Ring  to match the ring pattern assigned to your fax number, the printer might
answer both voice calls and fax calls or it might not answer at all.
TIP: You can also use the Ring Pattern Detection feature in the printer’s control panel to
set distinctive ring. With this feature, the printer recognizes and records the ring pattern of
an incoming call and, based on this call, automatically determines the distinctive ring
pattern assigned by your telephone company to fax calls. For more information, see
Change the answer ring pattern for distinctive ring.
Set up faxing (parallel phone systems) 201
 
						

							4.(Optional) Change the  Rings to Answer setting to the lowest setting (two rings).
5. Run a fax test.
The printer automatically answers incoming calls that have the ring pattern you selected
( Distinctive Ring  setting) after the number of rings you selected ( Rings to Answer setting). The
printer begins emitting fax reception tones to the sending fax machine and receives the fax.
If you encounter problems setting up the printer with optional equipment, contact your local
service provider or vendor for further assistance.
Case E: Shared voice/fax line
If you receive both voice calls and fax calls at the same phone number, and you have no other
office equipment (or voice mail) on this phone line, set up the printer as described in this section.
Back view of the printer
3
2
1
1 Telephone wall jack
2 Use the phone cord supplied in the box with the printer to connect to
the 1-LINE port.
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
3 Telephone (optional)
To set up the printer with a shared voice/fax line
1.Using the phone cord supplied in the box with the printer, connect one end to your telephone
wall jack, then connect the other end to the port labeled 1-LINE on the back of the printer.
NOTE: You might need to connect the supplied phone cord to the adapter provided for
your country/region.
If you do not use the supplied cord to connect from the telephone wall jack to the printer,
you might not be able to fax successfully. This special phone cord is different from the
phone cords you might already have in your home or office.
2. Do one of the following:
• If you have a parallel-type phone system, remove the white plug from the port labeled 2-
EXT on the back of the printer, and then connect a phone to this port.
• If you have a serial-type phone system, you might plug your phone directly on top of the printer cable which has a wall plug attached to it.
Appendix C
202 Additional fax setup
 
						

							3.Now you need to decide how you want the printer to answer calls, automatically or manually:
• If you set up the printer to answer calls  automatically, it answers all incoming calls and
receives faxes. The printer cannot distinguish between fax and voice calls in this case; if
you suspect the call is a voice call, you need to answer it before the printer answers the
call. To set up the printer to answer calls automatically, turn on the  Auto Answer setting.
• If you set up the printer to answer faxes  manually, you must be available to respond in
person to incoming fax calls or the pr inter cannot receive faxes. To set up the printer to
answer calls manually, turn off the  Auto Answer setting.
4. Run a fax test.
If you pick up the phone before the printer answers the call and hear fax tones from a sending fax
machine, you need to answer the fax call manually.
If you encounter problems setting up the printer with optional equipment, contact your local
service provider or vendor for further assistance.
Case F: Shared voice/fax line with voice mail
If you receive both voice calls and fax calls at the same phone number, and you also subscribe to
a voice mail service through your telephone company, set up the printer as described in this
section.
NOTE: You cannot receive faxes automatically if you have a voice mail service at the same
phone number you use for fax calls. You must receive faxes manually; this means you must
be available to respond in person to incoming fax calls. If you want to receive faxes
automatically instead, contact your telephone company to subscribe to a distinctive ring
service, or to obtain a separate phone line for faxing.
Back view of the printer
1
2
1 Telephone wall jack
2 Use the phone cord supplied in the box with the printer to connect to
the 1-LINE port.
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
Set up faxing (parallel phone systems) 203
 
						

							To set up the printer with voice mail
1.Using the phone cord supplied in the box with the printer, connect one end to your telephone
wall jack, then connect the other end to the port labeled 1-LINE on the back of the printer.
You might need to connect the supplied phone cord to the adapter provided for your country/
region.
NOTE: You might need to connect the supplied phone cord to the adapter provided for
your country/region.
If you do not use the supplied cord to connect from the telephone wall jack to the printer,
you might not be able to fax successfully. This special phone cord is different from the
phone cords you might already have in your home or office.
2. Turn off the  Auto Answer  setting.
3. Run a fax test.
You must be available to respond in person to incoming fax calls, or the printer cannot receive
faxes. You must initiate the manual fax before voicemail picks up the line.
If you encounter problems setting up the printer with optional equipment, contact your local
service provider or vendor for further assistance.
Case G: Fax line shared with comput er modem (no voice calls received)
If you have a fax line on which you receive no voice calls, and you also have a computer modem
connected on this line, set up the printer as described in this section.
NOTE:If you have a computer dial-up modem, your computer dial-up modem shares the
phone line with the printer. You cannot use both your modem and the printer simultaneously.
For example, you cannot use the printer for faxing while you are using your computer dial-up
modem to send an email or access the Internet.
•Set up the printer with a computer dial-up modem
•
Set up the printer with a computer DSL/ADSL modem
Set up the printer with a  computer dial-up modem
If you are using the same phone line for sending faxes and for a computer dial-up modem, follow
these directions for setting up the printer.
Back view of the printer
32
1
Appendix C
204 Additional fax setup
 
						

							1Telephone wall jack
2 Use the phone cord supplied in the box with the printer to connect to
the 1-LINE port.
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
3 Computer with modem
To set up the printer with a computer dial-up modem
1.Remove the white plug from the port labeled 2-EXT on the back of the printer.
2. Find the phone cord that connects from the back of your computer (your computer dial-up
modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug it
into the port labeled 2-EXT on the back of the printer.
3. Using the phone cord supplied in the box with the printer, connect one end to your telephone
wall jack, then connect the other end to the port labeled 1-LINE on the back of the printer.
NOTE: You might need to connect the supplied phone cord to the adapter provided for
your country/region.
If you do not use the supplied cord to connect from the telephone wall jack to the printer,
you might not be able to fax successfully. This special phone cord is different from the
phone cords you might already have in your home or office.
4. If your modem software is set to receive faxes to your computer automatically, turn off that
setting.
NOTE: If you do not turn off the automatic fax reception setting in your modem software,
the printer cannot receive faxes.
5. Turn on the  Auto Answer  setting.
6. (Optional) Change the  Rings to Answer setting to the lowest setting (two rings).
7. Run a fax test.
When the phone rings, the printer automatically answers after the number of rings you set in the
Rings to Answer  setting. The printer begins emitting fax reception tones to the sending fax
machine and receives the fax.
If you encounter problems setting up the printer with optional equipment, contact your local
service provider or vendor for further assistance.
Set up faxing (parallel phone systems) 205
 
						

							Set up the printer with a computer DSL/ADSL modem
If you have a DSL line and use that phone line to send faxes, follow these instructions to set up
your fax.
1
4
253
1Telephone wall jack
2 Parallel splitter
3 DSL/ADSL filter
Connect one end of the phone jack that was supplied with the printer to
connect to the 1-LINE port on the back of the printer. Connect the other
end of the cord to the DSL/ADSL filter.
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
4 Computer
5 Computer DSL/ADSL modem
NOTE:You need to purchase a parallel splitter. A parallel splitter has one RJ-11 port on the
front and two RJ-11 ports on the back. Do not use a 2–line phone splitter, a serial splitter, or
a parallel splitter which has two RJ-11 ports on the front and a plug on the back.
Appendix C
206 Additional fax setup