HP Officejet Pro 8600 User Manual

							Use these steps to scan from the control panel.
1.Load your original print-side down on the right-front corner of the glass or print-side
up in the ADF. For more information, see 
Load an original on the scanner glass or
Load an original in the automatic document feeder (ADF).
2. Touch  Scan, and then select  Computer.
3. Touch  Document Type  to select the type of document you want to save. Touch
Resolution  to change the scan resolution setting.
4. Make changes to scan options, if needed.
5. Touch  Start Scan .
To scan an original from HP printer software
1. Load your original print-side down on the right-front corner of the glass or print-side
up in the ADF. For more information, see 
Load an original on the scanner glass or
Load an original in the automatic document feeder (ADF).
2. On the computer, open th e HP scanning software:
• Windows : From the computer desktop, click Start , select Programs  or All
Programs , select the folder for your HP printer, and then select  HP Scan.
• Mac OS X : Double-click the  HP Scans 3 icon. This icon is located in the
Hewlett-Packard  folder in the Applications  folder at the top level of the hard
disk.
3. Select a scan shortcut. Make changes to the scan settings, if needed.
4. To start the scan, click Scan .
NOTE:For more information, see the online Help provided with the scanning
software.
NOTE: Use the HP software to scan documents into editable text, a format that
allows you to search, copy, paste, and edit within the scanned document. Use this
format to edit letters, newspaper clippings, and many other documents. For more
information, see 
Scanning documents as editable text.
Scan to a memory card
You can scan directly to a me mory card from the printer control panel without using a
computer or the HP software provided with the printer.
To scan an original to a memory  card from the printer control panel
Use these steps to scan an  original to a memory card.
1. Load your original print-side down on the right-front corner of the glass or print-side
up in the ADF. For more information, see 
Load an original on the scanner glass or
Load an original in the automatic document feeder (ADF).
2. Insert a memory card. For more information, see 
Insert a memory device.
3. Touch  Scan, and then select  Memory Device.
4. Make changes to scan options, if needed.
5. Touch  Start Scan .
Scan an original 47
 
						

							TIP:To scan documents as ed itable text, you must install the HP software
included with the printer. For more information, see 
Scanning documents as
editable text.
Scan using Webscan
Webscan is a feature of the embedded web server that lets you scan photos and
documents from your printer to your computer using a web browser. This feature is
available even if you did not install  the printer software on your computer.
For more information, see 
Embedded web server.
NOTE: If you are unable to open Webscan in the EWS, it might be turned off by
your network administrato r. For more information, contact your network
administrator or the person who set up your network.
To scan using Webscan
1. Load your original print-side down on the right-front corner of the glass or print-side
up in the ADF. For more information, see 
Load an original on the scanner glass or
Load an original in the automatic document feeder (ADF).
2. Open the embedded web server.  For more information, see 
Embedded web server.
3. Click the  Scan tab, click  Webscan in the left pane, change any settings, and then
click  Start Scan .
TIP:To scan documents as ed itable text, you must install the HP software
included with the printer. For more information, see 
Scanning documents as
editable text.
Scanning documents as editable text
When scanning documents, you can use the HP software to scan documents into a
format that you can search, copy, paste, and edit. This allows you to edit letters,
newspaper clippings, and many other documents.
This section contains the following topics:
•
To scan documents  as editable text
•
Guidelines for scanning documents as editable text
To scan documents as editable text
Use the following guidelines for  scanning documents as editable text.
Follow the instructions for your operating system.
Windows
1. Load your original print-side down on the right-front corner of the glass or print-side
up in the ADF. For more information, see 
Load an original on the scanner glass or
Load an original in the automatic document feeder (ADF).
2. From the computer desktop, click  Start, select  Programs  or All Programs , select
the folder for your HP printer, and then select  HP Scan.
Chapter 3
48 Scan
 
						

							3.Select the type of editable text you want to use in the scan:
I want to... Follow these steps
Extract just the text, without any of the
formatting of the original Select the 
Save as Editable Text (OCR)
shortcut from the list, and then select  Text
(.txt) from the  File Type drop-down menu.
Extract the text, as well as some of the
formatting of the original Select the 
Save as Editable Text (OCR)
shortcut from the list, and then select  Rich
Text (.rtf)  from the File Type  drop-down
menu.
Or
Select the  Save as PDF  shortcut from the
list, and then select Searchable PDF (.pdf)
from the  File Type  drop-down menu.
4.To start the scan, click Scan , and then follow the onscreen instructions.
Mac OS X
1. Load your original print-side down on the right-front corner of the glass or print-side
up in the ADF. For more information, see 
Load an original on the scanner glass or
Load an original in the automatic document feeder (ADF).
2. Double-click the HP Scan 3 icon. This icon is located in the  Hewlett-Packard folder
in the  Applications  folder at the top level of the hard disk.
3. From the  HP Scan menu, click  Preferences.
4. Select the  Documents preset from the  Presets pop-up menu.
5. To start the scan, click Scan .
6. Select the type of editable text you want to use in the scan:
I want to... Follow these steps
Extract just the text, without any of the
formatting of the original Select TXT from the 
Format pop-up menu.
Extract the text, as well as some of the
formatting of the original Select RTF
 or PDF-Searchable  from the
Format  pop-up menu.
7.Click  Save.
Scanning documents as editable text 49
 
						

							Guidelines for scanning documents as editable text
To ensure that the software can convert your documents successfully, do the following:
•Make sure the scanner glass or ADF window is clean.
When the printer scans the document, smudges or dust on the scanner glass or
ADF window can be scanned, as well, and can prevent the software from
converting the document to editable text.
• Make sure the document is loaded correctly.
When scanning documents as editable text from the ADF, the original must be
loaded into the ADF with the top forward and face up. When scanning from the
scanner glass, the original must be loaded wi th the top facing the right edge of the
scanner glass.
Also, make sure the docu ment is not skewed. For more information, see 
Load an
original on the scanner glass or Load an original in the automatic document feeder
(ADF).
• Make sure the text on the document is clear.
To successfully convert the document to editable text, the original must be clear
and of high quality. The following conditions can cause the software to not convert
the document successfully:
 The text on the original is faint or wrinkled.
 The text is too small.
 The structure of the do cument is too complex.
 The text is tightly spaced. For example , if the text that the software converts
has missing or combined  characters, "rn" might appear as "m."
 The text is on a colored background. Colored backgrounds can cause images in the foreground to blend too much.
• Choose the correct profile.
Be sure to select a shortcut or preset that  allows scanning as editable text. These
options use scan settings desig ned to maximize the quality of your OCR scan. In
Windows, use the  Editable Text (OCR)  or Save as PDF  shortcuts. In Mac OS X,
use the Documents  preset.
• Save your file in the correct format.
If you want to extract just the text from the document, without any of the formatting
of the original, select a plain text format (such as Text (.txt)  or TXT). If you want to
extract the text, as well as some of the  formatting of the original, select Rich Text
Format (such as Rich Text (.rtf)  or RTF ) or searchable PDF format ( Searchable
PDF (.pdf)  or PDF-Searchable ).
Chapter 3
50 Scan
 
						

							4 HP Digital Solutions
The printer includes a collection of digital solutions that can help you simplify and
streamline your work. These digital solutions include the following:
• HP Direct Digital Filing (including Scan to Network Folder and Scan to Email)
• HP Digital Fax (including Fax to Network Folder and Fax to Email)
NOTE:Scan to Email and  Fax to Email features are only supported by HP
Officejet Pro 8600 Plus and HP Officejet Pro 8600 Premium.
This section contains the following topics:
•
What are HP Digital Solutions?
•
Requirements
•
Set up HP Digital Solutions
•
Use the HP Digital Solutions
What are HP Digital Solutions?
HP Digital Solutions are a set of tools provided with this printer that can help improve
your office productivity.
HP Direct Digital Filing
HP Direct Digital Filing provides robust, general-office scanning—as well as basic,
versatile, document-management capabilities—fo r multiple users over a network. With
HP Direct Digital Filing, yo u can simply walk up to the printer, touch a button on the
printer’s control panel, and either scan documents directly  to computer folders on your
network or quickly share t hem with business partners  as email attachments—and all
without using additional scanning software.
These scanned documents can be sent to a shared network folder for personal or
group access or to one or more email addresses fo r quick sharing. In addition, you can
configure specific scan  settings for each scan destinati on, allowing you to make sure
that the best settings are being used for each specific task.
HP Digital Fax
Never lose important faxes misplaced within a  stack of paper pages again!
With HP Digital Fax, you can save incoming, black-and-white faxes to a computer
folder on your network fo r easy sharing and storage, or  you can forward faxes through
email—allowing you to receive important  faxes from anywhere while working away
from the office.
In addition, you can turn off fax printing altogether — saving money on paper and ink,
as well as helping reduce paper consumption and waste.
HP Digital Solutions 51
 
						

							Requirements
Before you set up the HP Digital Solutions, make sure you have the following:
For all HP Digital Solutions
•A network connection
The printer can be connected either through a wireless connection or using an
Ethernet cable.
NOTE: If the printer is connected usin g a USB cable, you scan documents to
a computer or attach scans to an email message using the HP software. For
more information, see 
Scan an original. You can recei ve faxes to your computer
using Fax to PC or Fax to Mac. For more information, see 
Receive faxes to
your computer using HP Digital Fax (Fax to PC and Fax to Mac).
• The HP software
HP recommends that you set up HP Digital  Solutions using the HP software
provided with the printer.
TIP: If you would like to set up HP Digi tal Solutions without installing the HP
software, you can use the printer’s embedded web server.
For Scan to Network Folder, Fax to Network Folder
• An active network connection.  You must be connected to the network.
• An existing Windows (SMB) shared folder
For information about finding the computer name, see the documentation for your
operating system.
• The network address for the folder
On computer running Windows, network addresses are usually written in this
format:  \\mypc\sharedfolder\
• The name of the computer where the folder is located
For information about finding the computer name, see the documentation for your
operating system.
• Appropriate privileges on the shared folder
You must have write access to the folder.
• A username and password for the shared folder (if necessary)
For example, the Wi ndows or Mac OS X username and  password used to log onto
the network.
NOTE: HP Direct Digital Filing does not support Active Directory.
For Scan to Email, Fax to Email
NOTE:Scan to Email and Fax  to Email are only supporte d by HP Officejet Pro
8600 Plus and HP Officej et Pro 8600 Premium.
• A valid email address
• Outgoing SMTP server information
• An active Internet connection
Chapter 4
52 HP Digital Solutions
 
						

							If you are setting up Scan to Email or Fax to Email on a computer running Windows,
the setup wizard can automatically detect the email settings for the following email
applications:
• Microsoft Outlook 2003–200 7 (Windows XP, Windows Vista, and Windows 7)
• Outlook Express (Windows XP)
• Windows Mail (Windows Vista)
• Mozilla Thunderbird  (Windows XP, Windows V ista, and Windows 7)
• Qualcomm Eudora (version  7.0 and above) (Windows XP and Windows Vista)
• Netscape (version 7.0) (Windows XP)
However, if your email application is not listed above, you can still set up and use Scan
to Email and Fax to Email if your email appl ication meets the requirements listed in this
section.
Set up HP Digital Solutions
You can set up HP Digital Solutions usin g the HP software provided with the printer—
either using software wizards that you can open from the  HP printer software
(Windows) or HP Utility (Mac OS X).
TIP: You can also use the printer's EWS to set up the HP Digital Solutions. For
more information about using the EWS, see 
Embedded web server.
NOTE: If you are using the printer in an  IPv6-only network environment, you must
set up the digital solutions using the EWS.
This section contains the following topics:
•
Set up HP Direct Digital Filing
•
Set up HP Digital Fax
Set up HP Direct Digital Filing
To set up HP Direct Digital Filing, follow the appropriate instructions.
NOTE: You can also use these steps to change settings in the future.
This section contains the following topics:
•
Set up Scan to Network Folder
•
Set up Scan to Email
Set up Scan to Network Folder
You can configure up to 10 destination folders for each printer.
NOTE: To use Scan to Network Folder, you must have created and configured the
folder you are using on a computer connected to the network. You cannot create
a folder from the printer's control panel. Also, make sure the folder preferences are
set to provide read and wr ite access. For more informatio n about creating folders
on the network and setting folder preferences, see the documentation for your
operating system.
Set up HP Digital Solutions 53
 
						

							After you finish setting up Scan to Network Folder, the HP software automatically
saves the configu rations to the printer.
To set up Scan to Network Folder, complete the following steps for your operating
system.
Windows
1. Open the HP Printer Software. For more information, see 
Toolbox (Windows).
2. Double-click  Scanner Actions , and then double-click  Scan to Network Folder
Wizard .
3. Follow the onscreen instructions.
NOTE: After you create destination folders, you can use the printer’s EWS to
customize the scan settings fo r these folders. On the last screen of the Scan to
Network Folder Wizard, make sure the  Launch embedded web server when
finished  check box is selected. When you click  Finish, the EWS is displayed in
your computer’s default web browser. For more information about the embedded
web server, see 
Embedded web server.
Mac OS X
1. Open HP Utility. For more information, see 
HP Utility (Mac OS X).
2. Click  Scan to Network Folder  under the Scan Settings  section, and then follow
the onscreen instructions.
NOTE: You can customize the scan settings for each destination folder.
Embedded web server (EWS)
1.Open the embedded web server (EWS) . For more information, see 
Embedded web
server.
2. On the  Home tab, click  Network Folder Setup  in the Setup box.
3. Click  New, and then follow the onscreen instructions.
NOTE: You can customize the scan settings for each destination folder.
4.After you have entered the required information about the network folder, click
Save and Test  to make sure the link to the ne twork folder is working correctly. The
entry is added to the  Network Folder list.
Set up Scan to Email
You can use the printer to scan documents and send them to one or more email
addresses as attachments—without additional  scanning software. You do not need to
scan files from your computer and attach them to email messages.
NOTE: Scan to Email is only  supported by HP Officejet Pro 8600 Plus and HP
Officejet Pro  8600 Premium.
To use the Scan to Email feature, complete the following preliminary steps:
Set the Outgoing Email Profiles
Chapter 4
54 HP Digital Solutions
 
						

							Configure the email address which will appear in the FROM portion of the email
message sent by the printer. You can add up to 10 Outgoing Email Profiles. You can
use the HP software installed on your computer to create these profiles.
Add email addresses to the Email Address Book
Manage the list of people to whom you can  send email messages from the printer. You
can add up to 15 email addresses with their corresponding contact names. You can
also create email groups. To add email addresses, you must use the printer’s
embedded web server (EWS).
Configure other email options
You can configure default SUBJECT and body text that is included in all email
messages sent from the printer. To configure these options, you must use the printer’s
EWS.
Step 1: Set up the outgoing email profiles
To set up the outgoing email profile used by the printer, complete the following steps
for your operating system.
Windows
1. Open the HP printer softwar e. For more information, see 
Toolbox (Windows).
2. Double-click  Scanner Actions , and then double-click  Scan to Email Wizard..
3. Click  New, and then follow the onscreen instructions.
NOTE: After you set the Outgoing Email Profile, you can use the printer’s
embedded web server (EWS) to add more Outgoing Email Profiles, add email
addresses to the Email Address Book, and configure other email options. To open
the EWS automatically, make sure the  Launch embedded web server when
finished  check box is selected  on the last screen of th e Scan to Email Wizard.
When you click  Finish, the EWS is displayed in your computer’s default web
browser. For more information about the em bedded web server, see 
Embedded
web server
Mac OS X
1.Open HP Utility. For more information, see 
HP Utility (Mac OS X).
2. Click  Scan to Email .
3. Follow the onscreen instructions.
4. After you have entered the required information about the network folder, click
Save and Test  to make sure the link to the ne twork folder is working correctly. The
entry is added to the  Outgoing Email Profiles  list.
Embedded web server (EWS)
1. Open the embedded web server (EWS) . For more information, see 
Embedded web
server.
2. On the  Home tab, click  Outgoing Email Profiles  in the Setup box.
Set up HP Digital Solutions 55
 
						

							3.Click  New, and then follow the onscreen instructions.
4. After you have entered the required information about the network folder, click
Save and Test  to make sure the link to the ne twork folder is working correctly. The
entry is added to the  Outgoing Email Profile List .
Step 2: Add email addresses to the Email Address Book
To add email addresses to  the Email Address Book, complete the  following steps:
1. Open the embedded web server (EWS) . For more information, see 
Embedded web
server.
2. On the  Scan tab, click  Email Address Book .
3. Click  New to add a single email address.
-Or-
Click  Group to create an email distribution list.
NOTE: Before you can create an email distribution list, you must have already
added at least one email address to the Email Address Book.
4. Follow the onscreen instructions. The entry is added to the  Email Address Book.
NOTE:Contact names appear on the printer’s control-panel display and in
your email application.
Step 3: Configure other email options
To configure other email options (such as configuring default SUBJECT and body text
that is included in all email messages sent from the printer, as well as scan settings
used when sending email from the printer), complete the following steps:
1. Open the embedded web server (EWS) . For more information, see 
Embedded web
server.
2. On the  Scan tab, click  Email Options .
3. Change any settings, and then click  Apply.
Set up HP Digital Fax
With HP Digital Fax, the printer automatically receives faxes and saves them directly to
a network folder (Fax to Network Folder)  or forwards them as email attachments (Fax
to Email).
NOTE: You can configure HP Digital Fax to use either Fax to Network Folder or to
use Fax to Email. You cannot use both at the same time.
NOTE: Fax to Email is only supported by HP Officejet Pro 8600 Plus and HP
Officejet Pro  8600 Premium.
Received faxes are saved as TIFF (Ta gged Image File Format) or PDF files.
CAUTION:HP Digital Fax is available for re ceiving black-and-white faxes only.
Color faxes are printed instead of being saved.
Chapter 4
56 HP Digital Solutions