Konica Minolta bizhub C550 User Manual

							Saving documents2
C5502-5
2
Note 
“S” appears for documents saved from the Fax/Scan mode screen or the 
User Box mode screen.
_0001 This indicates the page when multi-page data is scanned. This nu-
meral does not appear beside “Document Name”; however, it is 
added automatically as part of the name when the file is transmitted. 
Add this part to the name according to the naming conditions of the 
server receiving the files, for example, when data is sent by FTP.
.TIF This is the extension for the specified data format. These characters 
do not appear beside “Document Name”; however, they are added 
automatically as part of the name when the file is transmitted.
ElementDescription
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2.2 Authentication and user boxes that can be accessed
When user authentication and account track settings have been applied, the 
user boxes that can be accessed and the permissions change as shown be-
low. Specify the user authentication and account track settings according to 
the desired functions.
When user authentication and account track settings are not specified
Users can access all public user boxes.
User boxes created by users and the administrator are public user boxes.
Create and access
Public user box
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C5502-7 When only user authentication settings are specified
Users can access all public user boxes and only personal user boxes that the 
user has created.
Personal user boxes cannot be accessed by other users.
A user box administrator can be specified.
A user box administrator can access all public user boxes and all personal 
user boxes.
If authentication data is erased by canceling the user authentication settings 
or changing the authentication method, all personal user boxes become 
public user boxes.
User 1
User 2
Accessible
Public user box
Personal user 
box for user 1
Personal user 
box for user 2
Box
administrator
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C5502-8 When only account track settings are specified
Users can access all public user boxes and only group user boxes for the ac-
count that the user belongs to.
If authentication data is erased by canceling the account track settings or 
changing the authentication method, all group user boxes become public 
user boxes.
When user authentication and account track settings are specified and 
synchronized
Account A
Account B
Accessible
Public user box
Group user box
for 
account A
Group user box
for account B
Account A
User 1Account B
User 2
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C5502-9 If the account for the user was previously registered, group user boxes for 
accounts that the user does not belong to cannot be accessed.
Users can access all public user boxes, only group user boxes for the ac-
count that the user belongs to, and only personal user boxes that the user 
has created.
Personal user boxes cannot be accessed by other users.
A user box administrator can be specified.
A user box administrator can access all public user boxes, all personal user 
boxes and all group user boxes.
If authentication data is erased by canceling the user authentication settings 
or changing the authentication method, all personal user boxes and group 
user boxes become public user boxes.
Account A
Account BUser 1
User 2
Accessible
Public user box
Personal user 
box for user 1
Box
administrator
Group user box 
for account A
Group user box 
for 
account B Personal user 
box for user 2
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C5502-10 When user authentication and account track settings are specified, but 
not synchronized
If the account for the user was not previously registered, the user logs on 
with the account name and password. The group user box for the account 
can be accessed by a member of an account different from the one that is 
logged on.
Account A
User 1Account B
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C5502-11 Users can access all public user boxes, and only personal user boxes that 
the user has created.
Personal user boxes cannot be accessed by other users.
If a user enters an account name and password when logging on, the group 
user box for that account can be accessed.
A user box administrator can be specified.
A user box administrator can access all public user boxes, all personal user 
boxes and all group user boxes.
If authentication data is erased by canceling the user authentication settings 
or changing the authentication method, all personal user boxes and group 
user boxes become public user boxes.
User 1
Accessible
Public user box
Personal user 
box for user 1
Box
administrator
Accessible by entering the account name and password
Group user box
for 
account A
Group user box
for 
account B
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2.3 Saving copies in user boxes
Settings that can be saved and changed
Within the various functions that can be specified before making copies, 
there are functions whose settings can be saved and there are functions that 
cannot be saved but can be set when printing. The functions whose settings 
can be saved and those that can be changed are listed below.
!
Detail 
The Fold/Bind settings are available only if optional finisher FS-608 is in-
stalled.
The Punch settings are available only if optional finisher FS-517 and the 
punch kit are installed.
Function typeFunctionCan be savedCan be set when 
printing
Number of copies ×o
Paper tray selectiono×
Output tray selectiono×
Basic screen settings Coloro×
Papero×
Zoomo×
Original > Copyoo
Fold/Bindoo
Collate/Groupoo
Punchoo
Stapleoo
Original Settings Combineo×
Quality/Density Original Typeo×
Densityo×
Background Adjustmento×
Application Sheet/Cover/Chapter Insertoo
Edit Coloro×
Page Marginoo
Stamp/Compositionoo
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C5502-13 Saving copy documents
Copy documents can be saved in user boxes. Specify the following informa-
tion when saving copy documents.
!
Detail 
The document can be saved in the following types of user boxes. 
Public user boxes 
Personal user boxes (when user authentication settings are specified) 
Group user boxes (when account track settings are specified) 
Annotation User Box
2
Note 
To output the copy document after saving it to a user box and specifying 
Z-Fold for it, specify a paper size that supports Z-Fold when saving the 
copy document.
The sizes that support Z-Fold are 8-1/2 × 14 w, 11 × 17 w, A3 w, B4 
w and 8K w.
1Press the [Copy] key in the control panel.
2Touch [Application].
ParameterDescription
User Box Specify the user box where the data is to be saved.
Document Name Type in 30 characters or less for the name of the document to be 
saved.
Save & Print To make copies of the document while saving it, touch [Yes].
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3Touch [Save in User Box].
The Save in User Box screen appears.
4Select the user box where the data is to be saved. Touch [User Box].
5Touch the tab for the desired user box, and then touch the button for 
the user box to select it.
– To type in a user box number to specify the user box, touch [Enter 
User Box No.].
– To save the document in the Annotation User Box, touch [System 
User Box], and then touch [Annotation User Box] to select the user 
box.
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