OKI C3520 MFP User Manual

							
Operation > 61
Margin shift - right: This sets the amount to shift the 
document image to the  right.
Select from:  0.00 in, 0.25 in, 0.50 in, 0.75 in, 1.00 in
or
0 mm , 6 mm, 13 mm, 19 mm, 25 mm
Margin shift - bottom : This sets the amount to shift the 
document  up.
Select from:  0.00 in, 0.25 in, 0.50 in, 0.75 in, 1.00 in
or
0 mm , 6 mm, 13 mm, 19 mm, 25 mm
4. Press the  Left arrow key to return to the start menu.
NOTE:
Any parts of the image that do no t fit on the paper as a result 
of this setting, are not printed.  The setting displayed, mm or 
inch, depends on the setting in  Admin Setup - System Setup 
- Unit of Measure in Menu Mode . If Margin Shift-Right is set 
t o  o t h e r  t h a n   0  m m   o r   0 . 0 0  i n ,   E d g e  E r a s e  a l w a y s  d e f a u l t s  
to 0mm (0.00in) and Reduce/Enlarge can be set only to less 
than 100%.
NOTE:
Any parts of the image that do no t fit on the paper as a result 
are printed. The sett ing displayed, mm or inch, depends on 
the setting in Admin Setup - System Setup - Unit of Measure 
in Menu Mode. 
I f  Ma r g in  S hi f t- Ri g ht  i s s et  to  o th er  t ha n 0  m m  or  0 . 00  i n,  
Edge Erase always defaults  to 0mm (0.00in) and Reduce/
Enlarge can be set only to less than 100%.
Downloaded From ManualsPrinter.com Manuals 
						

							
Operation > 62
OPERATION
1.Place your document(s) with the text face  Up in the ADF 
or face  Down on the glass (as described above).
2. If you wish to make one copy of the document(s), simply 
press the  Start button (monochrome or colour option).
3. If more than one copy is n eeded, first set the number of 
copies by pressing the  Enter button and setting the 
number of copies required (1-99).
4. Then press the  Start button 
(monochrome or colour option). 
SCAN MODE
OPERATION
1. Place your document(s) with the text face  Up in the ADF 
or face  Down on the glass (as described above).
2. Select  Scan mode using the  Down arrow button on the 
control panel.
3. Press Enter .
4. Press the  Down arrow key and from the drop-down menu 
and select one of the following:
SCAN TO E-MAIL OPTION.
1. From the next drop-down menu, select the  Destination 
field, and enter the destination e-mail address. This can 
be entered in several ways.
(a) From the Address Book  - by selecting Address 
Book  on the next drop-down menu.
Use the up and down arrows on the control panel to 
select multiple e-mail addresses and press the Enter 
key for each.
Downloaded From ManualsPrinter.com Manuals 
						

							
Operation > 63
An * appears next to each confirmed address.
To remove an email address, move the cursor over 
the address and press the Enter key
(b) Screen entry  - by using the Ten Key pad.
Move the cursor to the  Screen Entry field and press 
the  Enter  key.
Enter the email address using the Ten Key pad.
Select  Continue  to enter a new address.
When you have finished entering all your email 
addresses, select  Done instead of  Continue. The 
screen will ask you to  Confirm your selection.
(c) From an Email addres s number/Group address
Move the cursor to the  Number field and press the 
Enter  key.
Using the  Down key, move the cursor to  Select no 
and press the  Enter key.
Use the  Ten Key  pad to enter a two-digit  Email 
Address no.  or Group Address no.  after the # 
or * and press the Enter key.
As above, select  Continue to enter a new address.
When you have finished entering all your email 
addresses, select  Done instead of  Continue. The 
screen will ask you to  Confirm your selection.
(d) Selecting address  from a Network
Selecting from a Network allows you to search Email 
Addresses from a  Lightweight Directory Access 
Protocol (LDAP)  Server.
Move the cursor to the  LDAP field and press the 
Enter  key.
Enter the information required
NOTE:
Highlight each digit by using  Up/Down /Left  & right  keys. 
Select each digit  by pressing the Enter key.
Downloaded From ManualsPrinter.com Manuals 
						

							
Operation > 64
2.Select the  Subject field 
(a) From the  Email screen, select  Subject.
(b) Select  Subject list  to select from a previously 
entered selection of subjects.
(c) Select  Screen Entry  to enter a new subject.
3. Give your document a  File name.
(a) Select  File name  and enter the information using 
the  Ten Key  pad.
4. Define the  Density
(a) Select  Density  and select from -3 to +3. Normally 
this will be 0 unless the copy documents are either 
very light or dark. In this case compensation can be 
made accordingly.
5. Define the  Media you are using.
(a) Select the relevant media from the drop down list 
(A4, Letter or Legal).
Address book
The following section describes how to add/remove/modify Email 
addresses to/from the Address Book.
To operate the Address Book, select Menu>Scanner 
Menu>Address Book in Menu Mode.
Adding a new Email Address:
(a)Move the cursor to the  Address Book and press the 
Right or Enter key to display the  Email Address/
Group Address Selection  screen.
(b) Select  Email Address  and press the Right or Enter 
key. 
(c) Using Up/Down  key, move the cursor to the 
number you want to add (#00~#99), and press the 
Right or Enter key.
(d) Select an  Address on the displayed screen.
(e) Enter an  Email Address  you want to add. You can 
enter up to 80 characters as an Email Address.
Downloaded From ManualsPrinter.com Manuals 
						

							
Operation > 65
(f)When you have finished entering the Email Address, 
Name  item (to set a Name) appears. You can enter 
a name only after you entered an Email Address.
(g) Select  Name to display in  Screen Entry  screen. 
Enter a name. You can enter up to 16 characters. If 
you do not enter a name, this column remains blank. 
(h) Move the cursor to  Done and press the Enter key to 
move to  Address Book Menu  screen. 
Deleting an Email Address:
(a) Move the cursor to the  Address Book and press the 
Right or Enter key to display the  Email Address/
Group Address Selection  screen.
(b) Select  Email Address  and press Right or Enter key. 
(c) Move the cursor to the Email Address you want to 
delete and press the Right or Enter key. 
(d) In the menu screen displayed, move the cursor to 
Clear, and press the Enter key.
(e) When the Deletion confirmation screen appears, 
select  Yes and press the Enter key to delete the 
selected Email Address. 
Editing the details of an Email Address:
(a) Move the cursor to the  Address Book and press the 
Right or Enter key to display the  Email Address/
Group Address Selection  screen.
(b) Move the cursor to the  Email Address you want to 
modify and press the Right or Enter key. 
(c) The Screen Entry screen appears. Modify the name 
of the Email address as required. 
If you modify an Email Addr ess column to blank, all 
the details of the Email Address are deleted. 
(d) Move the cursor to  Done and press the Enter key to 
move to the  Address Book Menu  screen.
The following section describes how to add/remove/modify 
Group addresses to/from/in the Address Book.
Downloaded From ManualsPrinter.com Manuals 
						

							
Operation > 66
Adding a new Group Address:
(a)Move the cursor to the  Address Book and press 
Right or Enter key to display the  Email Address/ 
Group Address Selection  screen. Select Group 
Address  and press Right or Enter key. 
(b) Using the Up/Down key, move the cursor to the 
number you want to add (G00~G19), and press the 
Right or Enter key. 
(c) In the screen displayed, move the cursor to 
Address List  and press the Right or Enter key. 
A list of Email Addresses that have been added 
appears. 
(d) Move the cursor to the  Email Address you want to 
add to  Group Address  and press the Enter key.
 * is added in front of  the selected Email Address. 
(e) When selecting Email Address(es) is completed, 
press Left key.
You can now enter a  Group name. 
(You can enter a Group name only after you have 
completed selecting an Email Address). 
(f) Select the  Group Name  to display the Screen 
Entry  screen.
(g) Enter a  Group Name .
You can enter up to 16 characters (Single byte 
character) as a Group name. 
If you do not enter a Group name, Group name 
column remains blank. 
(h) Move the cursor to Done and press the Enter key 
to move to the Address Book Menu screen.   
Deleting a Group Address:
(a) Move the cursor to  Address Book and press the 
Right or Enter key to display the  Email Address/
Group Address Selection  screen.
(b) Select  Group Address  and press the Right or Enter 
key.
Downloaded From ManualsPrinter.com Manuals 
						

							
Operation > 67
(c)Move the cursor to the  Group Address you want to 
delete and press the Right or Enter key.
(d) Move the cursor to  Clear and press Enter key. 
Deletion confirmation screen appears.
(e) Select Yes and press the Enter key to delete the 
selected  Group Address .
Modifying the details  of a Group Address: 
(a) Move the cursor to the  Address Book and press the 
Right or Enter key to display the  Email Address/
Group Address Selection  screen.
(b) Select  Group Address  and press the Right or Enter 
key.
(c) Move the cursor to the  Group Address you want to 
modify and press the Right or Enter key.   
(d) Move the cursor to  Address List and press the Right 
or Enter key.
The  Email Address  list appears. In the  Email 
Address  list displayed, * is added in front of 
Email Addresses  that have been added to the 
Group .
(e) To modify a  Group Name , move the cursor to the 
Group Name  and press the Right or Enter key. 
When you press the Right or Enter key, the  Screen 
Entry  screen appears.
(f) Enter the details you want to add. If you unregister 
an Email Address from a Group, all the details of the 
Email Address are deleted.
(g) Move the cursor to  Done and press the Enter key to 
move to the  Address Book Menu  screen.
Downloaded From ManualsPrinter.com Manuals 
						

							
Operation > 68
SCAN TO USB MEMORY 
1.Select  Scan and from the drop down menu select the 
USB Memory  option.
2. Enter a  file name  using the Ten Key pad.
Up to 64 characters (Single byte character) can be 
entered. 
If Scan to Memory is executed without a file name being 
entered, the default file na me added in Scanner Menu > 
Scan to USB Memory > Default File Name in Menu Mode is 
used.
If no file name is entered and you have not specified your 
own Default File Name, the file name used by the machine 
default is Image. 
If the name of the file to be  written in USB Memory is the 
same as files already existing in the memory, three options 
appear on the screen.
You are asked whether you wish to Save File?
OK
The file will replace the one that already exists (limited 
to one file). 
Rename Enables you to rename the file.
Cancel This cancels file writing.
When scanning multiple documents from the ADF, or on 
the Flatbed from Job Build Scanni ng with File Format set to 
Jpeg, the image file is divided by page and saved. The file 
name is file name entered-###, with ### being a 
number between 000 and 999 au tomatically allocated to 
each page. 
3. Set Density  and Media  size.
NOTE:
This option is only available if USB Memory is plugged into the 
USB port on the front of the machine.
Downloaded From ManualsPrinter.com Manuals 
						

							
Operation > 69
4.Press the Colour or Mono  Copy button on the Operator 
Panel.
5. Select  OK from the drop down menu.
6. Observe instructions on the screen.
Document will be scanned to the root directory on the USB 
memory.
SCAN TO NETWORK PC OPTION.
From the drop-down menu, se lect the Network PC field.
Settings:
1.Profile: This selects a File Server setting (Profile) to which 
the image files are sent. Up to 20 Profiles can be added 
and each Profile can be set only by the Web Page and Set-
up Utility. The User Default is Profile #00. 
(a)To display the Profile List, move the cursor to 
Network PC and press the Right or Enter key. 
(If no Profile is present, the Profile List displayed is 
blank).
(b) Using the Up and Down buttons, move the cursor on 
the Profile List screen to the File Server to which you 
are sending the image file, and then press the Right 
or Enter key. 
When the Right or Enter key is pressed to confirm the File 
Server selected, the display changes to the Scan to Server 
Stand-by screen. 
The display shows the name of the Profile selected. 
Downloaded From ManualsPrinter.com Manuals 
						

							
Operation > 70
SCAN TO PC OPTION.
The scanner function can be controlled from either the MFP (Push 
Scan) or from the PC (Pull Scan).
Push Scan option
1.From the drop down menu, select the PC option.
The Push Scan screen which appears has four options:
>Email
> Folder
> Application
> Fax
2. Using the Up/Down arrow keys, scroll to the function you 
need.
3. Select the function with the Enter key, followed by the 
Colour/Mono key to start scanning.
(a) Email
When the Email function is 
selected, the Hotkey Utility 
executes PC Scan in 
accordance with your settings 
for “Scan to Email”. The 
scanned image data is saved in 
the specified folder and is 
ready for the software to send 
as an attachment. Complete 
the data on screen and send.
(b) Folder
When the Folder function is selected the Hotkey 
Utility executes PC Scan in accordance with your 
settings for “Scan to Folder”. The scanned image 
data is saved in the specified folder.
NOTE:
Ensure that the Hotkey Utility  is installed and set up first.
Downloaded From ManualsPrinter.com Manuals