OKI C3520 MFP User Manual

							
Operation > 71
(c) ApplicationWhen the Application function is selected the PCs 
Hotkey Utility executes PC Scan in accordance with 
your settings for “Scan to Application1”. The 
scanned image data is opened in the application 
specified by the Hotkey Utility for  Application 2. 
(d) Fax
When the Fax function is selected, the Hotkey Utility 
executes PC Scan in accordance with your settings 
for “Scan to PCFax”. The scanned image data is 
saved in the specified folder and is ready for the 
software to send as an attachment. Complete the 
data on screen and send.
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Pull Scan Option
1.Double click the Hotkey Icon on your desktop
The Hotkey console (below) will appear.
The functions below, can now be controlled from the PC: >Scan to Application1
> Scan to Application2
> Scan to Email
> Scan to Folder
> Scan & Print
> Scan to PCFax
> Settings
As the cursor passes over an icon, the parameters set for that 
icon appear in a text box (except, of course, “Settings”). a single 
click will select that option.
Besides the “Settings” option, there are two others available in 
Pull Scan - “Scan to Application2” and “Scan & print”. >“Scan to Application2” works exactly the same as scan 
to Application1, simply allowing an alternative 
application to be selected.
> “Scan & Print” allows you to scan to any printer 
available to your PC, including the MFP’s printer.
> The “Settings” option allows you to set the parameters 
for all options.
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Operation > 73
FAX MODE (C3530MFP)
OPERATION
1.Place your document(s) with the text face  Up in the ADF 
or face  Down on the glass (as described above).
2. Select  Fax mode using the  Down arrow button on the 
control panel.
3. Press Enter .
4. Press the  Down arrow key and from the drop-down menu 
and select one of the following:
SETTING UP
You can set up sending to a Fax no. by any of the following 
methods.
1. By selecting from the Phone Book
You can select a Fax no. from the numbers that have been 
added to the Phone Book.
(a)Displaying Phone Book screen
In the Fax screen, move the cursor to  Phone book 
and press the Right or Enter key. 
(b) Selecting a Fax destination
Lists of  Speed Dials  and Group Dials  that have 
been added to the  Phone Book are displayed in the 
order Group Dial (G00~09) and Speed 
Dial(#00~#99).
Using the Up and Down keys, move the cursor to the 
destination  Fax no. or Speed or Group Dial , and 
press the Right key.
(c) Removing a Fax no.
Move the cursor to the  Fax no. (* is added in front 
of the Fax no.), and press the Enter key to remove it. 
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(d)Continuing/completing selecting a Fax  destination
If the Left key is pressed with Speed Dial and Group 
Dial lists displaying, the  Fax Standby screen 
appears.
(e) Adding a Fax destination
Select a  Fax no.  in the Fax screen and add it. 
Searching Speed and Group Dial. 
You can search  Speed Dial and Group Dial  for numbers 
that have been added to the Phone Book.
You can search Fax destinations by using the Ten keys. The 
search target is the initial character of  Name only.
When a Speed Dial or Group Dial Name whose initial 
character matches the characte r specified by the Ten key 
entry exists, the list of Fax numbers that have been added 
and meet the search criteria appears in the screen. 
(a) Entering a search character
In the Phone Book  display screen, enter the initial 
character of the  Name to search using the Ten key.
Destinations whose initial character matches the 
entered character appear in the screen. You can 
start the search again by entering a different 
character using the Ten key.
Using Speed and Group dial
(a) Entering Speed Dial/Group Dial
Move the cursor to  Fax no. and press the “#” key 
(Speed Dial number) or “*” key (Group Dial number) 
in Ten keys, to move to the  Select no. screen. The 
Select no . screen will display the  # or * that you 
have just entered. 
NOTE:
You can switch among numbers, upper-case/lower-case 
letters, and symbols by pressi ng the same Ten key multiple 
times. When you press the same Ten key multiple times, you 
have to re-press the Ten key within 2 seconds of the previous 
press).
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(b)Entering a Speed Dial/Group Dial number
Enter a two-digit  Speed Dial number or Group Dia l 
number using the Ten keys after # or *mark, 
and press the Enter key. 
When you want to specify Speed Dial number 
#00~#09 and Group Dial number G00~G09, you 
can select a Fax Send destination by pressing the 
Enter key after entering #0~9 or *0~9. 
Continuing/completing selecting a Fax destination (a)When you have selected a destination for your Fax, 
the Continue  screen appears. In the  Continue 
screen, move the cursor to  Continue and press the 
Enter key to return to the  Phone Book screen.
(b) In the  Continue  screen, move the cursor to  Done 
and press the Enter key to return to the  Fax Stand-
by  Screen.
When you return to the  Fax Stand-by screen after 
selecting a Fax no., you will see  Confirm below the  Fax 
no . and the cursor will be on  Confirm. 
Adding a Fax destination Select a  Fax no. in the Fax Stand-by  screen and add it. 
2. Entering a Fax no. using the Ten keys
You can enter a Fax destination  no. using the Ten keys. 
Entering a Fax no. You can enter a Fax no. by pressing the Ten keys when 
Fax no.  is selected.
If the Fax no. you entered does not fit in a line, it will wrap 
and appear on multiple lines.
When you move the cursor off a Fax no. by using the Down 
key, only the portion of the Fax no. that can be displayed 
in one line is displayed.
To delete numbers incorrectly entered, use the  Left arrow 
key.
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Starting Fax sendWhen the  Enter Fax no.  screen is open, press the  Start 
button after entering a Fax no. to start sending the Fax.
Or you can return to the  Fax Stand-by screen by pressing 
the Enter key after entering a Fax no., and start sending 
the Fax by pressing the  Start button.
Continuing/completing select ing a Fax Send destination
When you complete entering a Fax no. the  Continue 
screen appears.
In the  Continue  screen, move the cursor to  Continue and 
press the Enter key to return to the  Enter Fax no. screen. 
In the  Continue  screen, move the cursor to  Done and 
press the Enter key to return to the  Fax Stand-by screen.
When you return to the  Fax Stand-by screen after 
selecting a Fax no., you will see  Confirm below the  Fax 
no.  and the cursor on  Confirm.
Adding a Fax destination Select a  Fax no. in the  Fax Stand-by  screen and add it.
FAX RECEIVING
Automatic Fax receive. (default mode)
When the MFP is in Automatic Fax Receive, the screen display 
appears only in the Idle state. Th e display does not appear during 
operation. If Fax receiving fails, the error display message 
remains until you press the Stop button.
When Automatic Fax Receive is functioning correctly: 
When ringing - Receiving Start is displayed on screen
While it is receiving a Fax - Fax Receiving, senders Fax 
no., and the number of received pages are displayed until 
the reception of data from all pages is completed.
Upon completion of Fax Receiv ing, senders Fax no., the 
total number of received pages, and Receiving OK are 
displayed for 3 seconds, and  the display changes to the 
Mode Selection screen.
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When the machine is printing Faxed images, the screen 
displays are the same as those for printing.
Cancelling while receiving a Fax 
Cancel is disabled while the machine is receiving a Fax. 
If an error occurs: While the machine is ringing:
If an error happens while a Fax is being received, Fax 
communication-related errors are displayed. 
While the machine is printing Fax Receive images:
If an error happens while a Fax is printing, error 
messages displayed are the same as those in print 
mode.
Phone book
This section describes how to add/remove/modify Fax numbers 
to/from/in the Phone Book.
To operate the Phone Book, select  Menu>Fax Menu>Phone 
Book . 
Adding a new Speed Dial.
1. Move the cursor to  Phone Book and press the Right or 
Enter key to display the  Speed Dial/Group Dial  
Selection screen.
2. Select  Speed Dial  by pressing the Right or Enter key. 
3. Using the Up/Down keys, move the cursor to the number 
you want to add (#00~#99), and press the Right or Enter 
key.
4. Select a  Fax no. with the Right or Enter key to display the 
Enter Fax no.  screen.
5. Enter the  Fax no. you want to add using the Ten keys.
You can enter up to 32 characters (Single byte character) 
as a Fax no.
When you have completed entering the  Fax no., Name  
item (to set a name) appears.
You can enter a name only after you entered a Fax no. 
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6.Select  Name to display  Screen Entry  screen. Enter a 
name.
You can enter up to 16 characters (Single byte character) 
as a name. If you do not enter a name, name column 
remains blank. 
7. Move the cursor to  Done and press the Enter key to move 
to the  Phone Book  Menu screen.
Deleting a Speed Dial.
1.Move the cursor to the  Phone Book and press the Right 
or Enter key to display the  Speed Dial/Group Dial 
Selection screen. Select  Speed Dial and press the Right 
or Enter key.
2. Move the cursor to the  Speed Dial you want to delete and 
press the Right or Enter key.
3. In the displayed menu screen, move the cursor to  Clear 
and press the Enter key.
4. The Deletion Confirmation  screen appears.
Select  Yes and press the Enter key to delete the selected 
Speed Dial.
Modifying the details of a Speed Dial. 
1. Move the cursor to  Phone Book and press the Right or 
Enter key to display  Speed Dial/Group Dial  Selection 
screen.
2. Select  Speed Dial  and press the Right or Enter key. 
3. Move the cursor to the  Speed Dial you want to modify 
and press the Right or Enter key.
4. Move the cursor to the  Fax no. you wish to modify and 
press the Right or Enter key.
When you press Right or Enter key, the  Enter Fax no. 
screen appears.
5. To modify the  Name, move the cursor to the  Name and 
press the Right or Enter key.
6. When you press Right or Enter key, the  Screen Entry 
screen appears.
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Modify the Name of the Fax no. 
7. Move the cursor to  Done and press the Enter key to move 
to the  Phone Book  Menu screen.
Adding a new Group Dial.
1.Move the cursor to  Phone Book and press the Right or 
Enter key to display the  Speed Dial/Group Dial  
Selection screen.
2. Select  Group Dial  and press the Right or Enter key.   
3. Using the Up/Down keys, move the cursor to the number 
you want to add (G00~G09), and press Right or Enter 
key.
4. On the screen, move the cursor to the  Speed Dial List 
and press the Right or Enter key.
A list of Speed Dials that have been added appears.
5. Move the cursor to the  Speed Dial you want to add to 
Group Dial and press the Enter key. 
* is added in front of the selected Speed Dial. 
6. When selecting  Speed Dial numbers is completed, press 
the Left key.
You can now enter a  Group name. 
When you have completed selecting  Speed Dial numbers, 
the request to enter a Group name appears.
You can enter a  Group name only after you completed 
selecting a  Speed Dial . 
7. Select the  Group Name  to display the  Screen Entry 
screen. Enter a  Group name.
You can enter up to 16 characters (Single byte character) 
as a Group name.   For operations in Screen Entry screen, 
see 5.4. If you do not enter a Group name, Group name 
column remains blank. 
8. Move the cursor to  Done and press the Enter key to move 
to  Phone Book  Menu screen.
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Deleting a Group Dial. 
1.Move the cursor to  Phone Book and press the Right or 
Enter key to display the  Speed Dial/Group Dial  
Selection screen.
2. Select Group Dial  and press the Right or Enter key.   
3. Move the cursor to the  Group Dial you want to delete and 
press the Right or Enter key.
4. In the menu screen displayed, move the cursor to  Clear 
and press the Enter key. 
The  Deletion Confirmation  screen appears.
5. Select  Yes and press the Enter key to delete the selected 
Group Dial . 
Modifying the details of a Group Dial.
1.Move the cursor to Phone Book and press the Right or 
Enter key to display the  Speed Dial/Group Dial  
Selection screen.
2. Select  Group Dial  and press Right or Enter key.   
3. Move the cursor to the  Group Dial you want to modify 
and press the Right or Enter key.    
4. Move the cursor to the  Speed Dial List and press the 
Right or Enter key.
The  Speed Dial  list appears.
In the displayed Speed Dial list,  * is added in front of the 
Speed Dial. 
5. Move the cursor to the  Group Name and press the Right 
or Enter key and the  Screen Entry screen appears.
6. Enter the details you want to add.
If you unregister a Speed Dial  from a Group, all the details 
of the Speed Dial are deleted.
7. Move the cursor to  Done and press the Enter key to move 
to  Phone Book  Menu screen.
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