Ricoh Aficio MP1600L User Manual

							Operating Instructions
General Settings Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in About This Machine before using the machine.
Connecting the Machine
System Settings
Copier Features
Fax Features
Printer Features
Scanner Features
Registering Addresses and Users for Facsimile/Scanner Functions
Other User Tools
Appendix1
2
3
4
5
6
7
8
9
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							Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual.
• Type 1: Type for MP 1600/Aficio MP 1600/IS 2316
 Type 2: Type for MP 2000/Aficio MP 2000/IS 2320
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
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							i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
Important
❒Media differ according to manual.
❒The printed and electronic versions of a manual have the same contents.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒Depending on which country you are in, there may also be html manuals. To
view these manuals, a Web browser must be installed.
❖About This Machine
Be sure to read the Safety Information in this manual before using the ma-
chine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
❖Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, and other consumables.
❖Security Reference
This manual is for administrators of the machine. It explains security func-
tions that the administrators can use to protect data from being tampered
with, or prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖Copy Reference
Explains Copier functions and operations. Also refer to this manual for expla-
nations on how to place originals.
❖Facsimile Reference
Explains Facsimile functions and operations.
❖Printer Reference
Explains Printer functions and operations.
❖Scanner Reference
Explains Scanner functions and operations.
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							ii❖Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.
❖Other manuals
• Quick Reference Copy Guide
 Quick Reference Fax Guide
 Quick Reference Printer Guide
 Quick Reference Scanner Guide
 PostScript3 Supplement
UNIX Supplement
 Manuals for DeskTopBinder Lite:
DeskTopBinder Lite Setup Guide
DeskTopBinder Introduction Guide
Auto Document Link Guide
Note
❒Manuals provided are specific to machine types.
❒For UNIX Supplement, please visit our Web site or consult an authorized
dealer.
❒PostScript3 Supplement and UNIX Supplement include descriptions of
functions and settings that might not be available on this machine.
*Optional
Product name General name
DeskTopBinder Lite and DeskTopBinder 
Professional
*DeskTopBinder
ScanRouter EX Professional
* and ScanRouter 
EX Enterprise*
the ScanRouter delivery software
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							iii
TABLE OF CONTENTS
Manuals for This Machine ...................................................................................... i
How to Read This Manual ..................................................................................... 1
Symbols ..................................................................................................................... 1
Display Panel.......................................................................................................... 2
Reading the Display and Using Keys ......................................................................... 3
Accessing User Tools ........................................................................................... 4
Changing Default Settings ......................................................................................... 4
Exiting User Tools ...................................................................................................... 5
Menu Protect .............................................................................................................. 5
Changing Default Settings Using Web Image Monitor ............................................... 6
1. Connecting the Machine
Connecting to the Interfaces ................................................................................ 7
Connecting to the Ethernet Interface ......................................................................... 8
Connecting to the USB Interface.............................................................................. 10
Connecting to the IEEE 1284 Interface .................................................................... 11
Connecting to the IEEE 802.11b (Wireless LAN) Interface...................................... 12
Network Settings.................................................................................................. 15
Settings Required to Use the Printer/LAN-Fax ........................................................ 15
Settings Required to Use Internet Fax ..................................................................... 17
Settings Required to Use E-mail Function ............................................................... 20
Settings Required to Use Scan to Folder Function .................................................. 23
Settings Required to Use the Network Delivery Scanner......................................... 25
Settings Required to Use Network TWAIN Scanner ................................................ 27
Using Utilities to Make Network Settings ................................................................. 29
Connecting the Machine to a Telephone Line and Telephone ........................ 36
Connecting the Telephone Line ............................................................................... 36
Selecting the Line Type............................................................................................ 36
2. System Settings
General Features.................................................................................................. 37
Output tray settings .................................................................................................. 39
Tray Paper Settings ............................................................................................. 40
Timer Settings ...................................................................................................... 43
Interface Settings ................................................................................................. 45
Network .................................................................................................................... 45
Parallel Interface ...................................................................................................... 48
IEEE 802.11b ........................................................................................................... 49
Print I/F Settings List ................................................................................................ 50
File Transfer ......................................................................................................... 51
Administrator Tools ............................................................................................. 55
Program/Change/Delete LDAP Server .................................................................... 59
Programming the LDAP Server................................................................................ 62
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3. Copier Features
Copier Features.................................................................................................... 69
4. Fax Features
General Settings/Adjust ...................................................................................... 73
Reception Settings .............................................................................................. 75
E-mail Settings ..................................................................................................... 76
IP-Fax Settings ..................................................................................................... 78
Administrator Tools ............................................................................................. 81
Registering Fax Information ............................................................................... 84
Registering Fax Information ..................................................................................... 85
Deleting Fax Information .......................................................................................... 87
Forwarding ........................................................................................................... 89
Programming an End Receiver ................................................................................ 90
Canceling Receiver Settings .................................................................................... 91
Printing a Forwarding Mark ...................................................................................... 92
Parameter Setting ................................................................................................ 93
Changing the User Parameters................................................................................ 96
Printing the Parameter Settings List......................................................................... 98
Home Position ...................................................................................................... 99
Changing the Home Position ................................................................................. 101
Program Special Sender ................................................................................... 103
Authorized Reception ............................................................................................. 104
Forwarding ............................................................................................................. 105
Memory Lock.......................................................................................................... 105
Programming/Changing Special Senders .............................................................. 106
Authorized RX (Authorized Reception) .................................................................. 108
Forwarding ............................................................................................................. 108
Memory Lock.......................................................................................................... 110
Programming Initial Set Up of a Special Sender .................................................... 110
Deleting a Special Sender...................................................................................... 111
Printing Special Sender List ................................................................................... 113
5. Printer Features
List/Test Print ..................................................................................................... 115
Printing the List/Test page ..................................................................................... 116
Maintenance ....................................................................................................... 117
System ................................................................................................................ 118
Host Interface ..................................................................................................... 121
PCL Menu ........................................................................................................... 122
PS Menu .............................................................................................................. 124
PDF Menu ........................................................................................................... 125
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							v
6. Scanner Features
Scan Settings ..................................................................................................... 127
Destination List Settings ................................................................................... 129
Send Settings ..................................................................................................... 130
7. Registering Addresses and Users for Facsimile/Scanner Functions
Address Book..................................................................................................... 133
Managing names in the Address Book .................................................................. 135
Sending fax by Quick Dial ...................................................................................... 135
Sending e-mail by Quick Dial ................................................................................. 136
Sending scanned files to a shared folder directly................................................... 136
Preventing unauthorized user access to shared folders from the machine ........... 136
Managing users and machine usage ..................................................................... 137
Registering Names ............................................................................................ 138
Registering Names................................................................................................. 138
Changing a Registered Name ................................................................................ 140
Deleting a Registered Name .................................................................................. 141
Authentication Information (MFP) .................................................................... 143
Registering a User Code ........................................................................................ 143
Changing a User Code........................................................................................... 146
Deleting a User Code ............................................................................................. 149
Displaying the Counter for Each User .................................................................... 151
Printing the Counter for Each User ........................................................................ 152
Printing the Counter for All User ............................................................................ 154
Clearing the Number of Prints ................................................................................ 156
Fax Destination .................................................................................................. 159
Fax Destination ...................................................................................................... 161
IP-fax Destination ................................................................................................... 172
E-mail Destination.............................................................................................. 180
Registering E-mail Destination ............................................................................... 180
Changing a Registered E-mail Destination ............................................................ 183
Deleting a Registered E-mail Destination .............................................................. 186
Registering Folders ........................................................................................... 188
Using SMB to Connect ........................................................................................... 188
Using FTP to Connect ............................................................................................ 201
Using NCP to Connect ........................................................................................... 213
Registering Names to a Group ......................................................................... 226
Registering a New Group ....................................................................................... 226
Registering Names to a Group............................................................................... 228
Adding a Group to Another Group ......................................................................... 230
Displaying Names Registered in Groups ............................................................... 232
Removing a Name from a Group ........................................................................... 233
Deleting a Group within Another Group ................................................................. 236
Changing a Group Name ....................................................................................... 238
Deleting a Group .................................................................................................... 240
Registering a Protection Code ......................................................................... 242
Registering a Protection Code to a Single User..................................................... 242
Registering a Protection Code to a Group User..................................................... 245
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							vi
Registering SMTP and LDAP Authentication .................................................. 248
SMTP Authentication ............................................................................................. 248
LDAP authentication .............................................................................................. 252
Searching............................................................................................................ 256
Searching by Name................................................................................................ 256
Searching from the List .......................................................................................... 257
Searching by Registration Number ........................................................................ 258
Searching by User Code ........................................................................................ 259
Searching by Fax Number ..................................................................................... 260
Searching by E-mail Address ................................................................................. 261
Searching by Destination Folder Name ................................................................. 262
Using Web Image Monitor ................................................................................. 263
8. Other User Tools
Changing the Display Language ...................................................................... 265
Counter ............................................................................................................... 266
Displaying the Total Counter .................................................................................. 266
9. Appendix
Copyright Information about Installed Software............................................. 267
expat ...................................................................................................................... 267
NetBSD .................................................................................................................. 268
Sablotron ................................................................................................................ 270
JPEG LIBRARY ..................................................................................................... 270
SASL ...................................................................................................................... 271
MD4........................................................................................................................ 272
MD5........................................................................................................................ 272
Samba(Ver 3.0.4) ................................................................................................... 273
RSA BSAFE
®......................................................................................................... 273
Open SSL............................................................................................................... 274
Open SSH .............................................................................................................. 276
Open LDAP ............................................................................................................ 281
INDEX....................................................................................................... 283
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							1
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the Safety Information section of About This Ma-
chine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
Safety Information section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
This symbol indicates information or preparations required prior to operating.
Indicates supplementary explanations of the machines functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[ ]
Indicates the names of keys that appear on the machines display panel.
{ }
Indicates the names of keys on the machines control panel.
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							2
Display Panel
The display panel shows machine status, error messages, and function menus.
Important
❒A force or impact of more than 30 N (about 3 kgf) will damage the display
panel.
If you press the {User Tools/Counter} key, the User Tools Menu screen appears.
Using the System Settings menu screen as an example, this section explains how
to use the machines display panel.
1.The settings menu appears. Press
the {U} or {T} key to scroll to the
setting you want to specify or
change, and then press the {OK} key
to display the screen for specifying
that setting.
2.The number of pages in the dis-
played settings menu appears. If you
cannot see the entire menu, press the
{U} or {T} key to scroll the screen.
12
ARG001S
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