Ricoh Aficio MP1600L User Manual

							File Transfer
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❖Admin. E-mail Address
On e-mailed scanned documents, if the sender is not specified, this appears
as the senders address.
When sending e-mail using the Internet fax function, the administrators e-
mail address appears as the senders address under the following conditions:
 The sender was not specified and the machines e-mail address is not reg-
istered.
 The specified sender is not registered in the machines address book and
the machines e-mail address has not been registered.
When conducting SMTP authentication for files transmitted under the Inter-
net fax function, the Admin. E-mail Address will appear in the From: box.
If you have specified the user name and e-mail address in [SMTP Authentica-
tion], be sure to specify Admin. E-mail Address.
Enter within up to 128 characters.
On e-mailed scanned documents, if [Auto Specify Sender Name] is [Off], specify
the sender.
❖E-mail Communication Port
Specify the port numbers for receiving Internet faxes. The specified POP3
port number is used for [POP before SMTP].
Enter a port number between 1 and 65535 using the number keys, and then
press the {OK} key.
The default setting for POP3 is 110.
The default setting for IMAP4 is 143.
The default setting for SMTP is 25.
❖E-mail Recept. Interval
Specify, in minutes, the time interval for receiving Internet faxes via POP3 or
IMAP4 server.
The default setting is On.
If [On] is selected, the time interval can be specified from 2 to 1440 in incre-
ments of one minute.
The default setting time is 15 min..
❖Max. Recept. E-mail Size
Specify the maximum reception e-mail size for receiving Internet faxes.
Enter a size from 1 to 4 MB in increments of one megabyte.
The default setting is 2MB.
❖E-mail Storage in Server
Specify whether or not to store received Internet fax e-mail on the POP3 or
IMAP4 server.
The default setting is Off.
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							System Settings
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❖Default User Name/PW(Send)
To send a scan image directly to a Windows shared folder, an FTP server, or
a NetWare server, specify the user name and password. The user name and
password specified in this setting will be shared by all users.
 SMB User Name
 SMB Password
FTP User Name
 FTP Password
NCP User Name
 NCP Password
Enter in up to 64 characters.
❖Auto Specify Sender Name
Set whether or not to specify the name of the e-mail sender.
On
If you select [On], the specified e-mail address appears in the From: box.
If you do not specify an address, the administrators e-mail address ap-
pears in the From: box instead.
If you do not specify the sender when sending a file by e-mail under the
fax function, or if the specified e-mail address is not registered in the ma-
chine’s address book, the machine’s e-mail address will appear in the
From: box. If the machine does not have an e-mail address, the adminis-
trator’s e-mail address will appear in the From: box.
Off
If you select [Off], the specified e-mail address appears in the From: box
and you will not be able to send e-mail without specifying the address.
When using the fax function, you cannot send e-mail if the specified e-mail
address is not registered in the machines address book.
The default setting is Off.
❖Fax E-mail Account
Specify e-mail address, user name and password for receiving Internet faxes.
 E-mail Address
Enter an e-mail address using up to 128 characters.
User Name
Enter a user name using up to 191 characters.
 Password
Enter a password using up to 128 characters.
The default setting is Do not Receive.
Reference
p.4 “Accessing User Tools”
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							Administrator Tools
55
2 Administrator Tools
This section describes the user tools in the Administrator Tools menu under Sys-
tem Settings.
Default settings are shown in bold type.
Administrator Tools are used by the administrator. To change these settings,
contact the administrator.
We recommend specifying Administrator Authentication before making Ad-
ministrator Tools settings.
❖Address Book Management
You can add, change or delete information registered in the Address Book.
For details, see Address Book.
 Program/Change
You can register and change names as well as user codes.
Name
Registration No.
Auth. Info
You can register a user code, and specify the functions available to each
user code. You can also register user names and passwords to be used
when sending e-mail, sending files to folders, or accessing an LDAP
server.
Protection
You can register a protection code.
 Fax Settings
You can register a fax number, international TX mode, label insertion,
IP-Fax destination, and protocol.
 E-mail Settings
You can register e-mail address.
Folder Info
You can register the protocol, path, port number, and server name.
Register Group to
You can put names registered in the Address Book into a group.
 Delete
You can delete a name from the Address Book.
You can register up to 150 names.
You can register up to 50 user codes.
You can also register and manage data in the Address Book using Web Image
Monitor or SmartDeviceMonitor for Admin.
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							System Settings
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❖Prgrm./Change/Delete Group
Names registered in the Address Book can be added into a group.
You can then easily manage the names registered in each group.
 Program/Change
You can register and change groups.
The following items can be registered or changed:
Group Name
Registration No.
 Programd. User/Group
Protection
You can register a protection code.
Register Group to
You can put groups registered in the Address Book into a group.
 Delete
You can delete a group from the Address Book.
You can register up to 10 groups.
You can also register and manage groups in the Address Book using Web
Image Monitor or SmartDeviceMonitor for Admin.
❖Address Book:Print List
You can print the destination list registered in the Address Book.
Destination List
Prints the list of names in the Address Book.
 Group Destination List
Prints the list of groups in the Address Book.
Quick Dial Label
Prints the quick dial label.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Address Book:Print List] using {U} or {T}, and then press the {OK}
key.
CSelect a desired list to print using {U} or {T}, and then press the {OK} key.
DPress the {Start} key.
The list is printed.
❖Display/Print Counter
Allows you to view and print the number of prints.
 Display/Print Counter
Display the number of prints for each function (Total, Copier, A3/DLT,
Fax Prints, Send / TX Total, Fax TX, Printer, Duplex, Scanner Send).
Print Counter List
Prints out a list of the number of prints made under each function.
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							Administrator Tools
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❖Disp./Print User Counter
Allows you to view and print the numbers of prints accessed with user codes,
and to set those values to 0.
The number of prints may differ from the counter value shown in [Dis-
play/Print Counter].
Display
Press [U] or [T] to show all the numbers of prints.
Copier Counter
 Printer Counter 
 Facsimile Print
 Fax TX Page Counter
 Scanner Send Counter
Print
 All Users
Prints the counter values for all the users.
 Per User
Prints the counter values for each user.
Clear
 All Users
Sets the counter value for all the users.
 Per User
Sets the counter value for each user.
❖User Auth. Management
Off
User Code Auth.
Using User Code Authentication, you can limit the available functions
(Copier / Printer / Others: Fax/Scanner )and supervise their use.
When using User Code Authentication, register the user code.
Using the Printer PC Control function, you can obtain a log of prints cor-
responding to the codes entered using the printer driver.
For details about Basic Authentication, Windows Authentication, LDAP
Authentication, and Integration Server Authentication, consult your ad-
ministrator.
Basic Auth.
Windows Auth.
LDAP Auth.
 Integration Svr. Auth.
❖Admin. Auth. Management
For details about this function, consult your administrator.
❖Program/Change Admin.
For details about this function, consult your administrator.
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							System Settings
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❖Key Counter Management
Specify that functions that you want to manage with the key counter.
Copier
 Facsimile
Printer
Scanner
❖Extended Security
Specify whether or not to use the extended security functions. For details
about this function, consult your administrator.
❖Prog/Chnge/Del LDAP Server
By registering the LDAP server, you can search the LDAP servers address
book for an recipients e-mail address when sending files by e-mail using the
scanner or fax functions.
Name
Server Name
Search Base
Port No.
SSL
 Authentication
User Name
 Password
 Search Criteria
Search Options
To execute LDAP Search, be sure to specify, Server Name, Search Base,
Port No., Search Criteria, Authentication, User Name, and Password.
You can set Authentication to High Security, On, or Off. The required
setting depends on the server environment, so check the server environment
and specify the setting accordingly. As for the other settings, check the server
environment as required and specify the settings accordingly. To use the
LDAP server, set LDAP sever to [On] in Administrator Tools. Version 2 and
3 LDAP servers are supported. When using a version 2 LDAP server, you can-
not set Authentication to [High Security].
For details about programming, changing, or deleting the LDAP server, see
Program/Change/Delete LDAP Server.
❖LDAP Search
Specify whether or not to use the LDAP server for searching.
On
Off
If you select [Off], [Search LDAP] does not appear on the searching display.
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							Administrator Tools
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❖AOF (Always On)
Specify whether or not to use Auto Off.
On
Off
❖Firmware Version
You can check the version of the software installed in this machine.
❖Network Security Level
For details about this function, consult your administrator.
❖Delete All Logs
For details about this function, consult your administrator.
❖Transfer Log Setting
For details about this function, consult your administrator.
Reference
p.4 “Accessing User Tools”
p.59 “Program/Change/Delete LDAP Server”
p.266 “Counter”
p.152 “Printing the Counter for Each User”
p.133 “Address Book”
Program/Change/Delete LDAP Server
This section explains how to program the LDAP server settings.
Programing / Changing the LDAP server
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
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							System Settings
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CSelect [Prog/Chnge/Del LDAP Server] using {U} or {T}, and then press the {OK}
key.
DSelect [Program/Change] using {U} or {T}, and then press the {OK} key.
ESelect the LDAP server you want to program or change using {U} or {T},
and then press the {OK} key.
When programming the server, select [*Not Programmed].
FSet each item as necessary.
GPress {OK} after setting each item.
For details about specifying the settings, see Programming the LDAP Server.
HPress [Exit].
IPress the {User Tools/Counter} key.
Reference
p.62 “Programming the LDAP Server”
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							Administrator Tools
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Deleting the programmed LDAP server
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
CSelect [Prog/Chnge/Del LDAP Server] using {U} or {T}, and then press the {OK}
key.
DSelect [Delete] using {U} or {T}, and then press the {OK} key.
ESelect the LDAP server you want to delete using {U} or {T}, and then press
the {OK} key.
FPress [Yes].
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							System Settings
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Programming the LDAP Server
This section explains how to specify the LDAP server settings.
Entering an identification name
ASelect [Name] using {U} or {T}, and then press the {OK} key.
Register a name for the LDAP server to appear on the server selection screen
of the LDAP search operation.
BEnter the name and then press the {OK} key.
Entering a server name
ASelect [Server Name] using {U} or {T}, and then press the {OK} key.
Register LDAP Server host name or IPv4 address.
BEnter the server name, and then press the {OK} key. 
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