Ricoh Aficio MP1600L User Manual

							Program Special Sender
103
4 Program Special Sender
By programming particular senders in advance, you can set the following func-
tion for each sender:
Authorized RX
Forwarding
Memory Lock
Use Own Name or Own Fax Number to program your senders. If the sender has
a machine of the same manufacturer, program an Own Name that has already
been programmed as a sender. If the machine is not from the same manufacturer,
Own Fax Number is used. You can apply the same settings to all programmed
numbers. You can then customize the settings for individual numbers as neces-
sary using the Special Sender Registration function.
The following items can be programmed.
❖Special Senders
Up to 30 Special Senders can be registered. A maximum of 20 characters can
be used for each name when using G3.
❖Full/ Partial agreement
When you program own names and facsimile names for multiple destina-
tions, you can program a common sequence of characters to identify destina-
tions.
Using a Full agreement:
Using a Partial agreement:
You can program up to 30 wild cards.
Spaces are ignored when identifications are compared.
You can use wild cards for the following functions:
Forwarding
 Authorized RX (Authorized Reception)
Destination to be programmed 
(Own Name)Number of programmed identifications
NEW YORK BRANCH
HONG KONG BRANCH
SYDNEY BRANCH3
Destination to be programmed 
(Own Name)Number of programmed identifications
BRANCH 1
Downloaded From ManualsPrinter.com Manuals 
						

							Fax Features
104
4
Note
❒You cannot program senders as Special Senders if they do not have Own
Name or Own Fax Number programmed.
❒The machine cannot differentiate between Polling Reception and Free Polling
documents from Special Senders.
❒You cannot use the following functions with Internet Fax receptions.
Authorized RX
Memory Lock
❒You can program up to 24 characters for the sender.
❒To use Forwarding, Print 2 Sided, or Paper Tray with Internet Fax reception,
program the senders e-mail address.
❒You can check Own Name and Own Fax Number using the Journal. You can
check programmed Special Senders using the specified sender list.
Reference
p.113 “Printing Special Sender List”
Authorized Reception
Use this function to limit incoming senders. The machine only receives faxes
from programmed Special Senders, and therefore, it helps you screen out un-
wanted documents, such as junk mail, and saves wasting fax paper.
Note
❒To use this function, program the Special Senders function, and then select
On in Authorized Reception with Reception Settings.
❒Without programming Special Senders, the Authorized RX function will not
work, even if you select On.
❒If you select Off for Authorized RX in Initial Set Up, settings are the same
as the Reception Settings.
❒You can change Special Senders in the same way as you program them.
Reference
p.93 “Parameter Setting” (switch 08, bit 2)
Downloaded From ManualsPrinter.com Manuals 
						

							Program Special Sender
105
4
Forwarding
Print received documents, and then transfer them to those receivers pro-
grammed beforehand.
Folder destination can be registered.
It is also possible to forward faxes sent only by senders programmed as Special
Senders.
Note
❒To use this function, program your Special Senders, and then select On for
Forwarding in Reception Settings.
❒If you specify On in Forwarding and select [Same as Basic Settings], the fax
document is forwarded to the receivers programmed in Specify End Receiv-
er..
❒If you do not program any Special Senders, the machine transfers all incom-
ing documents to the other end receivers specified in Specify End Receiver..
❒You can set the fax destination, Internet Fax destination, IP-Fax destination,
and folder destination, as a forward destination.
❒Set folder destinations using the Address Book Management function under
System Settings. See Registering Folders.
❒If you have specified a folder for forwarding, you can specify the file format
you want to use for forwarding.
Reference
p.89 “Forwarding”
p.93 “Parameter Setting” (switch 21, bit 3)
Memory Lock
Store incoming documents from programmed senders (Special Senders) in
memory without printing them. People without the Memory Lock ID cannot
print the documents, and therefore this function is useful for receiving confiden-
tial documents. If you do not program any senders, the machine receives fax
document from all senders using Memory Lock reception.
Important
❒You must register Memory Lock ID in advance.
❒If you program the same sender in Memory Lock and Forwarding, Forward-
ing is disabled.
Downloaded From ManualsPrinter.com Manuals 
						

							Fax Features
106
4
Programming/Changing Special Senders
Program and change Special Senders.
ASelect [Fax Features] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
CSelect [Program Special Sender] using {U} or {T}, and then press the {OK}
key.
DSelect [Program/Change] using {U} or {T}, and then press the {OK} key.
ESelect senders using {U} or {T}, and then press the {OK} key.
Downloaded From ManualsPrinter.com Manuals 
						

							Program Special Sender
107
4
FEnter the sender name, and then press the {OK} key.
Enter a destination name using Own Name or Own Fax Number.
GSelect [Full Agreement] or [Partial Agreement] using {U} or {T}, and then press
the {OK} key.
HSelect items using {U} or {T}, and then press the {OK} key.
You must select only the item you want to program.
To cancel these settings, press the {Escape} key. The display returns to that of
step 
E.
IPress [Exit].
JPress the {User Tools/Counter} key.
Reference
p.108 “Authorized RX (Authorized Reception)”
p.108 “Forwarding”
p.110 “Memory Lock”
Downloaded From ManualsPrinter.com Manuals 
						

							Fax Features
108
4
Authorized RX (Authorized Reception)
Specify when programming a Special Sender.
ASelect [Authorized RX] using {U} or {T}, and then press the {OK} key.
BSelect [On] or [Off] using {U} or {T}, and then press the {OK} key.
Forwarding
Specify when programming a Special Sender.
Important
❒One forward destination can be registered for each Special Sender. To register
two or more forward destinations, use group destinations. However a maxi-
mum of 100 destinations can be specified in a group.
ASelect [Forwarding] using {U} or {T}, and then press the {OK} key.
BSelect [On] or [Off] using {U} or {T}, and then press the {OK} key.
If you select [Off], proceed to step 
D.
Downloaded From ManualsPrinter.com Manuals 
						

							Program Special Sender
109
4
CSpecify an End Receiver using the Quick Dial keys or [], and then
press the {OK} key.
DPress the {OK} key.
Note
❒Selecting [Same as Basic Settings] will result in the same setting made for
[Forwarding] under [Administrator Tools].
❒Press the button on the right of the display to switch the destination be-
tween fax number, e-mail address, IP-Fax destination, and folder.
❒Set folder destinations using [Address Book Management] under [System Set-
tings]. For details about registering folder destinations, see Registering
Folders.
❒When a folder is specified as the forward destination, you can set a file for-
mat for forwarding. See Parameter Setting (switch 21, bit 3).
❒Deleting a destination specified as a forward destination from the destina-
tion list causes the settings of the forward destination to be deleted, so they
must be registered again. When a destination is changed, a document is
transmitted to the new destination. If there is no destination of the speci-
fied type, you can set which destination to be used as an alternative desti-
nation. See Parameter Setting (switch 32, bit 0).
Reference
p.93 “Parameter Setting”
p.188 “Registering Folders”
Downloaded From ManualsPrinter.com Manuals 
						

							Fax Features
110
4
Memory Lock
Specify when programming a Special Sender.
ASelect [Memory Lock] using {U} or {T}, and then press the {OK} key.
BSelect [On] or [Off] using {U} or {T}, and then press the {OK} key.
Note
❒Selecting [Same as Basic Settings] will result in the same setting made for
[Program Memory Lock ID] under [Administrator Tools].
Programming Initial Set Up of a Special Sender
Program the Initial Set Up of a Special Sender.
ASelect [Fax Features] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
CSelect [Program Special Sender] using {U} or {T}, and then press the {OK} key.
Downloaded From ManualsPrinter.com Manuals 
						

							Program Special Sender
111
4
DSelect [Initial Set Up] using {U} or {T}, and then press the {OK} key.
ESelect [Authorized Reception] or [Special RX Function] using {U} or {T}, and
then press the {OK} key.
FSelect [On] or [Off] using {U} or {T}, and then press the {OK} key.
GPress the {User Tools/Counter} key.
Deleting a Special Sender
Use this function to delete Initial Set Up of a Special Sender.
ASelect [Fax Features] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Downloaded From ManualsPrinter.com Manuals 
						

							Fax Features
112
4
CSelect [Program Special Sender] using {U} or {T}, and then press the {OK}
key.
DSelect [Delete Special Sender] using {U} or {T}, and then press the {OK} key.
ESelect the sender you want to delete using {U} or {T}, and then press the
{OK} key.
FPress [Yes].
To cancel deleting a special sender, press [No]. The display returns to that of
step 
D.
GPress the {User Tools/Counter} key.
Downloaded From ManualsPrinter.com Manuals