Ricoh Aficio MP1600L User Manual
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![Page 146
Registering Addresses and Users for Facsimile/Scanner Functions
138
7Registering Names
Register user information including their names.
The user name is useful for selecting a destination when sending faxes or e-mail.
You can also use it as a folder destination.
You can register up to 150 names.
Registering Names
This section describes how to register names.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK}...](http://img.usermanuals.tech/thumb/64/37669/w64_Ricoh_Aficio_MP1600L-145.png "Page 146
Registering Addresses and Users for Facsimile/Scanner Functions
138
7Registering Names
Register user information including their names.
The user name is useful for selecting a destination when sending faxes or e-mail.
You can also use it as a folder destination.
You can register up to 150 names.
Registering Names
This section describes how to register names.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK}...")
![Page 148
Registering Addresses and Users for Facsimile/Scanner Functions
140
7
Changing a Registered Name
This section describes how to change a name.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
CSelect [Address Book Management] using {U} or {T}, and then press the {OK}
key.
DSelect [Program/Change] using {U} or {T}, and then press the {OK} key.
EEnter the registration number you want to change using the...](http://img.usermanuals.tech/thumb/64/37669/w64_Ricoh_Aficio_MP1600L-147.png "Page 148
Registering Addresses and Users for Facsimile/Scanner Functions
140
7
Changing a Registered Name
This section describes how to change a name.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
CSelect [Address Book Management] using {U} or {T}, and then press the {OK}
key.
DSelect [Program/Change] using {U} or {T}, and then press the {OK} key.
EEnter the registration number you want to change using the...")
![Page 149
Registering Names
141
7
FEnter the new name, and then press the {OK} key.
GTo change a registration number, press [Reg. No.]. Using the number keys or
a Quick Dial key, enter a new number, and then press the {OK} key.
HPress the {OK} key.
IPress the {User Tools/Counter} key.
Reference
Entering Text, About This Machine
Deleting a Registered Name
This section describes how to delete a name.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or...](http://img.usermanuals.tech/thumb/64/37669/w64_Ricoh_Aficio_MP1600L-148.png "Page 149
Registering Names
141
7
FEnter the new name, and then press the {OK} key.
GTo change a registration number, press [Reg. No.]. Using the number keys or
a Quick Dial key, enter a new number, and then press the {OK} key.
HPress the {OK} key.
IPress the {User Tools/Counter} key.
Reference
Entering Text, About This Machine
Deleting a Registered Name
This section describes how to delete a name.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or...")
![Page 150
Registering Addresses and Users for Facsimile/Scanner Functions
142
7
CSelect [Address Book Management] using {U} or {T}, and then press the {OK}
key.
DSelect [Delete] using {U} or {T}, and then press the {OK} key.
EEnter the registration number you want to delete using the number keys or
the Quick Dial keys, and then press the {OK} key.
You can automatically specify registration numbers 001-032 by pressing the
Quick Dial keys.
Press [Search] to search by name, destination list, registration number,...](http://img.usermanuals.tech/thumb/64/37669/w64_Ricoh_Aficio_MP1600L-149.png "Page 150
Registering Addresses and Users for Facsimile/Scanner Functions
142
7
CSelect [Address Book Management] using {U} or {T}, and then press the {OK}
key.
DSelect [Delete] using {U} or {T}, and then press the {OK} key.
EEnter the registration number you want to delete using the number keys or
the Quick Dial keys, and then press the {OK} key.
You can automatically specify registration numbers 001-032 by pressing the
Quick Dial keys.
Press [Search] to search by name, destination list, registration number,...")
![Page 152
Registering Addresses and Users for Facsimile/Scanner Functions
144
7
CSelect [Address Book Management] using {U} or {T}, and then press the {OK}
key.
DSelect [Program/Change] using {U} or {T}, and then press the {OK} key.
EEnter the registration number you want to change using the number keys
or the Quick Dial keys, and then press the {OK} key.
You can automatically specify registration numbers 001-032 by pressing the
Quick Dial keys.
Press [Search] to search by name, destination list, registration...](http://img.usermanuals.tech/thumb/64/37669/w64_Ricoh_Aficio_MP1600L-151.png "Page 152
Registering Addresses and Users for Facsimile/Scanner Functions
144
7
CSelect [Address Book Management] using {U} or {T}, and then press the {OK}
key.
DSelect [Program/Change] using {U} or {T}, and then press the {OK} key.
EEnter the registration number you want to change using the number keys
or the Quick Dial keys, and then press the {OK} key.
You can automatically specify registration numbers 001-032 by pressing the
Quick Dial keys.
Press [Search] to search by name, destination list, registration...")
![Page 153
Authentication Information (MFP)
145
7
HSelect [Auth. Info] using {U} or {T}, and then press the {OK} key.
ISelect [User Code] using {U} or {T}, and then press the {OK} key.
JEnter the user code using the number keys, and then press the {OK} key.
If you have entered a wrong code, press the {Clear/Stop} key and then enter
the correct code again.
You can use up to eight digits for specifying the user code.
KSelect [Permit Functions on Auth.] using {U} or {T}, and then press the {OK}
key.
LSelect the...](http://img.usermanuals.tech/thumb/64/37669/w64_Ricoh_Aficio_MP1600L-152.png "Page 153
Authentication Information (MFP)
145
7
HSelect [Auth. Info] using {U} or {T}, and then press the {OK} key.
ISelect [User Code] using {U} or {T}, and then press the {OK} key.
JEnter the user code using the number keys, and then press the {OK} key.
If you have entered a wrong code, press the {Clear/Stop} key and then enter
the correct code again.
You can use up to eight digits for specifying the user code.
KSelect [Permit Functions on Auth.] using {U} or {T}, and then press the {OK}
key.
LSelect the...")
![Page 154
Registering Addresses and Users for Facsimile/Scanner Functions
146
7
NPress [End].
OPress the {OK} key.
PPress the {User Tools/Counter} key.
Note
❒You can enter a one-to eight-digit user code.
❒For registration of a name, see Registering Names.
Reference
p.138 “Registering Names”
Changing a User Code
This section describes how to change a user code.
Important
❒Even if you change a user code, the counter value will not be cleared.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key....](http://img.usermanuals.tech/thumb/64/37669/w64_Ricoh_Aficio_MP1600L-153.png "Page 154
Registering Addresses and Users for Facsimile/Scanner Functions
146
7
NPress [End].
OPress the {OK} key.
PPress the {User Tools/Counter} key.
Note
❒You can enter a one-to eight-digit user code.
❒For registration of a name, see Registering Names.
Reference
p.138 “Registering Names”
Changing a User Code
This section describes how to change a user code.
Important
❒Even if you change a user code, the counter value will not be cleared.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key....")
![Page 155
Authentication Information (MFP)
147
7
DSelect [Program/Change] using {U} or {T}, and then press the {OK} key.
EEnter the registration number you want to change using the number keys
or the Quick Dial keys, and then press the {OK} key.
You can automatically specify registration numbers 001-032 by pressing the
Quick Dial keys.
Press [Search] to search by name, destination list, registration number, user
code, fax number, or folder destination.
FPress the {OK} key.
GPress [Details].
HSelect [Auth. Info]...](http://img.usermanuals.tech/thumb/64/37669/w64_Ricoh_Aficio_MP1600L-154.png "Page 155
Authentication Information (MFP)
147
7
DSelect [Program/Change] using {U} or {T}, and then press the {OK} key.
EEnter the registration number you want to change using the number keys
or the Quick Dial keys, and then press the {OK} key.
You can automatically specify registration numbers 001-032 by pressing the
Quick Dial keys.
Press [Search] to search by name, destination list, registration number, user
code, fax number, or folder destination.
FPress the {OK} key.
GPress [Details].
HSelect [Auth. Info]...")
![Page 156
Registering Addresses and Users for Facsimile/Scanner Functions
148
7
JEnter the new user code using the number keys, and then press the {OK}
key.
KSelect [Permit Functions on Auth.] using {U} or {T}, and then press the {OK}
key.
LSelect the function you want to change the user code for using {V}, and
then press the {OK} key.
MPress the {Escape} key.
NPress [End].
OPress the {OK} key.
PPress the {User Tools/Counter} key.
Note
❒To change the name, see Changing a Name.
Reference
p.140 “Changing a...](http://img.usermanuals.tech/thumb/64/37669/w64_Ricoh_Aficio_MP1600L-155.png "Page 156
Registering Addresses and Users for Facsimile/Scanner Functions
148
7
JEnter the new user code using the number keys, and then press the {OK}
key.
KSelect [Permit Functions on Auth.] using {U} or {T}, and then press the {OK}
key.
LSelect the function you want to change the user code for using {V}, and
then press the {OK} key.
MPress the {Escape} key.
NPress [End].
OPress the {OK} key.
PPress the {User Tools/Counter} key.
Note
❒To change the name, see Changing a Name.
Reference
p.140 “Changing a...")
Authentication Information (MFP)
143
7 Authentication Information (MFP)
Following describes the procedure for authenticating a user code.
Important
❒The functions associated with each user code are the same. If you change or
delete user codes, management data and limits associated with that code be-
come invalid.
Register user codes to limit users to the following functions and check their use
of each function:
Copier
Facsimile
Scanner
Printer
Note
❒The number of copies scanned using the scanner function is counted for each
user code. This allows you to check each users usage.
❒To automatically register the printer driver user code, select [Auto Program] for
the printer in User Code Authentication. To use the user code set in User
Tools, set the user codes registered in User Tools for the printer driver.
❒For details about setting user codes for the printer driver, see Printer Driver
Help.
Reference
p.57 “User Auth. Management”
Registering a User Code
This section describes how to register a user code.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
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Registering Addresses and Users for Facsimile/Scanner Functions
144
7
CSelect [Address Book Management] using {U} or {T}, and then press the {OK}
key.
DSelect [Program/Change] using {U} or {T}, and then press the {OK} key.
EEnter the registration number you want to change using the number keys
or the Quick Dial keys, and then press the {OK} key.
You can automatically specify registration numbers 001-032 by pressing the
Quick Dial keys.
Press [Search] to search by name, destination list, registration number, user
code, fax number, or folder destination.
FPress the {OK} key.
GPress [Details].
Downloaded From ManualsPrinter.com Manuals
Authentication Information (MFP)
145
7
HSelect [Auth. Info] using {U} or {T}, and then press the {OK} key.
ISelect [User Code] using {U} or {T}, and then press the {OK} key.
JEnter the user code using the number keys, and then press the {OK} key.
If you have entered a wrong code, press the {Clear/Stop} key and then enter
the correct code again.
You can use up to eight digits for specifying the user code.
KSelect [Permit Functions on Auth.] using {U} or {T}, and then press the {OK}
key.
LSelect the function you want to set the user code for using {V}, and then
press the {OK} key.
MPress the {Escape} key.
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Registering Addresses and Users for Facsimile/Scanner Functions
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7
NPress [End].
OPress the {OK} key.
PPress the {User Tools/Counter} key.
Note
❒You can enter a one-to eight-digit user code.
❒For registration of a name, see Registering Names.
Reference
p.138 “Registering Names”
Changing a User Code
This section describes how to change a user code.
Important
❒Even if you change a user code, the counter value will not be cleared.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
CSelect [Address Book Management] using {U} or {T}, and then press the {OK}
key.
Downloaded From ManualsPrinter.com Manuals
Authentication Information (MFP)
147
7
DSelect [Program/Change] using {U} or {T}, and then press the {OK} key.
EEnter the registration number you want to change using the number keys
or the Quick Dial keys, and then press the {OK} key.
You can automatically specify registration numbers 001-032 by pressing the
Quick Dial keys.
Press [Search] to search by name, destination list, registration number, user
code, fax number, or folder destination.
FPress the {OK} key.
GPress [Details].
HSelect [Auth. Info] using {U} or {T}, and then press the {OK} key.
ISelect [User Code] using {U} or {T}, and then press the {OK} key.
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Registering Addresses and Users for Facsimile/Scanner Functions
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7
JEnter the new user code using the number keys, and then press the {OK}
key.
KSelect [Permit Functions on Auth.] using {U} or {T}, and then press the {OK}
key.
LSelect the function you want to change the user code for using {V}, and
then press the {OK} key.
MPress the {Escape} key.
NPress [End].
OPress the {OK} key.
PPress the {User Tools/Counter} key.
Note
❒To change the name, see Changing a Name.
Reference
p.140 “Changing a Registered Name”
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Authentication Information (MFP)
149
7
Deleting a User Code
This section describes how to delete a user code.
Important
❒After clearing the user code, the counter is automatically cleared.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
CSelect [Address Book Management] using {U} or {T}, and then press the {OK} key.
DSelect [Program/Change] using {U} or {T}, and then press the {OK} key.
EEnter the registration number you want to delete using the number keys,
and then press the {OK} key.
You can automatically specify registration numbers 001-032 by pressing the
Quick Dial keys.
Press [Search] to search by name, destination list, registration number, user
code, fax number, or folder destination.
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7
FPress the {OK} key.
GPress [Details].
HSelect [Auth. Info] using {U} or {T}, and then press the {OK} key.
ISelect [User Code] using {U} or {T}, and then press the {OK} key.
JPress the {Clear/Stop} to delete the user code, and then press the {OK} key.
KPress the {Escape} key.
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Authentication Information (MFP)
151
7
LPress [End].
MPress the {OK} key.
NPress the {User Tools/Counter} key.
Note
❒To delete a name entirely, see Deleting a Registered Name.
Reference
p.141 “Deleting a Registered Name”
Displaying the Counter for Each User
This section describes how to display the counter for each user.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
CSelect [Disp./Print User Counter] using {U} or {T}, and then press the {OK}key.
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7
DSelect [Display] using {U} or {T}, and then press the {OK} key.
ESelect the function you want to display the counter for using {U} or {T},
and then press the {OK} key.
Counters for individual function usage under each user code appear.
FPress the {OK} key.
GPress the {User Tools/Counter} key.
Printing the Counter for Each User
This section describes how to print the counter for each user.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
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