Ricoh Mp 6002 User Guide

							You can select [Frequent] and one more key for each title.
8. Press [E-mail].
9. Press [Change] under "E-mail Address".
10. Enter the e-mail address.
11.Press [OK].
12. Select [E-mail / Internet Fax Destination] or [Internet Fax Destination Only].
If [E-mail / Internet Fax Destination] is specified, registered e-mail addresses appear in both the
internet fax address display and E-mail address display on the fax function screen, and in the address display on the scanner function screen.
If [Internet Fax Destination Only] is specified, registered e-mail addresses only appear in the
internet fax display on the fax function screen.
13. If you want to use Internet fax, specify whether or not to use "Send via SMTP Server".
14. Press [OK].
15. Press [Exit].
16. Press the [User Tools/Counter] key.
Deleting an E-mail Destination
1. Press the [User Tools/Counter] key.
Basic Procedure for Sending Scan Files by E-mail
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							2.Press [Address Book Mangmnt].
3. Check that [Program / Change] is selected.
4. Select the name whose e-mail address you want to delete.
Press the name key, or enter the registered number using the number keys. You can search by the
registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.
5. Press [E-mail].
6. Press [Change] under "E-mail Address".
7. Press [Delete All], and then press [OK].
8. Press [OK].
9. Press [Exit].
10. Press the [User Tools/Counter] key.
Entering an E-mail Address Manually
1. Press [Manual Entry].
2.Enter the e-mail address.
3. Press [OK].
6. Scan
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							Basic Procedure for Storing Scan Files
• You can specify a password for each stored file. Files that are not password-protected can beaccessed by other users on the same local area network using DeskTopBinder. We recommend
that you protect stored files from unauthorized access by specifying passwords.
• Scan file stored in the machine may be lost if some kind of failure occurs. We advise against using the hard disk to store important files. The supplier shall not be responsible for any damage that may
result from the loss of files. For long-term storage of files, we recommend the use of DeskTopBinder.
For details, contact your local dealer, or see the documentation for DeskTopBinder.
1. Press the [Home] key on the top left of the control panel, and press the [Scanner] icon on
the [Home] screen.
2. Make sure that no previous settings remain.
If a previous setting remains, press the [Reset] key.
3. Place originals.
4. Press [Store File].
5.Press [Store to HDD].
6. If necessary, specify file information, such as [User Name], [File Name], and [Password].
• User Name
Basic Procedure for Storing Scan Files
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							Press [User Name], and then select a user name. To specify an unregistered user name, press
[Manual Entry], and then enter the name. After specifying a user name, press [OK].
• File Name Press [File Name], enter a file name, and then press [OK].
• Password Press [Password], enter a password, and then press [OK]. Re-enter the password for
confirmation, and then press [OK].
7. Press [OK].
8. If necessary, press [Scan Settings] to specify scanner settings such as resolution and scan
size.
9. Press the [Start] key.
Checking a Stored File Selected from the List
This section explains how to preview a file selected from the list of stored files. 1. Press [Select Stored File].
2.From the list of stored files, select the file you want to check.
You can select more than one file.
3. Press [Preview].
6. Scan
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							Specifying the File Type
This section explains the procedure for specifying the file type of a file you want to send.
File types can be specified when sending files by e-mail or Scan to Folder, sending stored files by e-mail
or Scan to Folder, and saving files on a removable memory device.
You can select one of the following file types: • Single Page: [TIFF / JPEG], [PDF], [High Compression PDF] ,[PDF/A] If you select a single-page file type when scanning multiple originals, one file is created for each
single page and the number of files sent is the same as the number of pages scanned.
• Multi-page: [TIFF], [PDF], [High Compression PDF] ,[PDF/A] If you select a multi-page file type when scan multiple originals, scanned pages are combined andsent as a single file.
Selectable file types differ depending on the scan settings and other conditions. For details about
file types, see "Notes About and Limitations of File Types", Scan
.
1. Press [Send File Type / Name].
2. Select a file type.
3.Press [OK].
Specifying the File Type
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							Specifying Scan Settings1. Press [Scan Settings].
2.Specify resolution, scan size, and other settings, as required.
3.Press [OK].
6. Scan
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							7. Document Server
This chapter describes frequently used Document Server functions and operations. For the informationnot included in this chapter, see Copy/ Document Server
 on the supplied CD-ROM.
Storing Data This section describes the procedure for storing documents on the Document Server.
• A document accessed with a correct password remains selected even after operations are complete, and it can be accessed by other users. After the operation, be sure to press the [Reset]
key to cancel the document selection.
• The user name registered to a stored document in the Document Server is to identify the document creator and type. It is not to protect confidential documents from others.
• When turning on the fax transmission or scanning by the scanner, make sure that all other operations are ended.
File Name
A file name such as "COPY0001" and "COPY0002" is automatically attached to the scanned
document. You can change the file name.
User Name
You can register a user name to identify the user or user group that stored the documents. To assign
it, select the user name registered in the Address Book, or enter the name directly. Depending on
the security setting, [Access Privileges] may appear instead of [User Name]. For details about the
Address Book, see "Registering Addresses and Users for Facsimile/Scanner Functions",
Connecting the Machine/ System Settings
.
Password
To prevent unauthorized printing, you can specify a password for any stored document. Aprotected document can only be accessed if its password is entered. If a password is specified for
the documents, the key icon appears on the left side of the file name.
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							1.Press the [Home] key on the top left of the control panel, and press the [Document Server]
icon on the [Home] screen.
2. Press [To Scanning Screen].
3. Press [User Name].
4. Specify a user name, and then press [OK].
The user names shown are names that were registered in the Address Book. To specify a name not shown in the screen, press [Manual Entry], and then enter a user name.
5. Press [File Name].
6. Enter a file name, and then press [OK].
7. Press [Password].
8. Enter a password with the number keys, and then press [OK].
You can use four to eight digits for the password.
9. For double-check, enter the password again, and then press [OK].
10. Place the original.
11. Specify the original scanning conditions.
12. Press the [Start] key.
The original is scanned. The document is saved in the Document Server.
After scanning, a list of stored documents will be displayed. If the list does not appear, press [Finish
Scanning].
7. Document Server
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							Printing Stored Documents
Prints stored documents on the Document Server.
The items you can specify on the printing screen are as follows: • Paper tray
• The number of prints
• [Finishing] ([Finisher], [Fold])
• [Cover/Slip Sheet] ([Front Cover], [Back Cover], [Designate/Chapter], [Slip Sheet]) • [Edit / Stamp] ([Margin Adj.], [Stamp])
• [2 Sided / Book] ([1 Sided Print], [2 Sided Top to Top], [2 Sided Top to Bottom], [Specify Duplex Pages], [Booklet], [Magazine])
For details about each function, see Copy/ Document Server
.
1. Select a document to be printed.
2. When printing two or more documents at a time, repeat step 1.
Up to 30 documents can be printed.
3. When specifying printing conditions, press [To Printing Screen], and then configure print
settings.
4. Enter the number of print copies with the number keys.
The maximum quantity that can be entered is 999.
5. Press the [Start] key.
Printing Stored Documents
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							7. Document Server
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