Sharp Ux 340l Plain Paper Fax Machine Operation Manual

							Connecting an Answering Machine
89
7. Answering 
Machine
Note:
If your answering machine has a remote retrieval function, make sure the 
code used to activate remote retrieval is different from the code used to 
activate fax reception with an extension telephone (see page 75). If they 
are the same, entering the code from an outside telephone to retrieve 
messages will cause the fax machine to be activated.
How the connection operates
While you are out, all of your incoming calls will be answered by 
your answering machine and its outgoing message will play. Voice 
callers can leave a message. During this time, your fax will quietly 
monitor the line. If your fax detects a fax tone or a duration of silence 
greater than four seconds, it will take over the line and begin 
reception.
When you return and turn 
off your answering 
machine, be sure to change 
the reception mode back to 
FAX or TEL!
2Set your answering machine to auto 
answer.
♦
Your answering machine must be set to answer on a maximum of 
two rings. If not, you may not be able to receive faxes sent by auto-
matic dialing.
♦
If your answering machine has a toll saver function, make sure that 
it will answer by the fourth ring.
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							Optional A.M. Mode Settings
90
Optional A.M. Mode Settings
If necessary, you can use the following settings to improve the 
response of the answering machine hookup to incoming calls.
Quiet Detect Time
The fax machine is set to take over the line and begin reception if it 
detects 4 seconds of silence after the answering machine answers. If 
needed, you can change this setting to any number of seconds from 1 
to 10. 
♦
We recommend that you do not set Quiet Detect Time under 3 sec-
onds.
♦
If the fax machine is interrupting callers before they can leave a 
message, try a longer Quiet Detect Time setting. If your outgoing 
message includes a period of silence, make sure that the setting is 
longer than that period of silence, or re-record your outgoing mes-
sage to shorten the silence.
Note:
Quiet Detect Time can be turned off by entering "00" for the time. Note, 
however, that the fax machine may not be able to receive manually-sent 
faxes from some older fax machines.
1Press these keys:
The display will show:
4
QUIET DETECT TM.
2Enter a number from 01
 to 10
, or 
enter 00
 to turn off the function.
(Example)
0
FUNCTION
4
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							Optional A.M. Mode Settings
91
7. Answering 
Machine
3Press the STOP
 key to return to the 
date and time display.
Fax when Answering machine Fails
When this function is turned on, your fax will answer the call after 5 
rings if the answering machine for some reason fails to answer before 
that time. This ensures that you will receive fax messages even if the 
answering machine’s tape fills up or the answering machine is not 
turned on.
This function has been turned off at the factory. If you want to turn it 
on, follow the steps below:
Note:
When this function is turned on, make sure that the answering machine is 
set to answer on 4 rings or less. If it isn’t, the fax will always answer first, 
preventing callers from leaving voice messages.
1Press these keys:
The display will show:
4
FA X  R X  TA D  FA I L S
2Press 1
 to turn on the function, or 2 
to 
turn it off.
3Press the STOP
 key to return to the 
date and time display.
12or YES NO
STOP
FUNCTION
STOP
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							92
8.  Special Functions
Caller ID (Requires Subscription to Service)
If you subscribe to a caller identification service from your telephone 
company, you can set your fax machine to display the name and 
number of the caller while the fax rings.
Important:
♦
To use this function, you must subscribe to a caller identification 
service from your telephone company.
♦
Your fax may not be compatible with some caller identification ser-
vices.
.1Press these keys:
The display will show:
2Press the *
 key three times.
The display will show:
4
CALLER-ID
1=YES,2=NO
OPTION SETTING
PRESS 
* OR #
FUNCTION
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							Caller ID
93
8. Special 
Functions
3Press 1
 to turn on Caller ID, or 2
 to 
turn it off. (If you selected 2
 (NO), go 
to Step 7.)
If you selected 1
, the display will 
show:
12or YES NO
4Press 1
 to select SET. (To clear a 
previously programmed area code, 
press 2
 and go to Step 7.)
The display will show:
AREA CODE # MODE
1=SET,2=CLEAR
ENTER AREA CODE
5Enter the three digits of your area 
code.
(Example)
452
6Press the START /MEMORY 
key to 
store your area code.
The display will show:
1
COVER SHEET
7Press the STOP
 key to return to the 
date and time display.
START/MEMORY
STOP
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							Caller ID
94
How Caller ID operates
When you receive a call, the name and phone number of the caller 
will alternately appear in the display, beginning just before the second 
ring. The information will continue to be displayed until the line is 
disconnected.
Note: Some caller ID services may not provide the name of the caller. In 
this case, only the phone number will appear.
DOE JOHN
Display example
525-8693
Caller’s name Caller’s number
Display messages
One of the following messages will appear while the fax rings if caller 
information is not available.
NO SERVICE No caller information was received from 
your telephone company. Make sure that the 
telephone company has activated your 
service.
CALLER-ID
ERRORNoise on the telephone line prevented 
reception of caller information.
OUT OF AREA The call was made from an area which does 
not have a caller identification service, or the 
caller’s service is not compatible with that of 
your local phone company.
PRIVATE CALL Caller information was not provided by the 
telephone company at the caller’s request.
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							Caller ID
95
8. Special 
FunctionsViewing the Caller ID list
If you subscribe to a Caller ID service and have turned on the Caller 
ID function, your fax machine will keep information on the most 
recent 20 calls and faxes you have received. You can view this 
information, which consists of the name and number of each caller, in 
the Caller ID List.
♦
After you have received 20 calls, each new call will delete the old-
est call.
Follow the steps below to view the Caller ID List in the display. If 
desired, you can immediately dial a number when it appears.
1Press these keys:
The display will show:
REVIEWING CALLS
HOLD/
SEARCH
2
2Press the *
 key to scroll through the 
list from the most recent call, or the #
 
key to scroll through the list from the 
oldest call.
or
3If you want to dial one of the numbers 
in the list, scroll through the list until 
the number appears in the display.
•
If you want to send a fax, load the 
document and then press the 
START /MEMORY
 key.
START/MEMORY
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							Caller ID
96
•
If you want to make a voice call, 
pick up the handset or press the 
SPEAKER
 key. Dialing will begin 
automatically. (If you pressed the 
SPEAKER
 key, pick up the 
handset when the other party 
answers.)
4Press the STOP
 key when you have 
finished viewing the list.
To delete calls from the Caller ID list
If you want to delete a single call from the caller list, press the 0
 key 
while the call appears in the display. If you want to delete all calls 
from the list, hold the 0
 key down for at least 3 seconds while you are 
viewing any number in the list.
Priority Call
If desired, you can set your fax to make a special ringing sound when 
you receive a call from a designated phone number. This lets you 
know immediately who is calling without having to look at the 
display. 
To use this function, enter the desired phone number by following the 
steps below (only one phone number can be entered).
1Press these keys:
The display will show:
PRIORITY CALL #
3
STOP
FUNCTION
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							Caller ID
97
8. Special 
Functions
2Press 1
 to enter a number, or 2
 to clear 
a number. (If you pressed 2
, go to 
Step 4.)
3Enter the phone number, including the 
area code, by pressing the number 
keys (max. of 20 digits).
12or SET CLEAR
3224567425
4Press the START /MEMORY
 key 
and then the STOP
 key.
Blocking voice calls
With Caller ID turned on, you can use the Anti Junk Fax function 
described in Blocking Reception of Unwanted Faxes
 in this chapter to 
block voice calls as well as fax receptions (the Anti Junk Fax function 
normally only blocks faxes).
In this case, when a voice call or a fax transmission comes in from a 
number you have specified as a "Junk Number", your fax will break 
the connection as soon as it receives the calling phone number from 
the caller ID service (before the second ring).
To use this function, turn on the Anti Junk function and then enter the 
number in the Anti Junk Number List as explained in Blocking 
Reception of Unwanted Faxes
 in this chapter (see page 107).
Note: This function cannot be used if you are using the Distinctive Ring 
function.(Example)
START/MEMORY
STOP
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							Distinctive Ring
98
Distinctive Ring (Requires Subscription to 
Service)
Important:
♦To use distinctive ring, you must subscribe to a distinctive ring 
service from your local phone company.
♦
Your fax machine may not be compatible with some distinctive ring 
services.
Distinctive ring is a service offered by some local telephone 
companies whereby they assign an additional second number to your 
regular single line. The second number rings differently from your 
normal number.
If you subscribe to a distinctive ring service, you can set the fax 
machine to automatically answer when your second number is called. 
This allows you to use the second number as an exclusive fax number.
To have your fax automatically answer when your second number is 
called, follow the steps below:
1Press these keys:
The display will show:
2Press the *
 key seven times.
The display will show:
4
DISTINCTIVE RING
OPTION SETTING
PRESS 
* OR #
FUNCTION
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