Xerox Documate 3115 Scanner Docking Station User Guide

Xerox® DocuMate® 3115
User’s Guide131 To create a personal dictionary:
1. Open any word processing program, such as Microsoft Word, WordPad, or Notepad.
2. Create a new document in the word processing program. 
3. Type each word you want in your new dictionary, followed by a carriage return. Make sure to spell 
the words correctly as they will be used for spellchecking.
Here is an example of what the text file might look like:
•Xerox
•OneTouch
• OmniPage
•wysiwyg
•jpeg
•bmp
•sPDF
•nPDF
The file does not...

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8. Click Add New. 
The 
Add New User Dictionary window opens. 
9. Click the drop-down arrow for 
Files of type and choose Te x t  F i l e s  ( . t x t ).
10. Select the file you just created for your user dictionary and click Open.
In the example above, the file is named 
USERDIC1.
11. The text file now appears on the list of user dictionaries that you can use for spellchecking.
12. Select a dictionary and click
 Set As Current to set it as the current dictionary...

Xerox® DocuMate® 3115
User’s Guide133 To  e d i t  a  u s e r  d i c t i o n a r y :
1. On the Add New window, select the dictionary to edit and click Edit.
The Edit User Dictionary window opens. It lists the words currently in the dictionary. The following 
example shows the words OmniPage and OneTouch are in the user dictionary named 
MyDictionary.
2. To add a new word to the list, type it in the box for 
User Word and click Add. If the word includes 
any spaces before or after it, those spaces are...

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User’s Guide 134
6. To export a user dictionary so it can be used by another program, select the dictionary on the User 
Dictionary Files list and click 
Export. 
The Export User Dictionary window opens.
7. Select the dictionary file to export and click 
Save.
The file is exported as a formatted dictionary with the .ud filename extension so it can be opened 
by other programs.
The Format Tab
The options on the Fo r m a t tab window are for setting the input and output formats for...

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User’s Guide135
1. Click the Fo r m a t tab and choose the options you want for both the input and output formats.
Input Format Options
•Automatic—choose this option to let the OCR process determine the format of the pages. 
Typically you select this option when the document has different or unknown types of 
layouts, pages with multiple columns and a table, or pages containing more than one table. 
The OCR process will then determine if text is in columns, an item is a graphic or...

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User’s Guide 136
•Retain fonts and paragraphs—this output format retains the font and paragraph styling, 
including graphics and tables without columnized text, but does not retain layout formatting. 
If the document is being scanned as an Excel spreadsheet, each detected table or 
spreadsheet becomes a separate worksheet, while other content is placed on the last 
worksheet.
•
Flowing page—this format preserves the original layout of the pages, including columns. This 
is done...

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User’s Guide137
OneTouch with Visioneer Acuity Technology
The OneTouch software you received with your Xerox scanner now includes the Visioneer Acuity 
technology. This application has a set of features for improving and enhancing the quality of scanned 
documents, especially documents that would usually produce poorer quality images. Scan 
configurations with Acuity options work with OneTouch scan settings to produce the best quality 
images.
This section explains how to use the...

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User’s Guide 138
1. Open the OneTouch Properties window.
2. Click the 
New button to create a new configuration, or select one of your custom configurations 
you created earlier and click the 
Edit button.
3. Click the 
Acuity Settings tab to see the new Acuity settings.
4. Choose the Visioneer Acuity options for the scan configuration.
5. Click the drop-down arrow to choose the type of Acuity settings to use for the new scan 
configuration. The options are:
•
Do not use Acuity...

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User’s Guide139
•Auto detect color—Determines if a document contains color or not and produces the 
appropriate scanned image. Typically, Auto Color Detect is used when you have a stack of 
pages to scan, some color and others not. Instead of you having to change the scan settings 
from Color to Black&White and back again, the scanner can choose the correct settings 
automatically.
•
Skip blank originals—Recognizes when a page is blank and removes its image. For instance, if 
you...

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User’s Guide 140
7. Click OK or Apply to add the Acuity options to your scan configuration.
The Acuity icon on the top of the OneTouch 
Panel and on the scan configuration remind 
you that the scan will use the Acuity 
settings.
The summary of the scan settings also 
indicates Acuity settings.