Xerox Documate 3115 Scanner Docking Station User Guide

							Xerox® DocuMate® 3115
User’s Guide131 To create a personal dictionary:
1. Open any word processing program, such as Microsoft Word, WordPad, or Notepad.
2. Create a new document in the word processing program. 
3. Type each word you want in your new dictionary, followed by a carriage return. Make sure to spell 
the words correctly as they will be used for spellchecking.
Here is an example of what the text file might look like:
•Xerox
•OneTouch
• OmniPage
•wysiwyg
•jpeg
•bmp
•sPDF
•nPDF
The file does not have to include every word you want in the dictionary. You will be able to edit the 
list later. In fact, the file does not have to contain any text at all, and you could add the words 
using the editing options. However, if the list of words is long, it’s usually faster to type them in the 
word processing program. Note also that the words do not need to be alphabetized.
4. Save the document in the .txt format and give the file the name that you want for the dictionary. 
For example, give it the name 
USERDIC1.
5. Now open the 
OCR Options window. 
6. On the 
OCR Options window, click the button next to the menu arrow.
7. The 
User Dictionary Files window opens and shows the available dictionaries.
MyDictionary is an example of a user dictionary. 
						

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8. Click Add New. 
The 
Add New User Dictionary window opens. 
9. Click the drop-down arrow for 
Files of type and choose Te x t  F i l e s  ( . t x t ).
10. Select the file you just created for your user dictionary and click Open.
In the example above, the file is named 
USERDIC1.
11. The text file now appears on the list of user dictionaries that you can use for spellchecking.
12. Select a dictionary and click
 Set As Current to set it as the current dictionary for spellchecking. The 
label 
[current] is added to the name.
If you don’t want to use any user dictionaries for spellchecking, click
 [none] at the top of the list.
To remove a dictionary from the list, select it and click 
Remove. This only removes the dictionary 
from the list. It does not affect the original text file you created with the list of words.
Editing User Dictionaries
Once a dictionary has been added to the list of user dictionaries, its list of words can be edited. 
						

							Xerox® DocuMate® 3115
User’s Guide133 To  e d i t  a  u s e r  d i c t i o n a r y :
1. On the Add New window, select the dictionary to edit and click Edit.
The Edit User Dictionary window opens. It lists the words currently in the dictionary. The following 
example shows the words OmniPage and OneTouch are in the user dictionary named 
MyDictionary.
2. To add a new word to the list, type it in the box for 
User Word and click Add. If the word includes 
any spaces before or after it, those spaces are removed and the word is added to the list.
To delete a word from the list, select it and click 
Delete.
If a word in the list is misspelled, delete it, then re-type the word correctly in the 
User Word box and 
click 
Add.
3. To import a list of words from another text file, click 
Import.
The Import Contents of User Dictionary window opens. 
4. Select the file that has the words you want to add to your user dictionary.
Importing will add the entire list of words in a file to the user dictionary.
5. Click 
Import. The file’s words will be added to your user dictionary list. 
						

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6. To export a user dictionary so it can be used by another program, select the dictionary on the User 
Dictionary Files list and click 
Export. 
The Export User Dictionary window opens.
7. Select the dictionary file to export and click 
Save.
The file is exported as a formatted dictionary with the .ud filename extension so it can be opened 
by other programs.
The Format Tab
The options on the Fo r m a t tab window are for setting the input and output formats for the scanned 
documents. 
						

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1. Click the Fo r m a t tab and choose the options you want for both the input and output formats.
Input Format Options
•Automatic—choose this option to let the OCR process determine the format of the pages. 
Typically you select this option when the document has different or unknown types of 
layouts, pages with multiple columns and a table, or pages containing more than one table. 
The OCR process will then determine if text is in columns, an item is a graphic or text, and 
tables are present.
•
Single column no table—choose this option if the document contains only one column of text 
and no tables. Business letters are normally in this form. You can also use this option for 
documents with words or numbers in columns if you do not want them placed in a table or 
decolumnized or treated as separate columns.
•
Multiple columns, no table—choose this option if some document pages contain text in 
columns and you want it kept in separate columns, similar to the original layout. If table-like 
data is encountered, it is placed in columns, not in a gridded table. 
•
Single column with table—choose this option if your document contains only one column of 
text and a table. The table will be placed in a grid in the Destination Application you have 
selected. You can later specify whether to export it in a grid or as tab-separated text columns.
•
Spreadsheet—choose this option if the entire document consists of a table that you want to 
export to a spreadsheet program, or have treated as a table. No flowing text or graphics will 
be detected.
Output Format Options
•Automatic—the document will be formatted as close to its original as possible. The OneTouch 
software will adjust its settings to the most appropriate for the document being scanned in 
order to match your selected output format. The output quality will be maximized and the 
processing time minimized.
•
No formatting—the document will be plain text, one column, left-aligned in a single font and 
font size. You can then export the plain text to nearly all file types and target applications. 
						

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•Retain fonts and paragraphs—this output format retains the font and paragraph styling, 
including graphics and tables without columnized text, but does not retain layout formatting. 
If the document is being scanned as an Excel spreadsheet, each detected table or 
spreadsheet becomes a separate worksheet, while other content is placed on the last 
worksheet.
•
Flowing page—this format preserves the original layout of the pages, including columns. This 
is done wherever possible with column and indent settings, but not with text boxes or frames. 
Text will then flow from one column to the other, which does not happen when text boxes are 
present. 
•
True page—this output format uses absolute positioning on the page to keep the original 
layout of the pages, including columns. This is done with text, picture and table boxes and 
frames. True Page is the only choice for documents scanned with the PDF format. It is not 
available for the TXT, RTF, CSV, or XLS formats.
•
Spreadsheet—this output format produces results in a tabular form with each page becoming 
a separate worksheet. The worksheets can then be opened in a spreadsheet application. The 
Spreadsheet output option is only available for documents scanned with the XLS format.
2. Click 
OK or Apply.
These options will now apply to the OCR processing when you select any text format as the page 
format. 
						

							Xerox® DocuMate® 3115
User’s Guide137
OneTouch with Visioneer Acuity Technology
The OneTouch software you received with your Xerox scanner now includes the Visioneer Acuity 
technology. This application has a set of features for improving and enhancing the quality of scanned 
documents, especially documents that would usually produce poorer quality images. Scan 
configurations with Acuity options work with OneTouch scan settings to produce the best quality 
images.
This section explains how to use the Visioneer Acuity features when choosing new scan settings for 
your scanner. 
The Acuity options appear on the Scan Configuration Properties window that you use to create a new 
scan configuration for your scanner.
The Acuity Settings
You select the Visioneer Acuity settings when creating or editing a scan configuration on the OneTouch 
Properties window. 
Click the Acuity Settings tab to see the new options 
available for your scanner. 
						

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1. Open the OneTouch Properties window.
2. Click the 
New button to create a new configuration, or select one of your custom configurations 
you created earlier and click the 
Edit button.
3. Click the 
Acuity Settings tab to see the new Acuity settings.
4. Choose the Visioneer Acuity options for the scan configuration.
5. Click the drop-down arrow to choose the type of Acuity settings to use for the new scan 
configuration. The options are:
•
Do not use Acuity image processing—scanning will not use the Acuity processing.
•
Default settings—automatically selects the options your scanner can use with any scan mode 
(Black&White, Grayscale, and Color).
6. Select the options for scanning.
•
AutoCrop to original—Select this option to let the software automatically determine the size 
of the item being scanned.
•
Straighten image—Select this option to have the software automatically determine if a page 
is skewed, then straighten its image. If the page is scanned at too great an angle, the image 
may not straighten correctly. In that case, re-scan the page. 
						

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•Auto detect color—Determines if a document contains color or not and produces the 
appropriate scanned image. Typically, Auto Color Detect is used when you have a stack of 
pages to scan, some color and others not. Instead of you having to change the scan settings 
from Color to Black&White and back again, the scanner can choose the correct settings 
automatically.
•
Skip blank originals—Recognizes when a page is blank and removes its image. For instance, if 
you are scanning a stack of pages that includes a blank page, its image will not be included 
with the other images from the stack.
•
Rotate image—Select an option in this list to have the final image rotated when scanning is 
complete. 
•
Perform edge cleanup—Select this option to have the software remove any thin lines that may 
be around the edges in the scanned image. Edge Cleanup only applies if AutoCrop and 
AutoDeskew are selected so the software can determine where the edges are located. 
Therefore, selecting Edge Cleanup will also select AutoCrop and AutoDeskew. This option is 
only available when scanning in Black&White.
•
Despeckle—Speckles are small spots on an image that the scanner interpreted as a valid part 
of the document. The Despeckle option identifies these spots and removes them. This option 
is only available when scanning in Black&White.
•
Color dropout—color dropout is the ability of your scanner to automatically remove a color 
from a scanned image. For example, if you are scanning a letter with a red watermark, you 
can choose to filter out the red so the scanned letter just shows the text and not the red 
watermark. Color dropout applies to Black & White or Grayscale scanning modes.
•
Bit depth reduction—Click the drop down menu and select an option from the list. The Bit 
depth reduction options are only available when scanning in black and white.
Error diffusion, Bayer, and Halftone patterns are the intentional application of noise 
(dithering) in the image to help alleviate banding when scanning in binary (black and white) 
mode. For example, if you scan a color photo in black and white, the image file will have large 
blocks of black and white and the image barely recognizable. Dithering the image creates a 
black and white image that is recognizable.
Dynamic threshold attempts to evaluate the scanned page and automatically adjust the 
brightness and contrast levels to produce the best quality image when scanning in black and 
white.  
						

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7. Click OK or Apply to add the Acuity options to your scan configuration.
The Acuity icon on the top of the OneTouch 
Panel and on the scan configuration remind 
you that the scan will use the Acuity 
settings.
The summary of the scan settings also 
indicates Acuity settings.