Xerox Documate 3640 User Guide

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•
Adobe searchable PDF —this is the PDF image format with  a hidden searchable text layer. 
You will not be able to edit the text the file.  The application you are adding must be able to 
open *.pdf files.
The options you select at Step 4 determine the page format icons in the OneTouch Properties 
window for that group of applications. Refer to the documentation you received with the 
application to see which text formats the application accepts. 
5. When you are done making changes in this window, click the  Add button to accept the changes 
and close the window. 
6. Click  OK on the Link Properties window.
7. Click  Refresh on the OneTouch Properties window  and the new application should now be 
available.
Creating an HTML Web Page from Your Scanned Documents
1. Open the OneTouch Properties window. 
2. Select your web browser as the  Destination Application and choose  HTML as the Format.
3. Choose a Scan Configuration that has the setti ngs for how you want any images, on the pages 
you are scanning, to be displayed. For example, ch oose a color or grayscale scan configuration if 
your documents contain images that you want  posted to your website with the HTML text. 
4. Click  OK.
5. Start scanning using the button you selected for scanning with the HTML format. When scanning is finished, the document is first  converted to editable text using the OCR process, 
then converted into an HTML format. Any images  detected by the OCR engine are isolated and 
linked as *.gif files.
6. Microsoft Internet Explorer, or other web br owser you scanned to, then opens showing your 
converted page. The application’s URL field show s the location where OneTouch saved the HTML 
files for you to locate and post to your website.
Choose 
HTML 
						

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Still Image Client
If you want to specify an application to use for scan
ning at the start of the process, you can use event 
forwarding. 
Supported file formats —you cannot select a file format when  scanning to the Still Image Client as 
the destination application is not sele cted until after you start scanning.
Destination type —the Still Image Client destination is classi fied as an “Event Forward Link”. To make 
it available in the destination list, you must select STI event forwarding on the Options tab in the 
OneTouch Properties Window.
Please note that if you have turned on the option to scan to multiple destinations, the Still Image 
Client destination cannot be selected. Please click on the Options tab and deselect Enable scanning to 
multiple destinations to proceed wi th scanning to this destination.
1. Open the OneTouch Properties window, and select  Still Image Client as the Destination 
Application.
2. Choose a Scan Configuration and click  OK.
3. Start scanning using the button you selected for event forwarding. 
						

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4. A dialog box opens for you to select the applicat
ion to use for scanning. Select the application you 
want in the box and click  OK.
Now the application you selected opens and you can continue scanning using that application’s 
interface. 
Te c h n i c a l  N o t e
If the scanner scans and sends an image to an application  without prompting you to choose an 
application to run, the control panel options for your scanner’s events are automatically set to run a 
specific program when an event is initiated. Follow  these steps to change the events setting for your 
scanner.
1. Open the Windows Control Panel .
2. Open the  Scanners and Cameras  group.
When the Control Panel is in Classic View, the Scanners and Cameras group will be in the list.
When the Control Panel is in Category View (Windows XP), or Home View (Windows Vista, 7 and 
8), the Scanners and Cameras group will be located under either of the following main groups:
• Windows XP —Printers and Other Hardware
• Windows Vista, 7 and 8—Hardware and Sound
3. Open the scanner properties window. •Windows XP —click on the scanner icon and then click  on the View device properties link on 
the left side of the window.
• Windows Vista, 7 and 8—click on the scanner icon and then click on the Properties button.
4. Click on the  Events tab.
5. Select the option Prompt for which program to run  to be prompted when scanning to Still Image 
Client. Alternatively, select  Start this program then choose an applicatio n from the list to have 
that application start each time you scan to Still Image Client. 
6. Click on  OK when you are done making changes to this window.
7. Now when you scan with Event Forwarding you will  either be prompted to choose an application, 
or the default application you selected will open. 
						

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Image Editors
Image editors include Microsoft Paint and 
other drawing and graphics applications. 
Supported file formats —the available file formats are based on  the selected destination application. 
For example, you can scan to Micros oft’s Paint application as a BMP, GIF, PNG, or JPG, but not as TIFF. 
Please refer to  Image Formats  on page 67 for more information on which image formats OneTouch 
supports.
Destination type —this destination type is classified as a “Simple Image Link”. To make it available in 
the destination list, you must select Image editors  (i.e. Paint) on the Options tab in the OneTouch 
Properties window. If the image editing applicatio n you are using does not appear in the Select 
destination list, you can add the application usin g the Image Documents OneTouch Link Properties 
window. 
1. In the OneTouch Properties window select one  of the default image editors such as Microsoft 
Paint.
2. Click on the  Properties button to open the Imag e Documents OneTouch Link Properties window.
From this window you can add an application and set additional document handling options.
Note that if you recently installed an application, click the  Refresh button to see if OneTouch will 
automatically configure the link before you try adding it manually. 
						

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Image Documents Properties
These properties apply to Microsoft Paint and other image processing applications.
•
Add application —click this button to open the Add Simple Image Link dialogue so you can add 
other image editing applications to OneTouch. 
• Delete application —select an application in the list  then click this button to remove the 
application from the OneTouch destination list. You can only delete an application that you have 
added, the destinations that are linked when OneTouch is installed cannot be deleted.
Color document handling —click in the Color document handli ng settings boxes for the options you 
want. These options will apply to all the applications in the group.
• Convert Bitmaps using Screen Resolution —use this option to ensure that an image will fit on the 
computer’s screen. When a computer screen is set to a lower resolution, bitmap images with a 
higher resolution may be too big to fit on the  screen. Converting the bitmap image to match the 
screen resolution ensures that  the image fits on the screen.
• Convert Bitmaps to JPEG —JPEG files can be compressed to produce smaller file sizes and, 
therefore, shorter transmission times. Use this op tion to provide that compression capability to 
image files. 
						

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Adding Image Editor Applications to OneTouch
1. To add another application to the list, click the 
Add application button. The Add Simple Image 
Link dialog box opens.
2. Click  Browse to find the application you want to add to the list.
When you select the application using the Browse  button, Steps 1 and 2 on the dialog box are 
automatically filled in, and the ap plication icon appears in Step 3.
3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the OneTouch  Destination List.
4. In Step 4 of the dialog box, select the file formats that the application will accept.  •Windows Bitmap File —select this option if you want to scan to your image application as a 
BMP file. This format creates the largest file size as the final scanned image has not been 
compressed.
• Ta g g e d  I n f o r m a t i o n  F i l e —select this option if your applic ation supports TIF image files. The 
TIF file format supports mult iple pages in a single file.
• JPEG Compressed File—this is a compressed image format that is often used when sharing 
photographs and scanned images electronically as the file size is smaller than a BMP.
• Compugraphics File —select this option if your applicat ion supports GIF images. This file 
format is often used for icons  and small images on a web page.
The options you select at Step 4 determine the page format icons in the OneTouch Properties 
window for that group of applications. Refer to the documentation you received with the 
application to see which text formats the application accepts. 
5. When you are done making changes in this window, click the  Add button to accept the changes 
and close the window. 
6. Click  OK on the Link Properties window.
7. Click  Refresh on the OneTouch Properties window  and the new application should now be 
available. 
						

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PDF Applications
PDF destinations are applications that can op
en and/or edit the Adobe PDF file format. 
Supported file types —applications in the PDF destination group support the *.pdf file format. When 
the OmniPage module or software is installed, OneTou ch includes an option to scan as sPDF or nPDF. 
Selecting either of these two formats still creates a  *.pdf file, but the “s” and “n” letters indicate that 
OCR will process the image before send ing the file to the PDF application. 
• sPDF —this format creates a *.pdf file that contains the original image of the scanned page, with 
a hidden text layer that allows yo u to search for text in the file.
• nPDF —this format creates a *.pdf file that can be edited in a PDF application. Any pictures in the 
scanned image are isolated from the text, the text  on the page is recognized and turned into 
editable text, and the pictures are placed back into the document in the same flow as the original 
document. 
Destination type —this destination type is classified as “PDF Link”. To make it available in the 
destination list, you must select PDF applications on the Options tab in the OneTouch Properties 
window.
If the PDF application you are using does not appear in the Select destination list, you can add the 
application using the Text  Documents OneTouch Link Properties window. 
1. Click on the  Options tab in the OneTouch Properties window.
2. Make sure PDF applications and Text editing ap plications are selected then click back on the 
button tab.
Please note that any PDF application you add manually to OneTouch will be classified as a “Text 
Based Link.” These applications will only show in the destination list when Text editing 
applications are enabled. 
						

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3. Click on one of the default text editors such as WordPad.
4. Click on the 
Properties button.
5. To add another application to the list, click the  Add application button. The Add Text Based Link 
dialog box opens.
6. Click  Browse to find the application you want to add to the list.
When you select the application using the Browse  button, Steps 1 and 2 on the dialog box are 
automatically filled in, and the ap plication icon appears in Step 3.
7. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the OneTouch  Destination List. 
						

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8. In Step 4 of the dialog box, select Adobe PDF format and Adobe searchable PDF. 
Adobe PDF format —select this option if you are adding  a PDF viewing or editing application to 
the list. This PDF format is an image format only , it will not recognize the document using OCR, 
and you will not be able to search or edit the te xt in the final file. The application you are adding 
must be able to open *.pdf files.
Adobe searchable PDF —this is the PDF image format with  a hidden searchable text layer. You 
will not be able to edit the text the file. The appl ication you are adding must be able to open *.pdf 
files.
The options you select at Step 4 determine the page format icons in the OneTouch Properties 
window for that group of applications. Refer to the documentation you received with the 
application to see which text formats the application accepts. 
9. When you are done making changes in this window, click the  Add button to accept the changes 
and close the window. 
10. Click  OK on the Link Properties window.
11. Click  Refresh on the OneTouch Properties window  and the new application should now be 
available. 
						

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Send to Application
The 
Send to Application  link allows you to select any application on your computer as the scan 
destination. 
Supported file types —all file formats in OneTouch are available when scanning to this destination. 
After you configure the link, as described below, make sure you select a file format that the application 
can open. Please refer to  Te x t  Fo r m a t s on page 69 to see a list of text file formats that are available 
when OCR is installed. 
Destination type —this destination type is classified as “Document Management Link”. To make it 
available in the destination list, you must select  Document Management on the Options  tab in the 
OneTouch Properties window.
You must configure this destination before attempting  to scan to it the first time. If you scan without 
configuring the link first, the OneTouch log viewer will open and show that sending the image to the 
Send to Application  link failed. 
•Click the Properties button to open the OneTouch Link Properties for the  Send to Application link. 
From this window, you can configure the default application for this link.
After configuring the link properties, all of the default scan configurations will immediately update 
to send to the application you specify in this  window. When you create new configurations, the 
default settings will also match what you have selected here. If you modify the options in an 
individual configuration, changing  the options in this Link Properties window will no longer update 
to the configurations you modified.
• Click the  New, Copy , or Edit  button to open the Scan Configuration Properties window. Click on 
the  Send to Application tab and use this window to set a configuration to scan to a different 
application than the one selected  in the Link Properties window.
Changing the options in this wind ow only affects the configuration  you are creating or modifying. 
All other configurations will retain  their settings for this destination.