Xerox Documate 3640 User Guide

							Xerox® DocuMate® 3640
User’s Guide 131
Output Format Options
•
Automatic —the document will be formatted as close to its original as possible. The OneTouch 
software will adjust its settings to the most ap propriate for the document being scanned in order 
to match your selected output format. The output  quality will be maximized and the processing 
time minimized.
• No formatting —the document will be plain text, one column, left-aligned in a single font and 
font size. You can then export the plain text to  nearly all file types and target applications.
• Retain fonts and paragraphs —this output format retains the font and paragraph styling, 
including graphics and tables without columnized text, but does not retain layout formatting. If 
the document is being scanned as an Excel sp readsheet, each detected table or spreadsheet 
becomes a separate worksheet, while other  content is placed on the last worksheet.
• Flowing page —this format preserves the original layout  of the pages, including columns. This is 
done wherever possible with column and indent se ttings, but not with text boxes or frames. Text 
will then flow from one column to the other, wh ich does not happen when text boxes are present. 
• True page —this output format uses absolute positioning on the page to keep the original layout 
of the pages, including columns.  This is done with text, picture and table boxes and frames. True 
Page is the only choice for documents scanned with  the PDF format. It is not available for the TXT, 
RTF, CSV, or XLS formats.
• Spreadsheet —this output format produces results in a  tabular form with each page becoming a 
separate worksheet. The worksheets can then be opened in a spreadsheet application. The 
Spreadsheet output option is only available for documents scanned with the XLS format.
These options will now apply to the OCR processing when you select any text format as the page 
format. 
						

							Xerox® DocuMate® 3640
User’s Guide
132
OneTouch with Visioneer Acuity Technology
The OneTouch software you received with your Xerox scanner now includes the Visioneer Acuity 
technology. This application has a set of features 
for improving and enhancing the quality of scanned 
documents, especially documents that would  usually produce poorer quality images. Scan 
configurations with Acuity options work with OneT ouch scan settings to produce the best quality 
images.
This section explains how to use the Visioneer Acui ty features when choosing new scan settings for 
your scanner. 
The Acuity options appear on the Scan Configuration Properties window that you use to create a new 
scan configuration for your scanner.
Click the Acuity Settings tab to see the new options 
available for your scanner. 
						

							Xerox® DocuMate® 3640
User’s Guide 133
The Acuity Settings
You select the Visioneer Acuity settings when creating
 or editing a scan configuration on the OneTouch 
Properties window. 
1. Open the OneTouch Properties window.
2. Click the  New button to create a new configuration, or  select one of your custom configurations 
you created earlier and click the  Edit button.
3. Click the  Acuity Settings  tab to see the new Acuity settings.
4. Choose the Visioneer Acuity options for the scan configuration.
5. Click the drop-down arrow to choose the type  of Acuity settings to use for the new scan 
configuration. The options are:
• Do not use Acuity image processing —scanning will not use the Acuity processing.
• Default settings —automatically selects the options your scanner can use with any scan 
mode (Black&White, Grayscale, and Color).
6. Select the options for scanning. 
						

							Xerox® DocuMate® 3640
User’s Guide
134
•
AutoCrop to original —Select this option to let the so ftware automatically determine the 
size of the item being scanned.
• Straighten image —Select this option to have the so ftware automatically determine if a 
page is skewed, then straighten its image. If the page is scanned at too great an angle, the 
image may not straighten correctly.  In that case, re-scan the page.
• Auto detect color —Determines if a document contains color or not and produces the 
appropriate scanned image. Typically, Auto Color Detect is used when you have a stack of 
pages to scan, some color and others not. Inst ead of you having to change the scan settings 
from Color to Black&White and back again,  the scanner can choose the correct settings 
automatically.
• Skip blank originals —Recognizes when a page is blank and removes its image. For instance, 
if you are scanning a stack of pages that includes a blank page, its image will not be included 
with the other images from the stack.
• Rotate image —Select an option in this list to have  the final image rotated when scanning is 
complete. 
• Flip back side—Select this option if you are scanning duplex pages that are calendar style 
orientation. This option will rotate the back side image 180 degrees from the front side.  
When scanning in duplex mode without this opti on selected, the back side image of calendar 
orientation pages will appear upside down  in the final scan. This option does not 
automatically determine book page orientation  versus calendar page orientation.  If you 
have this option selected when  scanning book orientation pages, the image for the back side 
of the page will appear upside down in the final scan.  If you are scanning a batch of 
documents that contain both types of orientat ion, we recommend that you select Automatic 
in the Rotate image list. 
• Perform edge cleanup —Select this option to have the software remove any thin lines that 
may be around the edges in the scanned image. Edge Cleanup only applies if AutoCrop and 
AutoDeskew are selected so the software can determine where the edges are located. 
Therefore, selecting Edge Cleanup will also se lect AutoCrop and AutoDeskew. This option is 
only available when scanning in Black&White.
• Despeckle —Speckles are small spots on an image that  the scanner interpreted as a valid part 
of the document. The Despeckle option identifies these spots and removes them. This option 
is only available when scanning in Black&White.
• Color dropout —color dropout is the ability of your scanner to automatically remove a color 
from a scanned image. For example, if you are scanning a letter with a red watermark, you 
can choose to filter out the red so the scanne d letter just shows the text and not the red 
watermark. Color dropout applies to Black & White or Grayscale scanning modes.
• Bit depth reduction —Click the drop down menu and select an option from the list. The Bit 
depth reduction options are only availa ble when scanning in black and white.
Error diffusion , Bayer , and Halftone  patterns are the intentional application of noise 
(dithering) in the image to help alleviate bandin g when scanning in binary (black and white) 
mode. For example, if you scan a color photo in black and white, the image file will have large 
blocks of black and white and the image barely recognizable. Dithering the image creates a 
black and white image that is recognizable.
Dynamic threshold attempts to evaluate the scanned page and automatically adjust the 
brightness and contrast levels to produce the best quality image when scanning in black and 
white.  
						

							Xerox® DocuMate® 3640
User’s Guide 135
7. Click 
OK or  Apply  to add the Acuity options to your scan configuration.
The Acuity icon on the top of the OneTouch 
Panel and on the scan configuration remind 
you that the scan will use the Acuity 
settings.
The summary of the scan settings also 
indicates Acui ty settings. 
						

							Xerox® DocuMate® 3640
User’s Guide
136
Hardware Properties
1. Right-click on the OneTouch icon and choose 
Show Hardware from the pop-up menu.
2. The Hardware Properties dialog box opens an d shows information about your Xerox scanner.
3. Click the  Properties button.  
						

							Xerox® DocuMate® 3640
User’s Guide 137
Device Settings
Please refer to 
Device Settings  on page 186
Driver Settings
Please refer to Driver Settings on page 188 
						

							Xerox® DocuMate® 3640
User’s Guide
138 
						

							Xerox® DocuMate® 3640
User’s Guide 139
7Scanning from TWAIN 
and WIA
This chapter includes:
•
Accessing the Scanner Interface  on page 140
• Scanning on page 141
• Using the Preview Window  on page 143
• Document Source  Configuration on page 151
• Summary  on page 155
• Presets  on page 156
• Document Settings  on page 161
• Image Enhancements  on page 171
• Driver Configuration on page 184
• Hardware Properties and Interface Behavior  on page 186 
						

							Xerox® DocuMate® 3640
User’s Guide
140
Accessing the Scanner Interface
Every scanning application will access the scanner using a different method. Below is a brief list of 
common applications and how to init
iate a scan from within that application, including some of the 
applications which may have been provided with your  scanner. Please refer to the application’s user 
guide for instructions on using the  application and accessing the scanner.
• Visioneer OneTouch: Open the Visioneer OneTouch pr operties window and under the 
configuration list select  Configure Before Scan. Click on OK to save the changes and close 
Visioneer OneTouch. The next time you scan using  that button, the scanner interface will open for 
you to set the scan options and start scanning.
• Nuance PaperPort : On the toolbar click on the  scanner icon to open the scan pane on the left side 
of the PaperPort desktop. Click on the  Select... button to open the scanner selection window. 
Select either the TWAIN or WIA driver for your scanner model and then click  OK. If you get a 
message that the scanner is not in  the PaperPort database, follow the instruction on-screen to run 
the Scanner Setup Wizard.
• Nuance OmniPage : Go to To o l s, then select  Options.... Click on the  Scanner tab, then click on 
Setup . Follow the instructions on-screen to se tup OmniPage to work with the scanner. 
Choosing TWAIN or WIA
A note about your scanner and the TWAIN standard:
TWAIN is a widely recognized standard that comp uters use to receive images from scanners and 
digital cameras. The TWAIN scanning interface can be accessed from any TWAIN scanning application 
you have installed on the computer. The driver interface described herein is the TWAIN driver that has 
been developed for your scanner. However, there  are some applications that have their own TWAIN 
interface. If you are scanning from a software applic ation, and see the interface shown in this section, 
you can use these instructions to scan with the TWAIN interface. If you do not see this TWAIN 
interface, please refer to your scanning  application’s user guide for instructions.
A note about your scanner and Microsoft WIA (Windows Image Acquisition):
The WIA platform has been developed to enable image transfer from devices using standard Windows 
applications, such as Paint or Windows Fax and Scan, without the need to install additional scanning 
software. Microsoft has developed its own interface for using the scanner with the Windows 
applications, as well as any other WIA compatible applications you may have installed. However, when 
using a WIA 2.0 compatible application, the default behavior will display the TWAIN interface as 
described in this document. You can change the driv er behavior to show the Windows interface instead 
of the custom interface described herein. Please refer to  Driver Settings for the Hardware Properties 
and Interface Behavior  on page 186 for more information. 
Please refer to your Windows documentation for WI A scanning instructions if you do not see the 
interface described below, or if you have any qu estions regarding Windows scanning applications.