Xerox Documate 3920 User Guide

Xerox DocuMate 3920
August 2010
05-0805-000
User’s Guide
  

Design © 2010 Xerox Corporation. All rights reserved. XEROX®, XEROX and Design® and DocuMate® are trademarks of Xerox 
Corporation in the United States and/or other countries.
Content © 2010 Visioneer, Inc. All rights reserved. The Visioneer brand name and OneTouch® logo are registered trademarks of 
Visioneer, Inc.
Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or 
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User’s Guide3
Table of Contents
Welcome
What’s in the Box  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Setup Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Network Requirements  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

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User’s Guide 4
Scanning to a Folder   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  58
Scan Options for Filing   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  60
Setting the Folder Template  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

Table of Contents
Xerox DocuMate 3920
User’s Guide5
Cleaning the Automatic Document Feeder   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Cleaning the Scanner Glass  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Cleaning the LCD-display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Replacing the ADF Pad Assembly   . . . ....

Table of Contents
Xerox DocuMate 3920
User’s Guide 6 

Xerox DocuMate 3920
User’s Guide7
Welcome
This chapter includes:
•What’s in the Box on page 8
•Setup Requirements on page 9
•Internet Communication Features on page 10
•The Xerox DocuMate 3920 Scanner on page 11
Your new Xerox scanner can quickly scan single-sided or double-sided stacks of documents with the 
Automatic Document Feeder (ADF), or single items on the Flatbed glass. With this scanner you can 
scan documents and send them electronically to a file server, email message, printer, fax machine,...

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User’s Guide 8
What’s in the Box
Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer 
where you purchased the scanner.
Power Supply Xerox DocuMate 3920 Scanner
Power Cord
(North American Style)
USB Cable
Power Cord
(European Style)Power Cord
(United Kingdom Style)Telephone 
Cord
Windows™
Installation DiscQuick Install GuideTechnical 
Support Card 

Welcome
Xerox DocuMate 3920
User’s Guide9
Setup Requirements
Network Requirements
To send emails from the scanner:
•TCP/IP Network
• An SMTP and an optional POP3 server
To save documents to a folder on a server via the intranet:
• FTP, HTTP, HTTPS, or CIFS protocol environment
Computer Requirements
These requirements are for installing the Network Management Tool  on a local computer. 
IBM-compatible Pentium 4 PC, or AMD equivalent with:
• A CD-ROM drive
• An available Universal Serial Bus (USB) port...

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Xerox DocuMate 3920
User’s Guide 10
Internet Communication Features
Scan to Folder—Through the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer 
Protocol), HTTPS (a secure way of using HTTP), or CIFS (Common Internet File System), the scanner 
allows you to save scanned document directly to a designated server or a personal computer on the 
network in a standard PDF, JPEG, TIFF, or MTIFF file format. 
Scan to E-Mail—When you send an e-mail to someone via the scanner, the...