Xerox Documate 3920 User Guide

Xerox DocuMate 3920
User’s Guide51 The following is an example of file size based on selected scanning options and file format.
Color: A4 @ 200 dpiTIFF (10 MB) / PDF (53 KB) / JPEG (212 KB) 
B&W: A4 @ 200 dpiTIFF (100 KB) / PDF (20 KB) / JPEG (5 MB) 
OptionDescription 

Xerox DocuMate 3920
User’s Guide 52
Setting the Default E-mail Options
You can set the default email options for the scanner. This way, whenever you want to scan and send 
an email, the most commonly used settings are already configured. Please refer to the previous section 
for the list of options you can set as a default. Note that the list indicates when a feature cannot be 
assigned a default value.
To access the E-mail Default template from the scanner:
1. Press the Menu button on the scanner.
2....

Xerox DocuMate 3920
User’s Guide53
Using the Address Book
The scanner has an internal address book that can store up to 2000 email addresses and 100 email 
groups. Touch the Address Book icon on the E-mail main screen to display the Address Book screen.
To select a group address:
1. On the Address Book screen, touch the Group tab to display the following Group screen.
2. Touch a group to select it and then touch OK to return to the E-mail main screen. (You can touch 
another group to select multiple...

Xerox DocuMate 3920
User’s Guide 54
Information Messages When E-mailing
MessageAction
Sequence errorReboot the machine, and try again later. If the error is still there, con-
tact your nearest dealer. 
Device internal failureReboot the machine, and try again. If the error is still there, contact 
your nearest dealer.
Failed to connect mail serverContact your network administrator for further help.
Failed to get response from mail 
server.Contact your network administrator or nearest dealer for further...

Xerox DocuMate 3920
User’s Guide55 Mail server does not support SMTP 
service extensionContact your network administrator for further help.
Exceeded storage allocationCheck “To” address.
Check mailbox storage allocation.
Contact your network administrator for further help.
Mailbox name is not allowedCheck “To” address.
Mail action has not been takenCheck “To” address.
Connection errorCheck network environment.
Check if email attachment size is larger than the mailbox quota.
The transaction has...

Xerox DocuMate 3920
User’s Guide 56
E-mail Specifications
ProtocolSMTP, MIME,
Mail Sever AuthenticationSMTP-AUTH, POP3
File format
B/W (single bit)
Gray (8 bit)
Color (24 bit)PDF, TIFF, M-TIFF
PDF, JPEG, TIFF, M-TIFF
PDF, JPEG, TIFF, M-TIFF
Compression Method
B/W
Gray
ColorRAW, G3, G4
JPEG
JPEG
Compression LevelLow / Medium / High
Supported Resolution75, 100, 150, 200, 300, 400, 600 dpi
Default Resolution200 dpi
Address Book Capacity
Max. Address
Group
No. of Address in Each Group2000
100
99
Multiple...

Xerox DocuMate 3920
User’s Guide57
5Filing
This chapter includes:
•Scanning to a Folder on page 58
•Scan Options for Filing on page 60
•Setting the Folder Template on page 63
•Creating a New Folder on page 65
•Information Messages When Filing on page 66
•Filing Specifications on page 68
The scanner allows you to send the scanned documents to a server or a personal computer’s file folder 
over the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), HTTPS (a secure 
way of using...

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User’s Guide 58
Scanning to a Folder
1. Place your document face up in the ADF or fa c e  d ow n on the flatbed glass.
2. Press the Filing button on the scanner. 
3. The LCD screen displays the Filing options.
4. Choose a folder to save your scanned image. 
• Or you can use the Up-arrow or Down-arrow button to scroll through the list.
• Or you can display the most frequently used folder list by touching the Show All button. 
The next section describes each feature in detail.
5. Press...

Xerox DocuMate 3920
User’s Guide59 NOTE: 
• If you make a mistake during the process, press the Stop button on the scanner to cancel the 
scan.
• If you want to scan multiple pages from the flatbed, or more than one set of 50 pages from the 
ADF, press the Bind button first. After the first flatbed or ADF scan finishes, you will be prompted 
to bind to the next scan. Place the next page on the flatbed, or document batch in the ADF, and 
press Bind to continue. After you are done scanning all pages in the...

Xerox DocuMate 3920
User’s Guide 60
Scan Options for Filing
Basic Settings
OptionDescription
Original Doc.Press the button, on the LCD panel, repeatedly to cycle through the three options.
•Simplex: If your original is a single-sided document, choose Simplex to scan your 
documents only on one side.
•Duplex(long): If your original is a double-sided document which is bound along 
the long edge of paper, choose Duplex(Long) to scan your document on the 
front and the back side. 
•Duplex(short): If your...