Xerox Documate 3920 User Guide

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User’s Guide41
Setting the Default Copy Options
You can set the default copy options for the scanner. This way, whenever you want to scan to the 
printer, the most commonly used settings are already configured. Please refer to the previous section 
for the list of options you can set as a default. Note that the list indicates when a feature cannot be 
assigned a default value.
To access the Copier Default template from the scanner:
1. Press the Menu button on the scanner.
2. Press the...

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Information Messages When Copying
MessageAction
ADF paper emptyPress the OK button. Reload your documents into the auto document feeder and try 
again.
ADF cover openClose the ADF door and press the OK button.
Flatbed cover openClose the scanner lid. Remove any paper from the ADF and press the OK button.
Flatbed Light CheckPower cycle the scanner.
If the code still appears, contact your nearest dealer.
Calibration ErrorPower cycle the scanner.
If the code still...

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Copy Specifications
Copy PortUSB 2.0 Host Rev 2.0
Printer LanguagePCL5c. PCL5e
Multi-Copy Speed
      Speed mode32 CPM(type B) (copies per minute)
Multiple Copies (Copy count)Up to 99
Copy Print Resolution600 x 600 dpi
Original SizeADF Scans—U.S. Legal size 8.5”x14”
Flatbed Scans—Maximum 8.5”x11.7”
Copy SizeUp to Legal
Density Control1~7 levels (lightest to darkest)
Va r i a b l e25% ~ 400%, in 1% increments
Paper SupplyA4, U.S. Letter, A5, B5, U.S. Legal 
Scaling...

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4E-mail
This chapter includes:
•Scanning to E-mail on page 46
•Scan Options for E-mailing on page 48
•Setting the Default E-mail Options on page 52
•Using the Address Book on page 53
•Information Messages When E-mailing on page 54
•E-mail Specifications on page 56
When connected to an ethernet network and an SMTP server, the scanner allows you to transmit 
documents to your e-mail as an attachment. With a touch of the e-mail key and the selection of your...

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Scanning to E-mail
1. Place your document face up in the ADF or fa c e  d ow n on the flatbed glass.
2. Press the E-mail button on the scanner. 
3. The LCD screen displays the E-mail options.
4. Press anywhere in the To field to show the soft-keyboard on screen so you can input destination 
E-mail address(es). Press the Cc or Bcc buttons to input E-mail addresses for those fields.
5. Press Return on the soft-keyboard to return to the main E-mail screen.
Instead of...

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2. The following Address Book screen displays.
3. Touch an e-mail address to select it. The selected one will be highlighted. (You can touch 
another address for multiple selections.) 
4. Touch OK to return to the E-mail main screen.
6. Select the options you want to use for the documents you are scanning on the Basic, E-mail 
Options, and Scan Options tabs.
Note that any settings you change here are not permanently saved. The next time the email 
function is used, the...

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User’s Guide 48
Scan Options for E-mailing
Basic Settings
OptionDescription
To / Cc / Bcc
(A default value cannot 
be assigned)Select To, Cc, or Bcc, then press anywhere in the field to open the soft keyboard so you 
can enter the destination email address. 
Address Book Icon
(A default value cannot 
be assigned)Press the address book icon to show the address book on the LCD screen. Select the 
email address from the list that you want and then press OK.
SubjectPress anywhere in the...

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E-mail Options
Paper SizeSelect the size of the paper you are scanning from the list. 
Choices are: 
•A4 / Letter / A5 / B5 / Legal
Note that Legal size is available only when scanning from the ADF.
Image DensityThe image density can be adjusted within a range of 7 levels using the control panel 
or from the scanner's Web Page. Increasing the value makes your scanned image 
darker and decreasing the value makes your scanned image lighter.
Bind
(A default value...

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Scan Options
Add Text File
(A default value cannot 
be assigned)Select this option to have a log file (*.log) attached to the email message. This log file 
describes the scanned image attachment (resolution, color mode, file format, page 
numbers, and so on.) 
OptionDescription
ColorColor documents to be sent via E-mail from the scanner.
Options:
1. File Format: PDF, JPEG, TIFF, MTIFF (Multi-page TIFF)
Note: Choose MTIFF or PDF when you need to scan multi-page...