Xerox Documate 3920 User Guide

Xerox DocuMate 3920
User’s Guide21 Press this button to select what type of authentication to use for the users accessing 
the scanner. 
Authentication type—Select the authentication type for account management.
•None—No user authentication is used when scanning. The credentials you input 
when configuring the Mail Server and Filing Template are used when scanning.
•Local—The scanner is the authentication type, and the user and password 
entered in the Account management are saved in the scanner memory....

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User’s Guide 22
Using the LCD Soft Keyboard
Use the soft keyboard when you need to enter text into a field on the LCD screen. A soft keyboard icon 
next to a blank field indicates that you can access the keyboard to input text specific to the field. When 
entering numbers you can use the numeric keypad on the scanner or the soft keyboard. 
1. Whenever there is a soft keyboard icon shown in a blank field, touch anywhere in the blank field to 
open the soft keyboard.
The soft keyboard...

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User’s Guide23
Adding the Scanner to the Network
You will need the following information to configure the scanner on the network, please contact your 
network administrator for this information. You may want to print this page, fill in the table, and keep it 
for a reference as you will need this to proceed with the rest of the instructions in this section. 
Please note that the section Adding the Email Server Information on page 26 also contains a table of 
data required for setting...

Xerox DocuMate 3920
User’s Guide 24
1. Press the Menu button on the scanner.
The LCD touch screen displays the following menu.
2. Press the Network Settings button on the LCD touch screen.
3. In the Network Settings menu, either input your network parameters in each field, or press ON 
under “DHCP Enable”. 
To fill in the fields manually, press the keyboard icon next to each input field. This displays the 
soft-keyboard for you to enter the information.
If you turned on DHCP, an IP address will...

Xerox DocuMate 3920
User’s Guide25
Networking Error Messages
Message Action
The connection has failed.
Please check network settings.Ping the IP address of the scanner from another PC in a 
DOS prompt. For example, type “Ping 10.1.20.144” in a DOS 
prompt. If the scanner has no response, then perform the 
following steps.
1. Check if the RJ-45 connector is firmly plugged-in.
2. Check the Ethernet cable.
3. Check the scanner’s IP address.
4. Check the destination IP address.
5. Check Subnet Mask.
6. Check...

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User’s Guide 26
Adding the Email Server Information
You will need the following information to configure the scanner to send emails, please contact your 
network administrator for this information. You may want to print this page, fill in the table, and keep it 
for a reference as you will need this to proceed with the rest of the instructions in this section.
1E-mail Address: Note that this will be the default “From” address when sending 
emails from the device. A dedicated email...

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User’s Guide27
1. Press the Menu button on the scanner.
The LCD touch screen displays the following menu.
2. Press the Mail Server button on the LCD touch screen.
3. Fill in each field with the appropriate information on the Device E-mail Account tab.
Select SMTP or POP3 as the authentication method for the SMTP server, and fill in the 
appropriate information for that authentication.
SMTP Authentication POP3  Authentication 

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User’s Guide 28
4. If you want to access an LDAP server address book, press the External Address Book tab to fill in 
the information about your network LDAP server.
• The login name and password are case-sensitive and can be up to 28 characters.
• LDAP search specifications:
The scanner supports two types of authentication, simple and anonymous login to the LDAP 
server. If your LDAP server supports anonymous login, and you want to use anonymous login, 
do not input “anonymous” as...

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User’s Guide29
Setting the Default Scan Function
The initial default scanning function is e-mail. This means that each time the scanner is power cycled, 
when the scanner comes out of power saving mode, or when the scanner has been sitting idle without 
scanning, the LCD screen will switch back to the e-mail scanning function automatically. You might 
want to change the default scan mode if you are not using the email function, or if you use a different 
scanning function more often...

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User’s Guide 30
4. Press the Device Management tab.
5. Press the down arrow in the Default Mode field to show the options list.
6. Press one of the function names in the list to select that option as the default scan mode. 
If you select the Shortcut option, the scanner LCD will display 6 shortcut buttons. These buttons 
are configured using the scanner’s embedded webpage. Note that the other scanning mode 
defaults can be configured using the scanner LCD options or through the...