Xerox Documate 3920 User Guide

Welcome
Xerox DocuMate 3920
User’s Guide11
The Xerox DocuMate 3920 Scanner
Input Tray—Holds documents in the Automatic Document Feeder (ADF) for scanning.
Paper Guides—Adjust to support various document widths.
ADF Cover Release—Lift to open the ADF.
Automatic Document Feeder (ADF)—Feeds paper through the scanner.
LCD Touch Screen—Shows the scanner settings. Touch the screen to input scan batch requirements, 
configure destinations, and configure the server settings.
Scanner Lid—Lift lid to place an item...

We l c o m e
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User’s Guide 12
Output Tray—Holds documents after being scanned through the Automatic Document Feeder.
Paper Stop—Holds documents in the output tray. Adjusts to support various document lengths.
Power Switch—Turns the power on and off. 
Power Jack—Connects the power cord to the scanner. 
Printer Connection Port—Connect a USB cable to a printer and to the COPY port to use the Copy 
function and to receive faxes.
Network Connection Port—Connect a network cable to the LAN...

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User’s Guide13
1Scanner Setup
This chapter includes:
•Unpack and Assemble the Scanner on page 14
•Connecting the Cables on page 15
•Using the Scanner Control Panel on page 17
•Summary of the Menu Options on page 19
•Using the LCD Soft Keyboard on page 22
•Adding the Scanner to the Network on page 23
•Adding the Email Server Information on page 26
•Setting the Default Scan Function on page 29
Note that you do not need to setup network access if you are using the scanner for Faxing,...

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User’s Guide 14
Unpack and Assemble the Scanner
1. Remove all shipping tape from the top and bottom of the scanner.
2. Open the ADF cover and carefully remove any foam particles that may have gotten inside the 
Automatic Document Feeder, then close the cover.
3. Lift the scanner lid and slide the locking tab to its unlocked position. The scanner will not scan 
when locked.
Unlocked position 

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User’s Guide15
Connecting the Cables
Connecting the Power Cable
1. Press the power switch to the “O” position to turn off the scanner.
2. Plug the power supply into the power jack on the scanner.
NOTE: Only use the power supply (HEG75-S240320-7L made by HiTron) included with your scanner. 
Connecting any other type of power supply may damage your scanner, and will void its warranty.
3. Plug the power cord into the power supply and into a wall outlet.
Connecting the Ethernet Cable
1....

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User’s Guide 16
2. Plug the other end of telephone line to the “RJ-11” telephone jack provided by the telephone 
company.
Connecting the Printer Cable
1. Connect one end of the printer cable (USB cable) to the printer.
2. Connect the other end to the COPY port at the rear of the scanner. 
Tu r n  o n  t h e  Po w e r
Press the power switch to the “|” position to turn on the scanner. After showing the boot up message, 
the LCD screen displays the preset ready status.  

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User’s Guide17
Using the Scanner Control Panel
Configure keys—Use these keys to set the scanner options and configure the function keys using the 
LCD touch screen. 
LCD touch screen—Use to view the scanner information, manage the scanner options, set the 
function defaults, add phone numbers, set server information for filing, and so on.
Function keys—Press one of the function keys to select that mode for scanning. Pressing a function 
key displays that function on the LCD touch...

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User’s Guide 18
Numeric keypad—Use this keypad to enter destination phone numbers for faxing or set the number 
of copies to be printed.
Control keys—Press to start or stop scanning.
Status LEDs—Indicates the hardware status.
B&W—Press to start copying, e-mailing, 
filing, or faxing in Black&White mode.Color—Press to start emailing or filing in 
Color mode.
Stop—Press to stop scanning.
Power—Indicates that the power is on and ready for scanning.
Alarm—Indicates hardware and...

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User’s Guide19
Summary of the Menu Options
This section briefly describes each of the options in the menu. In the following table, it is indicated if 
detailed configuration information is available, and which section contains the instructions for 
configuring that feature.
Press the Menu button on the scanner to show the Menu options on the LCD screen.
Press this button to display information about the scanner.
•Device Information—This is the scanner hardware information, serial...

Xerox DocuMate 3920
User’s Guide 20Press this button to create an administrator account for the scanner, and specify addi-
tional scanner defaults. 
You will be prompted to login when you press the Management button, simply press 
“Login” to continue. There is no default administrator password for the scanner.
Administrator Profile tab—press the keyboard icon, next to each field, to open the 
LCD panel soft keyboard and fill in each field.
•Login Name—Input a login name for accessing the scanner’s...