Xerox Phaser 3635mfpx Manual

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Xerox Phaser 3635 User Guide65
6 Job Status Screen
To follow the progress of your fax job, press the Job Status button on the control 
panel to display the Job Status screen.
The default Job Status screen displays all incomplete jobs, including the queued 
fax job. If there are no incomplete jobs in progress, the message “No Active Jobs” 
is displayed. For more information on the Job Status screen, refer to Job Status 
Screen in the Copy chapter on page 39.
7 Stop the Fax Job
Follow the steps below to manually cancel an activated fax job.
1.Press the Stop button on the control panel to cancel the current fax job.
2.To cancel a queued job press the Job Status button on the control panel to 
display the Active Jobs screen.
3.Select the appropriate job from the queue to view the Progress of your Job 
screen.
4.Select Delete from the Job Commands list.
5.Select Confirm to delete the job or Cancel to return to previous screen.
LAN Fax Procedure
This section describes the basic procedure for sending a LAN fax.
NOTE: If an authentication feature is enabled, you may need an account before 
using the machine. To get an account, or for more information, contact the 
System Administrator.
Documents can be faxed from your PC using the print drivers supplied. The print 
driver must be loaded on each PC which uses the machine for faxing. 
						

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1.Click Print in your 
application.
2.Click on your machine 
to choose it as the 
printer.
3.Click on the 
Properties or 
Preferences button.
4.Click on Fa x from the 
Job Type dropdown 
menu.
5.Click on the Add 
Recipient or the Add 
From Phonebook button to add a recipient.
6.Click OK to confirm your recipient selection.
7.Click OK to confirm your selections in the Printing Preferences window.
8.Click Print to print your document.
9.The Fax Confirmation box will appear. Check the fax number and then click 
OK to send your fax.
Embedded Fax
This section provides more detail on the Embedded Fax features.
•Fax on page 67.
•Image Quality on page 71.
•Layout Adjustment on page 72.
•Fax Options on page 73.
NOTE: For Server Fax information refer to Server Fax on page 78. 
						

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Fa x
Use the options available on the Fax tab to enter the recipient telephone number 
and to select the standard features for your fax job. 
Dialing Options
Use the Dialing Options to enter the destination fax number or numbers for the fax 
job. Individual fax numbers can be entered using the keypad or an attached 
telephone handset, using the Speed Dial function or selected from the Address 
Book. 
The Address Book is a listing of Individual or Group numbers which have been 
previously set up and stored. Individual numbers can also be accessed from the 
Address Book using the Speed Dial function.
NOTE: There are no transmission preferences per user.
Keypad DialUse this option to enter the number using the numeric keypad. The number 
entered appears in the fax window. If an incorrect entry is made, use the C button 
to delete the number and then enter the correct number.
Use the Keypad Dial option to return to using the keypad to enter fax numbers 
after using alternative methods.
Manual DialAllows you to get the dial tone before entering the fax number. Used when sharing 
a fax and phone line.
Manual ReceiveAllows you to receive a fax if a handset is attached. 
						

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Speed DialSpeed Dial numbers are automatically created when a fax number is stored in the 
Address Book. Using the Speed Dial number saves time typing the complete fax 
destination number. To use Speed Dial, enter the 3 digit Speed Dial number 
required.
To find out the Speed Dial number for an entry in the Address Book, select the 
Group Dial option and scroll through the Address Book to view the numbers 
assigned.
RedialRedial allows you to place a call to the last number or list of numbers dialed. 
Group DialGroup Dial is used when the fax is being sent to multiple destinations. Fax numbers 
can be entered into the Group Dial list manually using the keypad, using Speed Dial 
or by using the Address Book. The Address Book stores and displays the fax 
recipient details. Information includes the recipient’s name and fax number, as 
well as the resolution and communication mode. Individual and Group entries are 
stored in the Address Book.
The Current Group Dial list displays a list of all the recipients for the fax. The list 
holds up to 200 locations (46 digits allowed per entry).
To send a fax to multiple destinations, the Group Dial option is used. Destination 
numbers for the fax can be added to the Current Group Dial list using any of the 
dialing methods available.
Dialing CharactersSpecial dialing characters can be added to your fax number using the Dialing 
Characters option. Dialing characters are special characters used for entering fax 
numbers. They are entered as part of the telephone number.
To select the required character:
1.Enter the fax number via the hard keypad to the right of the touch screen.
2.If required, select a Dialing Character from the touch screen.
CharacterDescription
Pause [,]Gives the machine time to switch from an inside line to an 
outside line during automatic dialing. For charge code 
numbers, enter a pause after the fax number but before the 
charge code number. 
Private Data Delimiter 
[/]Protects confidential information. For example, if a special 
charge code or credit card number is required for a call. The 
/ character should be selected before and after entering 
confidential numbers. The numbers and characters entered 
between this character will appear as asterisks (*).
Pulse to Tone Switch [:]Used to switch from pulse dialing to DTMF (tone or one-
touch) dialing. After switching from pulse to tone, you 
cannot switch back to the original mode during the fax 
procedure. 
						

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3.Select the Add Character button.
4.Repeat as necessary and select the Save button when complete.
5.Press the Start button to send the fax.
Address Book
The Address Book contains a list of addresses, numbers and details that are 
relevant to your company and/or you. Use the up/down scroll buttons to locate the 
recipient. Highlight the recipient in the list and select the Add to Recipients button. 
Continue this process until you have added all the required recipients. On 
completion select the Done button. The entered numbers will be shown in the 
Recipients list.
Use this feature to store destination names and fax numbers in your device. Entries 
stored here will be available for selection within the Group Dial feature on the Fax 
tab. Dialing Groups can also be set up, comprising of many individual entries.
L This feature saves 
time when sending faxes 
to frequently used 
destinations.
Address Book SetupFrom the Fax tab, select the Address Book button to create a new Address Book 
entry, or to edit an existing one:
1.From the Address Book Setup screen, enter an Address Book number or select 
one from the Address Book list.
2.Select the Edit Details button.
3.To u c h  t h e  Entry Name field and enter the Address Book name (maximum of 
20 characters).
4.Select the Save button to confirm entries.
5.To u c h  t h e  Fa x  N u m b e r field and enter the fax number (including any Dialing 
Characters) using the number keypad.
6.Select the Save button to confirm entries.
7.Select the Save button again to save your entry to the Address Book and 
return to the Setup screen. You can save up to 200 entries.
Group Address Book
SetupFrom the Fax tab, select the Address Book button to create a new Group Address 
Book entry, or to edit an existing one:
1.Select Groups from the drop-down menu.
2.From the Group Address Book Setup screen, enter an Address Book number or 
select one from the Address Book list.
3.Select the Edit Details button. 
						

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4.To u c h  t h e  Group Name field and enter a unique Group number (maximum 20 
characters).
5.Select the Save button to confirm entry.
6.Select the Add Recipients button.
7.Select the required entry from Address Book to add to your Group. Either 
choose from the list, using the scroll buttons, or key in the Address Book 
Location number using the keypad.
8.Select the Add to Group button to add the Individual number to the Group. 
Continue selecting and adding as required.
9.Select the Save button to save your entries and return to the Setup screen.
2-Sided Scanning
This is used to specify whether the originals are single-sided or two-sided.
1 SidedUse this option for originals that are printed on one side only.
2 SidedUse this option for originals that are printed on both sides.
2 Sided - Rotate
Side 2Use this option for originals that are printed on both sides and the second side has 
been rotated. For example, if you are scanning a calendar which uses a “head to 
toe” format.
Original Type
Use this option to enhance the quality of the fax based on the type of original 
being scanned.
The options available are:
Resolution
The Resolution affects the appearance of the fax at the receiving fax terminal. A 
higher resolution produces better quality for photos. However, a lower resolution 
reduces communication time. 
OptionDescription
Te x t  Use for originals containing text or line art.
Photo and TextUse for high quality lithographic images or continuous tone 
photos with text.
Photo Use for continuous tone photographs. 
						

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Standard 200 x 100 dpi - Recommended for text documents. It requires less 
communication time, but does not produce the best image quality for graphics 
and photos. 
Fine 200 x 200 dpi - Recommended for line art and photos. This is the default 
resolution and the best choice in most cases. 
SuperFine 600 x 600 dpi - Recommended for use with high quality photos and 
graphics. It produces the largest image file size, but delivers the best image quality.
Image Quality
The Image Quality tab contains options that help you to enhance the appearance 
and style of your faxed document.
Lighten / Darken
Adjusts the lightness or darkness of the output.
Background Suppression
Use to automatically reduce or eliminate the dark background resulting from 
copying colored paper or newspaper originals.
Color Mode
Use to transmit the fax in mono or color.
Select the Save button to confirm Color Mode selection.
OptionDescription
Black & WhiteTransmits a Black & White image.
Full ColorTransmits a Color image. 
						

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NOTE: The receiving device must support color faxing for incoming jobs to receive 
fax jobs in color.
Layout Adjustment
Original Size
Select this feature to specify how the device determines the size of the original 
document.
Auto DetectUse this option to allow the machine to automatically recognize the size of the 
originals being fed through the document feeder.
PresetsUse this option to specify the dimensions of the document scanning region when 
scanning from the document glass. There are several standard size dimensions 
that correspond to common document sizes and orientations.
Custom SizeUse this option to manually adjust the scanning dimensions using the scroll 
buttons.
Mixed Size OriginalsUse this feature to copy a document containing mixed size originals. The originals 
must be the same width, for example 8.5 x 11" and 8.5 x 14". Load documents in 
the document feeder when using this feature. 
						

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Fa x  O p t i o n s
The Fax Options tab available with Embedded Fax provides further fax features 
which can be used when transmitting faxes. To view all the options for a feature, 
select the feature required. Multiple options can be selected for each fax job if 
required. 
Polling
Polling enables you to store fax documents into the machine’s memory for 
retrieval by another remote fax machine, or to poll a remote fax machine or 
mailbox to retrieve information. 
Store for Polling
This option allows users to scan documents and store them. When remote 
machines poll the device, they are able to retrieve the scanned document(s). 
Passcodes can be set up to control which machines have access to the documents 
stored.
Store for PollingStored documents will not be deleted after a successful poll. 
Print AllTo print documents stored for polling.
Delete AllAll documents stored for polling will be deleted.
NOTE: the Print and Delete options are only available when the Store for Polling 
feature is set to On. 
						

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Remote Polling
Poll a Remote FaxThis option allows users to contact a remote fax machine to locate and receive 
faxes stored by the remote machine. More than one remote machine can be polled 
at a time. Enable this feature by selecting Poll  a Remote Fax and selecting On. 
Enter the number of the remote machine you wish to poll. Poll more than one 
remote machine by using the Group Dial.
Use the Delayed Send feature to poll at a specific time. This allows you to poll the 
remote machine when the line is less congested or when a cheaper rate applies. 
Only one delayed polling job is allowed at a time.
Once you have entered the number of the remote machine and, if required, the 
time you wish to poll, press the Start button on the control panel to begin polling 
the remote machine or to store the polling command.
All documents that have been successfully polled from the remote machine are 
printed on your machine.
Poll a Remote
MailboxThis option allows users to contact a remote mailbox which is set up on a remote 
fax machine. When contact has been made, the remote machine sends the faxes 
stored within the mailbox. To use this option, you need to know the remote 
mailbox number and passcode.
Enter the remote machine’s fax number using the control panel, or select the 
Group Dial button to select the required number from the Address Book. Group 
Address Book is not available when using the poll remote mailbox feature, as only 
one telephone number can be entered at a time.
To poll a remote mailbox you must know the mailbox number. Use the keypad to 
enter the number of the mailbox you wish to poll in the Mailbox Number input 
field.
If the remote mailbox is protected with a passcode, use the keypad to enter the 
passcode in the Passcode input field. If the passcode does not match the remote 
mailbox passcode, the poll will fail.
NOTE: If the Passcode input field is left blank, the default passcode 0000 is used.
Once you have entered the number and details of the remote machine mailbox 
you wish to poll, press the Start button on the control panel to begin polling remote 
machine mailbox.
All fax documents that have been successfully polled from the remote mailbox are 
printed on your machine.
Delay Send
Delay Send enables you to specify the time of a fax transmission or poll. This 
option can be used to delay transmission of a fax job for a minimum period of 15 
minutes and a maximum period of 23hrs 59mins, by specifying the time at which 
the fax is to be sent.