Brother Intellifax 885 Fax Phone Copy Owners Manual

							ON-SCREEN PROGRAMMING   3 - 2
Navigation Keys
 
You can access the menu mode by pressing 
Menu/Set. When you enter the Menu, the 
LCD scrolls:
Then press 1 for Initial Setup Menu—OR—
Press 2 for Setup Receive Menu—OR—
Press 3 for Setup Send Menu—OR—
Press 4 for Cancel Job 
—OR—
You can scroll more quickly through the each menu level by pressing  , and 
then set an option by pressing Menu/Set when that option appears on the LCD. 
Then the LCD shows next menu level. Press   to scroll to your next menu 
selection, and then press Menu/Set.
When you finish setting an option, the LCD shows ACCEPTED.
 
* Access the Menu
* Go to next menu level
* Accept an option
* Scroll through the 
current menu level
* Back to previous menu 
level
* Forward to next menu 
level
* Exit the Menu
NoteUse   to scroll backward if you passed your choices or to save keystrokes.
4.CANCEL JOB
2.SETUP RECEIVE
3.SETUP SEND
1.INITIAL SETUP
SELECT     & SET
or
or 
						

							3 - 3   ON-SCREEN PROGRAMMING
To access the menu, press   Menu/Set.
Main MenuMenu SelectionsOptionsDescriptionsPage
1. INITIAL SETUP 1. DATE/TIME
—Enter date and time for the 
LCD display and heading 
on fax transmissions.4-1
2. STATION ID
—Program your name, fax 
number and telephone 
number to appear on each 
transmitted page.4-1
3. BEEPEROFF
HIGH
LOWAdjusts beeper volume.
4-5
4. VOLUME 
AMPLIFYON
(PERMANENT/
TEMPORARY)
OFFFor the hearing-impaired, 
you can set the volume to 
the VOL AMPLIFY:ON 
setting on a permanent or 
temporary basis.4-5
5. TONE/PULSE
(For Canada 
Only)TONE
PULSE
Selects dialing mode
4-6
6. LOCAL 
LANGUAGE 
(For Canada Only)
ENGLISH
FRENCHAllows you to change the 
LCD Language to French.See 
French 
manual
2. SETUP RECEIVE 1. RING DELAY04
03
02
01
00Number of rings before 
the fax machine answers 
in FAX/TEL, FAX or 
TAD mode.5-2
2. F/T
RING TIME70
40
30
20Sets the time for “double-
ring” in FAX/TEL mode.
5-3
0. EASY 
RECEIVEON
SEMI
OFFReceive fax messages 
without pressing the 
Fax Start key.
5-4
NoteThe factory setting (option) is shown in bold.
Stop
to accept
to Exit 
						

							ON-SCREEN PROGRAMMING   3 - 4
To access the menu, press   Menu/Set.
Main MenuMenu SelectionsOptionsDescriptionsPage
2. SETUP 
RECEIVE
(Continued)4. REMOTE 
CODEON( 51, #51)
OFFActivate or deactivate the 
fax machine from a remote 
location.
You can also personalize 
these codes.5-6
5. REDUCTIONAUTO
100%
93%
87%
75%Reduces size of image.
5-4
6. PAPERLETTER
LEGAL
A4Selects size of paper for 
fax receiving
5-5
7. POLLING RXON
OFFSets up your fax machine 
to poll another fax 
machine.5-7
3. SETUP SEND 1. COVERPG 
SETUP
NEXT FAX ONLY,ON
OFF
PRINT SAMPLE
Automatically sends a 
cover page you program.
6-6
2. COVERPAGE 
MSG—Programs customized 
message for fax cover 
page.6-6
3. CONTRASTAUTO
S.LIGHT
S.DARKChanges lightness or 
darkness of a fax you are 
sending.
6-3
4. RESOLUTION
STANDARDFINE
S.FINE
PHOTOChanges the fax 
resolution.
6-3
5. OVERSEAS 
MODEON
OFF
Adjusts for sometimes 
difficult overseas 
transmissions.
6-4
6. CALL 
RESERVEOFF
ON
PRINT SAMPLE
You can send a fax, then 
speak.
6-6
NoteThe factory setting (option) is shown in bold.
Stop
to accept
to Exit 
						

							3 - 5   ON-SCREEN PROGRAMMING
To access the menu, press   Menu/Set.
Main MenuMenu SelectionsOptionsDescriptionsPage
3.SETUP SEND(Continued)7. DELAYED 
FAX—Sends documents later
6-4
8. POLLED TXON
OFFSets up your fax machine 
with a document to be 
retrieved by another fax 
machine.6-5
4. CANCEL JOB——Cancel a delayed fax or 
polling job.6-5
5. INTERRUPT
——Send a fax now, even if 
you have the machine set 
to send a fax later, or it you 
have it set for polling.6-5
6. SET 
AUTO DIAL1. ONE-TOUCH 
DIAL—
Stores dial numbers in 
memory so as to dial them by 
pressing only one key.7-1
2. SPEED-DIAL—Stores dial numbers in 
memory so as to dial them by 
pressing four keys.7-2
3. SETUP 
GROUPS—Sets up a Group number 
for Broadcasting.7-3
7. SETUP REPORTS1. TRANSMISSIONON
OFFPrint lists and reports of 
activity.
(See details in Chapter 11.)
11-1
2. ACT.INTERVALOFF
6/12/24 Hours 
2/4/7 Days
11-1
NoteThe factory setting (option) is shown in bold.
Stop
to accept
to Exit 
						

							ON-SCREEN PROGRAMMING   3 - 6
To access the menu, press   Menu/Set.
Main MenuMenu SelectionsOptionsDescriptionsPage
8. SETUP MSG CTR 1. MSG 
STORAGEFAX:
ON/OFF
VOICE:
ON/EXT/OFF
Select if memory will 
store fax, voice or both.
9-2
0. BACKUP 
PRINTON
OFFPrints copy of faxes 
received into memory.
9-5
0. OGM
MSG CTR OGMF/T OGMSelect/Record outgoing 
message.9-2
0. ICM 
MAX. TIMESelect maximum length of 
incoming messages.9-6
0. ICM REC. 
MONITRON
OFFAdjust speaker volume for 
voice messages as they 
come in.9-6
0. FAX 
FWD/PAGINGOFF
FAX FORWARD 
PAGINGSet FAX to forward fax 
message –OR– to call 
your pager.9-7
0. REMOTE 
ACCESS159 Set code for retreiving 
messages.9-9
0. TEL SERVICE 1. DISTINCTIVEON
OFF
SETUse with telephone 
company Distinctive Ring 
service to register the ring 
pattern with fax machine.8-3
2. CALLER ID
(For USA Only)—Register your AREA 
CODE to dial from the 
Caller ID log.4-6
8-4
NoteThe factory setting (option) is shown in bold.
Stop
to accept
to Exit 
						

							4 - 1   INITIAL SETUP
4Initial Setup
Getting Started
After you have assembled your machine using the Brother StartCard, continue the 
initial setup by programming the rest of the initial settings.
Setting Date and Time
Your fax machine displays the date and time, and prints it on every fax you send.
In the event of a power failure, the fax machine maintains date and time information 
for up to two hours. All other settings remain unaffected.
1Press Menu/Set, 1, 1. 
2Enter the last two digits of the year, 
and then press Menu/Set. 
3Enter two digits for the month, and then press 
Menu/Set. (For example, enter 09 for September, 
or 10 for October)
4Enter two digits for the day, 
and then press Menu/Set. (For example, 06)
5Enter the time in 24-hour format, and then press 
Menu/Set. (For example, enter 15:25 for 3:25 PM)
6Press Stop/Exit. The LCD now shows the date and time you set and displays it 
whenever the fax machine is in Standby mode.
Setting Station ID
You can store your name, fax number, and telephone number to be printed on all fax pages. 
1Press Menu/Set, 1, 2. 
2Enter your fax number (up to 20 digits), 
and then press Menu/Set. 
3Enter your telephone number (up to 20 digits), 
and then press Menu/Set. If your telephone 
number and fax number are the same, enter the 
same number again. The LCD shows your entry.
The telephone number you enter will be printed on Call Back Message and Cover Page 
you send.
1.DATE/TIME
ENTER YEAR:XX
ENTER MONTH:XX
ENTER DAY:XX
ENTER TIME:XX:XX
2.STATION ID
FAX:
TEL: 
						

							INITIAL SETUP   4 - 2
4Use the dial pad to enter your name (up to 20 
characters), and then press Menu/Set. (You can 
use the chart on next page to help you enter letters.)
5Press Stop/Exit. The LCD returns to the date and time.
Details for Entering Text
When you are setting certain functions, such as the Station ID, you may need to enter 
text into the fax machine. Most keys on the dial pad have three or four letters printed 
above them. The keys for 0, # and   don’t have printed letters because they are used 
for special characters or operations.
By pressing the appropriate number on the dial pad the correct number of times, you 
can access the character you want. 
Inserting Spaces
If you want to enter a blank space, press   twice.Press Key one time two times three times four times
2ABC 2
3DE F 3
4GH I 4
5JKL5
6MN O 6
7PQRS
8TUV 8
9WX Y Z
NAME:
NOTICE
The Telephone Consumer Protection Act of 1991 makes it unlawful for 
any person to use a computer or electronic device to send any message 
via a telephone fax machine unless such messages clearly contain, in a 
margin at the top or bottom of each transmitted page, or on the first page 
of the transmission, the date and time it is sent and an identification of the 
business or other entity or other individual sending the message and the 
telephone number of the sending machines or such business, other entity 
or individual. 
In order to program this information into your fax machine, you should 
complete the steps described on page 4-1. 
						

							4 - 3   INITIAL SETUP
Making Corrections
If you entered a letter incorrectly and want to change it, press   to move the cursor 
after the last correct letter. Then press Stop/Exit; the letters above and to the right of 
the cursor are deleted.  Re-enter the correct text and/or digits. You can also back up 
and type over incorrect letters.
Repeating Letters
If you need to enter a character that is assigned to the same key as the previous 
character, press   to move the cursor to the right.
Special Characters and Symbols
Press , # or 0 repeatedly or press   to move the cursor under the special character 
or symbol you want. Then press Menu/Set to select it.
Press   for (space) ! “ # $ % & ’ ( )   + , - . /
Press  #  for  : ; < = > ? @ [ ] ^ _
Press  0 forÉ À È Ê Î Ç Ë Ö 0
If you do not enter a fax number, no additional information can be entered.
To enter a space, press   once between numbers and twice between characters.
If your Station ID has already been programmed, the screen prompts “1” to make 
a change, or “2” to exit without changing. 
						

							INITIAL SETUP   4 - 4
Setting the Speaker Volume
You can adjust the speaker volume by pressing Speaker Phone, and then selecting 
a speaker volume level.
Press   to adjust the volume level. The LCD shows the setting you are choosing. 
Each key press changes the volume to the next setting. The new setting will remain 
until you change it again.
 
Choosing the Handset Volume (For Volume Amplify)
Before you begin to use the machine, you must decide if you need to set the handset 
volume to AMPLIFY:ON for a user who is hearing-impaired. The AMPLIFY 
volume level complies with FCC standards.
VOLUME AMPLIFY: OFF
This default setting is appropriate if none of the users are hearing-impaired. During a 
conversation, users can press Volume   on the control panel to adjust the volume 
to LOW or HIGH. When the handset is replaced, the handset volume will remain 
until you change it again.
VOLUME AMPLIFY: ON–TEMPORARY
This setting is appropriate if some of the users are hearing-impaired. During a 
conversation, users can press Volume   on the control panel to adjust the volume 
to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset volume 
returns to the default setting of LOW.
VOLUME AMPLIFY:ON–PERMANENT 
Choose VOL AMPLIFY:ON–PERMANENT if all of the users are hearing-
impaired. During a conversation, users can press Volume   on the control panel to 
adjust the volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the 
handset volume returns to the default setting of AMPLIFY.
m
You can adjust the speaker volume while you are listening to your OGM (Outgoing 
Message) and ICMs (Incoming Messages).
If you turn Incoming Recording Monitor to OFF (Menu/Set, 8, 5) the Speaker for 
screening calls with be disabled and you won’t hear callers leaving messages. The 
volume for other operations can still be controlled using  .
When you press Volume   on the control panel to adjust the volume, the LCD shows 
the setting you are choosing. Each key press changes the volume to the next setting.
or
or
or
or
or
or 
						

							4 - 5   INITIAL SETUP
WARNING
It is important that you do not choose PERMANENT unless all users are 
hearing-impaired. Otherwise, the default setting of AMPLIFY may damage the 
hearing of some users.
Setting Volume Amplify 
Please carefully read Setting the Handset Volume before you do the following steps:
1Press Menu/Set, 1, 4.
2Press   to select VOL AMPLIFY:OFF? if 
none of the users are hearing-impaired and go to 
Step 4—OR—If some or all of the users are hearing-
impaired, select VOL AMPLIFY:ON? and then press Menu/Set.
3Press   to select PERMANENT? if all the users 
are hearing-impaired—OR—Select 
TEMPORARY? if only some of the users are 
hearing-impaired.
4Press Menu/Set.
5Press Stop/Exit.
Setting the Ring Volume
You can adjust the ring volume when your fax machine is idle. You can select a ring 
volume level or press until the ring is off. 
Press   to adjust the volume level. With each key press, the fax machine rings so 
you can hear the current setting and the LCD shows the setting you are choosing. Each 
key press changes the volume to the next setting. The new setting will remain until you 
change it again.
Setting Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When 
the beeper is set to LOW or HIGH, the fax machine beeps every time you press a key 
or make an error, and at the end of fax sending or receiving.
1Press Menu/Set, 1, 3. 
2Press   to select your setting, and then press Menu/Set.
3Press Stop/Exit.
4.VOLUME AMPLIFY
VOL AMPLIFY:OFF?or
PERMANENT?or
or
3.BEEPER
or