Brother Intellifax 885 Fax Phone Copy Owners Manual

							SETUP SEND   6 - 3
Quick Scan Fax Transmission
You can scan a fax into the fax machine’s memory to be sent as soon as the scan is 
complete.  This way, you don’t have to wait for the entire fax to be transmitted before 
you retrieve your original.
If you get an OUT OF MEMORY message while scanning the first page of a fax, 
press   Stop/Exit to cancel the scan.  If you get an OUT OF MEMORY message 
while scanning in a subsequent page, you’ll have the option to press Fax Start to 
transmit the pages scanned so far, or to press Stop/Exit to cancel the Quick Scan 
operation.
1Place the original face down in the ADF.
2Press Quick-Scan.  The LCD indicates how much memory is available.
3Enter the fax number.
4Press Fax Start to begin scanning the document into memory.  Once the scan is 
complete, the fax machine dials the call.
Basic Sending Operations
Contrast
If your original is very light or very dark, you might want to set the contrast accordingly. 
Use 
S.LIGHT to send a very light original. Use S.DARK to send a very dark original.
1Place the original face down in the ADF.
2Press Menu/Set, 3, 3.
3Press   to select AUTO, S.LIGHT or S.DARK, and then press Menu/Set.
4Press 2 if you are finished choosing settings, and go to Step 5—OR—Press 1 if you 
want to select additional settings. The display returns to the Setup Send menu.
5Enter a fax number, and then press Fax Start to send a fax—OR—Press Copy to 
make a copy.
Resolution
When you have an original in the ADF, you can use the Resolution key. Press 
Resolution continuously until you see your selection on the LCD.
STANDARD—suitable for most typed originals.
FINE—good for small print; transmits a little slower than standard resolution. 
S. FINE—
good for small print or artwork; transmits slower than fine resolution.
PHOTO—use when original has varying shades of gray; slowest transmission time.
3.CONTRAST
or 
						

							6 - 4   SETUP SEND
Advanced Sending Operations
Overseas Mode
If you have difficulty sending a fax overseas, use the Overseas mode.
After you send a fax using this feature, the feature turns itself off.
1Place the original face down in the ADF.
2Press Menu/Set, 3, 5. 
3Press   to select ON (or OFF), and then press Menu/Set.
4Press 1 if you want to select additional settings. The LCD returns to the Setup Send 
menu—OR—Press 2 if you are finished choosing settings, and then go to Step 5.
5Enter the fax number you’re calling. 
6Press Fax Start.
Delayed FAX
You can use this setting to send a fax up to 24 hours later.
1Place the original face down in the ADF.
2You can press Quick-Scan to use memory transmission—OR—
Leave the original in the ADF to be scanned at the specified time.
3Press Menu/Set, 3, 7.
4Enter the time you want the fax to be sent, in 
24-hour format, and then press 
Menu/Set. (For example, enter 19:45 for 7:45 PM)
5Press Menu/Set. The LCD shows:
6Press 1 if you want to select additional 
settings. The LCD returns to the Setup Send 
menu.
—OR—
Press 2 if you are finished choosing settings 
and go to Step 7. The LCD prompts you to 
enter the fax number. 
7Enter the fax number.
8Press Fax Start. The machine will wait to send the fax at the time you set up.
5.OVERSEAS MODE
or
7.DELAYED FAX
ACCEPTED
MEMORY      100%
ENTER FAX NO.
OTHER SETTINGS?
1.YES 2.NO 
						

							SETUP SEND   6 - 5
Setting Up for Polled Transmit
Polled Transmit is when you set up your fax machine to wait with an original so 
another fax machine can retrieve it.
For more information call our Brother fax-back system at 1-800-521-2846 (in USA), 
1-800-681-9838 (in Canada) and request the Index. (See Features That Are Not in the 
Manual, page 6-6 for details.)
Canceling a Scheduled Job
You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit.
1Press Menu/Set, 4. Any waiting jobs appear on 
the LCD. If there are no jobs waiting, the LCD 
shows NO JOB WAITING.
2If you have more than two jobs waiting, press   to select the job you want to 
cancel, and then press Menu/Set.
—OR—
If you have only one job waiting, go to Step 3.
3Press 1 to cancel—OR—Press 2 to exit without canceling.
4Press Stop/Exit.
Interrupting Delayed Fax and Polled Transmit Jobs
You can send a fax or make a copy now, even if you have the fax machine set to send 
a fax later or if you have it set to be polled. However, you cannot use automatic redial 
or the Menu mode.
1Press Menu/Set, 5.
2Wait two seconds, and then remove the original 
that is waiting in the ADF.
3Place the original you want to send now face 
down in the ADF.
4Enter the number for the fax you want to send 
now.
5Press Fax Start.
6After the transmission is finished, return the first original to the ADF. 
7Press Menu/Set, 5 to restore the Delayed Fax and/or Polling.
If you have set up a Delayed Fax or Polled Transmit job in memory, you don’t have 
to interrupt it to send a fax or make a copy.
If you have set up a Delayed Fax or Polled Transmit job, the machine will send an 
original without storing it in memory.
4.CANCEL JOB
or
REMOVE ORIGINAL
INSERT ORIGINAL 
						

							6 - 6   SETUP SEND
Features That Are Not in the Manual 
(Call Brother fax-back system)
Your machine has additional features and operations that are not included in this 
manual. To receive faxed instructions, please call our automated Brother fax-back 
system at 1-800-521-2846 and request the Index. In the Index under Features That Are 
Not in the Manual, find the document numbers to request the following scripts:
Polling
Cover Page
Call Reservation
Print Sample of Call Back Message
Next Fax Reservation
Multiple Resolution Transmission
Glossary
(For USA Only)  The Brother fax-back system number has been preprogrammed on 
One Touch key 1. 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 1
7
Auto Dial Numbers 
and Dialing Options
Storing Numbers for Easy Dialing
You can set up your fax machine to do three types of easy dialing: 
One Touch, Speed Dial and Groups for Broadcasting of faxes.
Storing One Touch Dial Numbers
You can store eight fax/phone numbers that you can dial by pressing one key (and 
Fax Start). To access numbers 05 to 08, hold down Shift. You also can store names 
with these numbers. When you press a One Touch dial location, the LCD shows the 
name or number as the call is dialed. (See One Touch Dialing, page 7-4.)
One Touch keys are not the dial pad keys. They are the four keys (numbers 01–08) 
located on the left side of the control panel.
1Press Menu/Set, 6, 1.
2Press the One Touch key where you want to store a number. 
3Enter a number (up to 20 digits), and then press 
Menu/Set.
4Use the dial pad to enter the name or company (up to 14 characters), and then press 
Menu/Set. —OR—To store the number without a name, press Menu/Set. 
(See Details for Entering Text, page 4-2.)
5Press   to select the type of number, and then press Menu/Set.
If you lose electrical power, auto dial numbers in memory will not be lost.
For your convenience, One Touch key 1 is pre-programmed for the Brother fax-back 
system. One Touch key 2 has been programmed with a telephone number associated 
with a feature that is no longer available. You can change these numbers if you wish 
by storing your own auto dial numbers in their place. (Please see Changing One 
Touch and Speed Dial Numbers, page 7-3.)
If you want to enter a pause in the dialing sequence (to wait for an “outside line,” for 
example), press 
Redial/Pause as you’re entering digits. Pressing Redial/Pause 
enters a 3.5-second pause when the number is dialed, and a dash appears on the LCD.
FAXa fax only number
TELa telephone (voice) number
FAX/TELboth a fax and telephone (voice) number
CHAINa number (usually an access code) for chain dialing.
1.ONE-TOUCH DIAL
NAME:
or 
						

							7 - 2   AUTO DIAL NUMBERS AND DIALING OPTIONS
6Return to Step 2 to store another One Touch number—OR—Press Stop/Exit.
When you dial an AUTO DIAL number the LCD shows the name you’ve stored, 
or if you haven’t stored a name, the number you’ve stored.
You can use chain dialing to store long dialing sequences. For example, to store 
9 1 201 555 1234 987 65 4321, divide the number into two parts. Store the first part 
as a Chain type number (this tells the system that the dialing sequence is not 
complete). 
CHAIN—9 1 201 555 1234
The last part of the One Touch number must be stored as any of the other following 
three types.
FAX or FAX/TEL or TEL—987 65 4321
Now when you dial, just press the two keys (one after the other in order) where you’ve 
stored the two parts of the number.
Storing Speed Dial Numbers
You can store Speed Dial numbers, so you can dial by pressing only four keys and Fax 
Start. There are 50 Speed Dial locations. 
1Press Menu/Set, 6, 2.
2Use the dial pad to enter a two-digit location 
(01–50), and then press Menu/Set.
3Enter the number (up to 20 digits), 
and then press Menu/Set.
4Use the dial pad to enter the name or company 
(up to 14 characters), and then press 
Menu/Set—OR—Press Menu/Set to store 
the number without a name. (See Details for Entering Text, page 4-2.)
5Press   to select the type of number, and then press Menu/Set.
6Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit.
If you must wait for another dial tone at any point in the dialing sequence, store a 
pause at that place in the number by pressing Redial/Pause. Each key press adds a 
3.5 second pause.
FAXa fax only number
TELa telephone (voice) number
FAX/TELboth a fax and telephone (voice) number
CHAINa number (usually an access code) for chain dialing.
2.SPEED-DIAL
SPEED-DIAL? #
#05:
NAME:
or 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 3
Changing One Touch and Speed Dial Numbers
If you try to store a One Touch or Speed Dial number in a location where a number is 
already stored, the LCD shows the current name stored there, then prompts you to 
either    1. CHANGE—OR—2. EXIT. 
1Press 1 to change the number stored, or press 2 to exit without making a change.
2Enter a new number.
•If you want to erase the whole number, press Stop/Exit when the cursor is to 
the left of the digits. The letters above and to the right of the cursor are deleted.
•If you want to change a digit, use   or   to position the cursor under the digit 
you want to change, and then type over it.
3Follow the directions beginning at Step 3 in Storing One Touch Numbers or Storing 
Speed Dial Numbers.
Setting Up Groups for Broadcasting
Groups allow you to send the same fax message to many fax numbers by pressing only 
one One Touch key (Broadcasting).  First, you’ll need to store each fax number as a One 
Touch or Speed Dial number.  Then, you can combine them into a Group.  Each Group 
uses up a One Touch key.  Finally, you can have up to four small Groups, or you can 
assign up to 57 numbers to one large Group. (See 
Storing One Touch Dial Numbers, 
page 7-1, 
Storing Speed Dial Numbers, page 7-2 and Broadcasting, page 7-6.)
1Press Menu/Set, 6, 3.
2Select the One Touch key where you wish to 
store the number.  (For example, press One 
Touch key 3 to store a Group.)
3Use the dial pad to identify the Group with a 
number, and then press Menu/Set. 
(For example, press 1 for Group 1.)
4To include One Touch or Speed Dial numbers 
in the Group, enter them as if you were dialing. 
For example, for One Touch key 4, press One Touch key 4. For Speed Dial location 09, 
press Search/Speed Dial, and then press 0, 9 on the dial pad. The LCD shows 04#09.
5Press Menu/Set to accept the numbers for this Group.
6Use the dial pad to enter a name for the Group, and then press Menu/Set. (For 
example, NEW CLIENTS) (See Details for Entering Text, page 4-2.)
7Press Stop/Exit.
Please note that a telephone number associated with a feature that is no longer offered 
has been stored in One Touch Key 2. Please follow the steps above to store your own 
auto dial number in its place.
You can print a list of all One Touch and Speed Dial numbers.  (See  Printing Reports, 
Chapter 11.)
3.SETUP GROUPS
SELECT ONE-TOUCH
SETUP GROUP:GO
G01:*O4#O9
NAME: 
						

							7 - 4   AUTO DIAL NUMBERS AND DIALING OPTIONS
Dialing Options
You can use your fax machine to make voice telephone calls by dialing manually or 
by using Search, One Touch or Speed Dial memory. You can use the handset to make 
and receive calls.
When you dial an auto dial number, the LCD shows the name you’ve stored, or if you 
haven’t stored a name, the fax number you’ve stored.
Manual Dialing
Manual dialing is simply pressing all of the digits of the phone number. 
1Pick up the handset—OR—Press Speaker Phone.
2When you hear a dial tone, dial the call using the dial pad.
3You can switch from handset to Speaker phone by pressing Speaker Phone, then 
replacing the handset.
You can switch from Speaker phone to handset by lifting the handset.
4To hang up, replace the handset.
One Touch Dialing
1Pick up the handset—OR—Press Speaker Phone. (See Storing One Touch Dial 
Numbers
, page 7-1.)
2When you hear a dial tone, press the One Touch key of the location you want to call.
3If you pressed Speaker Phone to dial the call, pick up the handset when the other 
party answers. (The speaker works only one way; the other party won’t be able to hear 
you unless you pickup the handset.)
4To hang up a voice call, replace the handset. 
If you try to use a One Touch location with no number stored in it, you will hear a 
warning sound and LCD will show NOT REGISTERED. The LCD returns to 
normal after two seconds.
If you are sending a fax, press Fax Start after pressing the One Touch key. If you 
picked up the handset, press Fax Start when the receiving fax machine answers with 
fax tones. 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 5
Speed Dialing
1Pick up the handset—OR—Press Speaker Phone. (See Storing Speed Dial 
Numbers, page 7-2.)
2When you hear a dial tone, press Search/Speed Dial, press #, and then press the 
two-digit Speed Dial number.
3To hang up a voice call, replace the handset. 
Dialing Access Codes and Credit Card Numbers
Sometimes you may want to choose from among several long distance carriers when 
you make a call. Rates may vary depending upon the time and destination. To take 
advantage of low rates, you can store the access codes or long-distance carriers as One 
Touch and Speed Dial numbers. You can store these long dialing sequences by 
dividing them and setting them up separately in any combination. You can even 
include manual dialing using the dial pad. The combined number will be dialed in the 
order you enter it, as soon as you press Fax Start. Make sure you select CHAIN as 
the type of the number when you store it as a One Touch or Speed Dial.  (See Storing 
One Touch Dial Numbers and Storing Speed Dial Numbers, page 7-1 to 7-2.)
If you are sending a fax, press Fax Start after entering the Speed Dial number. If you 
picked up the handset, press Fax Start when the receiving machine answers with fax 
tones.
For example: 
You store “555”on One Touch key 3 and “7000”on One Touch key 4. If you press One 
Touch 3, 4 and Fax Start you will dial “555-7000”. To temporarily change a number, 
you can substitute part of the number with manual dialing using the dial pad. For 
example, to change the number to 555-7001 you can press One Touch 3, and then 
press 7, 0, 0, 1 using the dial pad.
 
Pause after dialing Speed Dial numbers for the name to be displayed before you enter 
the next portion of the dialing sequence. 
						

							7 - 6   AUTO DIAL NUMBERS AND DIALING OPTIONS
Search
You can search for names you have stored in One Touch and Speed Dial memories. 
Names are shown alphabetically or numerically. (See Storing One Touch Dial 
Numbers, page 7-1 and Storing Speed Dial Numbers, page 7-2.)
1Press Search/Speed Dial.
2Press   or   to search alphabetically and   to search numerically.
3When the LCD shows the name you want to call, pick up the handset for a voice call.
4Press Fax Start to begin dialing.
5When the call is over, hang up to end the call.
Redial
If the last number you dialed was busy, press Redial/Pause for easy dialing.
Answering Calls with the Speaker Phone
When the FAX rings, instead of lifting the handset, press Speaker Phone. Speak 
clearly, toward the microphone    . To end the call, press Speaker Phone.
If you have a bad telephone line connection, the other party might hear your voice 
echoed during the call. Hang up and try the call again—OR—Pick up the handset.
Broadcasting
Using the numbers you have stored in Groups, One Touch and Speed Dial memory, 
you can “Broadcast” faxes automatically to a maximum of 57 different locations in a 
few simple steps.
After the Broadcast is completed, a Broadcast Report will be printed automatically to 
let you know the results.
1Insert the original in the ADF.
2Press Quick Scan. The LCD shows how much memory is available.
3Enter the One Touch and Speed Dial numbers (one after the other) or a Group number 
you have stored.
4Press Fax Start. The FAX stores the document in memory, and then transmits it to 
all the numbers you entered.  If the line is busy, your machine will redial.
NoteAfter you press Search/Speed Dial, you can do an alphabetical search by entering 
the first letter of the name.
Press Stop/Exit during transmission to cancel the current fax Broadcast.
or