Brother Intellifax 885 Fax Phone Copy Owners Manual

							INITIAL SETUP   4 - 6
Memory Storage
In the event of a power failure, all settings in the INITIAL SETUP, SETUP 
RECEIVE and SET AUTO DIAL plus the COVERPG SETUP and 
COVERPAGE MSG (from SETUP SEND) functions are stored permanently. You 
may have to reset the date and time.
Setting Tone/Pulse Dialing Mode (For Canada Only)
Your fax machine comes set to accommodate tone (multi-frequency) dialing service. 
If you have pulse (rotary) dialing service, you need to change the dialing mode.
1Press Menu/Set, 1, 5. 
2Press   to select TONE or PULSE, 
and then press Menu/Set.
3Press Stop/Exit.
Setting Up Your Area Code (For USA Only)
You must set up your area code in Caller ID.
1Press Menu/Set, 0, 2.
2Use the dial pad to enter your area code, 
and then press Menu/Set. 
3Press Stop/Exit.
5.TONE/PULSE
DIALING:TONE?
DIALING:PULSE?
or
2.CALLER ID
AREA CODE:000
AREA CODE:908 
						

							5 - 1   SETUP RECEIVE
5Setup Receive
Basic Receiving Operations
Select Receive Mode
MANUAL—You must answer all calls yourself. If you hear fax tones, press 
Fax Start to begin receiving the fax, then hang up. You can use this mode with 
Distinctive Ringing. (See Distinctive Ring, page 8-1.)
FAX ONLY—The fax machine automatically answers every call as a fax call. You 
cannot receive a voice call, but you can dial out and make a voice call.
FAX/TEL—The fax machine automatically answers every call. If the call is a fax, it 
prints the fax. If the call is not a fax, it signals you with a double-ring (ring-ring), 
different from the phone company ringing, to alert you to pick up the call. If you select 
this setting, you’ll need to set the Ring Delay and F/T Ring Time features (on the 
following pages). If you have extension phones on the same line as the fax machine, 
set Ring Delay to 4. (See For FAX/TEL Mode Only, page 5-6.)
MSG CTR—The fax machine has a built-in degital Message Center for fax and voice. 
When you set the machine to answer calls, it will record messages up to 15 minutes. 
For more information about the Message Center (MSG CTR) operation, please see 
Chapter 9.
09/06 15:25  FAX
Current Receive Mode 
						

							SETUP RECEIVE   5 - 2
To select or change your Receive Mode
1Press Receive Mode. The LCD shows your current selection. 
Or, if Message Center Mode is ON, it overrides your Receive Mode setting, so the 
LCD shows: 
2Continue to press Receive Mode until your new selection appears. After two 
seconds, the LCD returns to the date and time, along with your new Receive Mode 
setting.
Setting Ring Delay
The Ring Delay setting determines the number of times the fax machine rings before 
it answers.  If you have extension phones on the same line as the fax machine, keep 
the Ring Delay default setting of 4. (See Easy Receive, page 5-4, Operation from 
External or Extension Telephone, page 5-6 and For FAX/TEL Mode Only, page 5-6.)
1Press Menu/Set, 2, 1.
2Press   to select how many times the line rings before the fax machine answers 
(00 – 04), and then press Menu/Set. If you select 00, the line doesn’t ring at all.
3Press Stop/Exit.
If you’re changing the Receive Mode while in another operation, the LCD returns to 
the current operation.
FAX/TEL
FAX ONLY
MANUAL
       MC:MSG CTR
1.RING DELAY
or 
						

							5 - 3   SETUP RECEIVE
Setting F/T Ring Time
You need to determine how long the fax machine will notify you with its special 
double-ring when you have a voice call.  This ringing happens after the initial ringing 
from the phone company.  Only the fax machine rings, for 20, 30, 40 or 70 seconds; 
no other phones on the same line ring the special double-ring. However, you can 
answer the call on any phone on the same line as the fax machine.
1Press Menu/Set, 2, 2.
2Press   to select how long the fax machine will 
ring to alert you that you have a voice call, and then press Menu/Set.
3Press Stop/Exit.
Now, when a call comes in and the machine is set to FAX/TEL mode, all phones on 
this line will ring the number of times you selected in Ring Delay. 
You can let the fax machine pick up and detect if it’s a fax or voice call. If it’s a fax 
call, the machine prints the fax. If it’s a voice call, the machine signals you with a 
double-ring for the length of time you selected in F/T Ring Time.
Record FAX/TEL Outgoing Message (F/T OGM)
This is the announcement played by your FAX (not an external TAD) when someone 
calls and your machine is set to FAX/TEL mode. Although callers hear your 
announcement, they cannot leave a message. To erase the announcement, follow the 
directions on Erasing Outgoing Message (OGM), page 9-3.
1Press Menu/Set, 8, 3. The screen prompts you to choose F/T OGM or MSG CTR 
OGM.
2Press   to select F/T OGM (not MSG CTR OGM), and then press Menu/Set.
3Press   to select RECORD OGM?,  and then press Menu/Set.
Then pick up the handset to record a message.
4Replace the handset. Your OGM is played.
5Press Stop/Exit.
Even if the caller hangs up during the double-ringing, the fax machine continues for 
the set time.
2.F/T RING TIME
RING TIME:20 SECor
or
or 
						

							SETUP RECEIVE   5 - 4
Easy Receive
When you use this feature, you don’t have to press Fax Start when you answer a fax 
call and hear calling beeps. Just hold the handset and wait a few seconds. When you 
see RECEIVE on the LCD or when you hear “chirps” through the handset of an 
extension phone connected to another wall jack, just replace the handset and your 
machine does the rest. Selecting ON allows the fax machine to receive fax calls 
automatically, even if you lift the handset of an extension or external phone. Selecting 
SEMI lets the machine receive the call only if you’ve answered it at the fax machine. 
Selecting OFF means you’ll have to activate the fax machine yourself, by pressing 
Fax Start or by pressing   5 1 if you are not at your machine. 
(See Operation from 
External or Extension Telephone
 and For FAX/TEL Mode Only, page 5-6.)
If you’ve set the feature to ON, but your fax machine doesn’t automatically connect a 
fax call when you lift an external or extension phone handset, press the Fax Receive 
code  5 1.  At the fax machine lift the handset, and then press Fax Start.
1Press Menu/Set, 2, 3.
2Press   to select ON, SEMI or OFF, 
and then press Menu/Set.
3Press Stop/Exit.
Printing a Reduced Incoming Original
You can always reduce the size of an incoming fax to a fixed percentage, regardless 
of the size of the paper (up to legal) in your fax machine.  If you choose AUTO, your 
machine chooses the level of reduction for you.
1Press Menu/Set, 2, 5. 
2Press   to select the reduction ratio you want (AUTO, 100%, 93%, 87% or 75%), 
and then press Menu/Set.  Choose 100% if you dont want a reduction. 
3Press Stop/Exit.
3.EASY RECEIVE
or
5.REDUCTION
or 
						

							5 - 5   SETUP RECEIVE
Recommended Reductions
If your paper is letter size (8.5 × 11), and the incoming fax is 
letter size, select 93%
A4, select 87%
legal size, select 75%.
If your paper is A4 (8.2 × 11.6), and the incoming fax is 
letter size, select 100%
A4, select 93%
If your paper is legal size (8.5 × 14), and the incoming fax is
letter size, select 100%
A4, select 100%
legal size, select 93%.
Setting Paper Size
You can use three sizes of paper for printing your faxes—letter, legal and A4.  When 
you change the kind of paper in the paper cassette, you will need to change the setting 
for paper size, so your machine will know how to fit the incoming fax on the page.  
You can also select the level of page reduction to fit the paper in your machine.
1Press Menu/Set, 2, 6. 
2Press   to select LETTER, LEGAL or A4, and then press Menu/Set.
3Press 1 if you want to change the reduction 
setting—OR—Press 2 to go to Step 5. 
4Press   to select AUTO, 100%, 93%, 87% or 75%, and then press Menu/Set.
5Press Stop/Exit.
6.PAPER
or
1.YES 2.NO
CHANGE REDUCTION
or 
						

							SETUP RECEIVE   5 - 6
Advanced Receiving Operations
Operation from External or Extension Telephone
If you answer a fax call on an extension phone or on an external phone in the EXT. 
jack, you can make your fax machine take over by using the Fax Receive Code. When 
you press the Fax Receive Code   5 1, the fax machine starts to receive a fax. (See 
Easy Receive, page 5-4.)
If the fax machine answers a voice call and double-rings for you to take over, use the 
Telephone Answer Code # 5 1 to take the call at an extension phone. (See 
Setting F/T Ring Time, page 5-3.)
If you answer a call, and no one is on the line, assume you’re receiving a fax. At the fax 
machine phone, press Fax Start, then hang up. At an extension phone, press   5 1, 
wait for fax receiving tones (chirps), then hang up.  At an external phone, press 
 5 1 and wait for the phone to be disconnected (the LCD shows 
RECEIVE) before 
you hang up. (Your caller will have to press Fax Start to send the fax.)
 
For FAX/TEL Mode Only
When the fax machine is in FAX/TEL mode, it will use the F/T Ring Time 
(double-ringing) to alert you to a voice call. If you’re at the fax machine, you can lift 
the handset to answer.
If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time, 
and then press 
# 5 1 between the double-rings. If no one is on the line, or if someone 
wants to send you a fax, send the call back to the fax machine by pressing   
5 1.
Changing Remote Codes
Remote Codes might not work with some telephone systems. The preset Fax Receive 
Code is   5 1. The preset Telephone Answer Code is # 5 1. 
To Change Remote Codes
1Press Menu/Set, 2, 4.
2Press   to select ON (or OFF), and then press 
Menu/Set.
3If you want to, enter a new Fax Receive Code, and 
then press Menu/Set.
4If you want to, enter a new Telephone Answer 
Code, and then press Menu/Set.
5Press Stop/Exit.
If you are always disconnected when accessing your external TAD remotely, try 
changing the Fax Receive Code from   5 1 to # # # and the Telephone Answer Code 
from # 5 1 to 9 9 9.
4.REMOTE CODE
or
FAX RECEIVE:*51
TEL ANSWER:#51 
						

							5 - 7   SETUP RECEIVE
Polling
For details about the Polling feature, call our Brother fax-back system 
1-800-521-2846 (in USA), 1-800-681-9838 (in Canada) and request the Index. (See 
Features That Are Not in the Manual, page 6-6 for details.)
Polling is the process of retrieving faxes from another fax machine.  You can use your 
fax machine to “poll” other machines, or you can have someone poll your machine. 
All parties involved in polling need to set up their fax machines to accommodate 
polling.  When someone polls your machine to receive a fax, they pay for the call; if 
you poll someone’s fax machine to receive a fax, you pay for the call. 
(See Canceling a Scheduled Job, page 6-5.)
Some fax machines do not respond to the Polling feature. 
						

							SETUP SEND   6 - 1
6Setup Send
Automatic Document Feeder (ADF)
Originals must be between 5.8 and 8.5 inches wide and between 5.9 and 23.7 inches 
long. Your fax machine can scan an image only 8.2 inches wide, regardless of the 
paper width.
Make sure you place the original face down, top edge first.
Adjust the paper guides to fit the width of your original.
The automatic document feeder (ADF) can hold up to 10 pages, feeding each one 
individually through the fax machine. Use standard (17 lb–24 lb) paper when using 
the ADF; if you’re using heavier paper, feed each sheet individually to prevent paper 
jams.
Make sure originals written with ink are completely dry.
DO NOT use curled, wrinkled, folded or ripped paper, or paper with staples, paper 
clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.
You must press Resolution (before you send the fax) to select the resolution for the 
type of original you’re sending. (See Resolution, page 6-3.)
Paper Guides 
						

							6 - 2   SETUP SEND
Manual Transmission
Manual transmission lets you hear the dial tone, ringing and fax receiving tones before 
sending the fax. 
1Place the original face down in the ADF.
2Pick up the handset and listen for a dial tone
—OR—press Speaker Phone and listen for a dial tone.
3Enter the fax number you want to call. (You can enter the digits using the dial pad, or 
you can enter a One Touch or Speed Dial number, or you can call using 
Search/Speed Dial.) (See One Touch Dialing, page 7-4 and Search, page 7-6.)
4When you hear the fax tone, press Fax Start.
5If you’re using the handset, hang up.
Automatic Transmission
This is the easiest way to send a fax. 
IMPORTANT:  Do not pick up the handset, or press Speaker Phone.
1Place the original face down in the ADF.
2Enter the fax number using One Touch, Speed Dial, Search or the dial pad. (See One 
Touch Dialing, Speed Dialing and Search, pages 7-4 to 7-6.)
3Press Fax Start.
Manual and Automatic Fax Redial
If you’re sending a fax manually and the line is busy, press Redial/Pause to try 
again. Anytime you want to make a second call to the last number dialed, press 
Redial/Pause to save time.
If you’re sending a fax automatically and the line is busy, the fax machine will redial 
automatically up to three times at 5 minute intervals.