Brother Intellifax 885 Fax Phone Copy Owners Manual

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 7
Pause
Press Redial/Pause to insert a pause between numbers. Each key press adds a 3.5 
second delay.
Hold
1Press Hold/Caller ID to put a call on Hold.
2You can put down the handset without disconnecting the call.
3Pick up the fax machine handset to release the call from Hold. Picking up an extension 
handset will not release the call from Hold.
Tone/Pulse (For Canada Only)
If you have pulse dialing service but need to send tone signals (for example, for 
telephone banking), follow the directions below. If you have touch tone service, you 
do not need this feature to send tone signals.
1Lift the handset.
2Press #. Any digits dialed after this send tone signals.
3When you hang up, the fax machine returns to pulse dialing service. 
						

							8 - 1   TELEPHONE SERVICES
8Telephone Services
Custom Features 
Your fax machine supports the Distinctive Ring, Caller ID and Call Waiting/Caller ID 
telephone services offered by some telephone companies.
If you have Voice Mail on your phone line, please read the following carefully.
Distinctive Ring 
The term “Distinctive Ring” is used by Brother to identify a telephone company 
service that is given many names, depending on the telephone company you are using.  
For example, this service may be called SmartRing, RingMaster, Teen-Ring, Ident-a-
Call or Ident-a-Ring.
What Does Your Telephone Company’s “Distinctive Ring” Do?
Your telephone company’s Distinctive Ring service allows more than one number to 
be on same phone line. If you need more than one phone number, it is an 
inexpensive alternative to paying for an additional line.  Each phone number has 
its own distinctive ring pattern, so you’ll know which phone number is ringing.  This 
is one way you can have a separate phone number for your fax machine. 
What Does Brother’s “Distinctive Ring” Do?
The Brother machine has a Distinctive Ring feature that allows you to use your fax 
machine to take full advantage of the telephone company’s Distinctive Ring service. 
You can dedicate the new phone number on your line to receive only faxes.
If you have Voice Mail, only Call Waiting, RingMaster, an answering service, or an 
alarm system custom feature on your telephone line, it may create a problem in the 
operation of your fax machine. (See Custom Features on a Single Line, page 13-8.)
Please consult your telephone company for availability and rates. 
You must purchase your telephone company’s Distinctive Ring service before you 
program the Brother machine to work with it.
Note
Note 
						

							TELEPHONE SERVICES   8 - 2
Do You Have Voice Mail?
If you have Voice Mail on the phone line you will install your new fax machine on, 
there is a strong possibility that Voice Mail and the fax machine will conflict with each 
other while receiving incoming calls. However, this Distinctive Ring feature allows 
the use of more than one number on your line, so both Voice Mail and the fax 
machine can coexist peacefully. If each one has a separate phone number, neither 
will interfere with the other’s work.
If you decide to get the Distinctive Ring service from the telephone company, you will 
need to follow the directions below to “register” the new Distinctive Ring pattern they 
provided, so your fax machine can recognize its incoming calls.
Before You Choose the Ring Pattern to Register 
You can register only one Distinctive Ring pattern with the fax machine. Some ring 
patterns cannot be registered. Please refer to some popular ring pattern examples that 
will be provided from the telephone company in the USA and Canada that are shown 
in the Brother compatibility table below.
The fax machine will answer only calls to its registered number.
The first two rings are silent on the fax machine.  This is because the fax must « listen »  
to the ring pattern (compare it to the pattern that was “registered”).
 If you program the fax machine correctly, it will recognize the registered ring pattern 
of the “fax number” within two ring patterns and automatically answer with a fax tone. 
When the “voice number” is called, the fax machine will not interrupt the call. 
You can change or cancel the Distinctive Ring pattern at any time. You can switch it 
off temporarily, then turn it back on. When you get a new fax number, make sure you 
reset this menu selection.
Ring 
PatternRings
1 long - long
2 short - long - short
3 short - short - long
4 very long (normal pattern)
If the ring pattern the telephone company provided cannot be registered by the fax, 
please check for other available ring pattern choices from the telephone 
company.
Note 
						

							8 - 3   TELEPHONE SERVICES
VERY IMPORTANT
If you have Voice Mail or a TAD (Telephone Answering Device) and want to keep 
one of your phone numbers dedicated only to fax calls, you must leave the fax machine 
in MANUAL mode at all times while using the Distinctive Ring feature. Here’s why:  
Manual mode will never pick up a call by itself, since it is «Neutral ».  When the fax 
machine is in this « neutral » mode, the Distinctive Ring feature can be activated. The 
Distinctive Ring feature is actually an answering mode. So, do not activate FAX 
ONLY mode or FAX /TEL mode while using Distinctive Ring; otherwise, the fax 
machine will answer calls for all the numbers.
Registering the Distinctive Ring Pattern
1Set the fax machine to MANUAL mode.
2Press Menu/Set, 0, 1.
3Press   to select DISTINCTIVE:SET?, and then press Menu/Set.
4Press   to select the prestored ring pattern you want to assign, and then press 
Menu/Set. (You will hear each pattern as you scroll through the four patterns.)
Be sure to choose the pattern assigned by the telephone company.
5Press Stop/Exit.
Caller ID
The Caller ID feature of this fax machine lets you use the Caller ID subscriber service 
offered by many local telephone companies. After at least two rings, the LCD shows 
the telephone number of your caller (or up to 16 characters of the name, if available). 
Once you pick up the handset the Caller ID information disappears from the LCD, but 
the call information remains stored in the Caller ID memory.
•CALL PICKUP remains on the LCD when no Caller ID information was transmitted.
•OUT OF AREA means the call originates outside your Caller ID sevice area.
•PRIVATE CALL means the caller has intentionally blocked transmission of  
information.
Caller ID service varies with different carriers. Call your local telephone company to 
determine the kind of service available in your area.
Caller ID Log
Your fax machine stores up to 30 of the last Caller IDs received into the fax machine’s 
memory in the Caller ID Log. When the thirty-first call comes in, information about 
the first call is erased. You can print the report or scroll through Caller ID information 
to review those calls made to your fax machine.
1.DISTINCTIVE
or
or 
						

							TELEPHONE SERVICES   8 - 4
Printing the Caller ID Log
1Press Hold/Caller ID.
2To print the Caller ID Log, press Fax Start.
Viewing the Caller ID Log
1Press Hold/Caller ID.
2After two seconds, press   to scroll 
through the Caller ID Log.
3When you want to see detailed information 
for a displayed ID (phone number and date 
and time call was received) press 
Menu/Set.
4To continue viewing the Caller ID Log 
(Step 2), press  .
—OR—
To exit the Caller ID Log, press Stop/Exit.
Returning a Call from the Log
You can scroll through the Caller ID Log and select a call to return automatically.  (See 
page 8-3)
(For USA Only) You must set up your AREA CODE in advance. (See Setting Up Your 
Area Code (For USA Only), page 4-6.)
1Press Hold/Caller ID.
2Press   to scroll through the Caller ID 
Log and when you see a call you want to return 
immediately, press Menu/Set.
3To begin dialing, press Fax Start.
4Begin speaking when the other party answers.
CALLER ID LOG
PRESS START KEY
CALLER ID LOG
01)MARY HENDERSON
02)TOM HENDERSON
03)ABC COMPANY
or
03)ABC COMPANY
03)02/01 12:00
03)9087772837
DIAL:PRESS START
or
CALLER ID LOG
01)MARY HENDERSON
DIAL:PRESS START
01)9082438436
01)02/01 12:00
or 
						

							8 - 5   TELEPHONE SERVICES
Registering a Caller ID Number
You can set up a caller in the Caller ID Log as a One Touch or Speed Dial number.
1Press Hold/Caller ID.
2After two seconds, press   to scroll 
through the Log and when you see a caller 
you want to register, press Menu/Set.
3To register the caller as a One Touch 
number, press the One Touch key where you 
want the number to be stored.
—OR—
To register the caller as a Speed Dial 
number, press Search/Speed Dial and use 
the dial pad to press the two-digit location 
code (01–50), and then press Menu/Set.
4Enter the caller’s name, and then press 
Menu/Set.
5Press   to select the type of number, and then press Menu/Set:
6Return to Step 2 to store another auto dial number—OR—
Press Stop/Exit.
This feature may not be available in certain areas of USA and Canada.
If your dialing plan does not follow the standard 1 + area code + 7-digit number 
dialing system for calling outside your area code, you may experience problems 
returning calls automatically from the Caller ID Log. Your fax machine will 
automatically dial “1” plus the area code for any number that does not originate in 
your area code. If this is not the procedure followed by your dialing plan you will not 
be able to return calls automatically.
If the LCD shows REGISTERED, the auto dial location already has a number.
FAXA fax number
TELA telephone (voice) number
FAX/TELBoth a fax and telephone number
CHAINA number, usually an access code, for chain dialing
CALLER ID LOG
or
03)ABC COMPANY
03)02/01 12:00
03)9087772837
DIAL:PRESS START
NAME:
or 
						

							TELEPHONE SERVICES   8 - 6
Call Waiting Caller ID
The Call Waiting/Caller ID feature lets you use the Call Waiting/Caller ID service 
offered by many local telephone companies. This feature displays the telephone 
number (or name, if available) of Call Waiting callers on your fax machine’s LCD.
1To answer a Call Waiting signal while you’re talking on the phone, ask the other party 
if you can put them on Hold to catch the other call. The LCD shows the Caller ID.
2Press Search/Speed Dial to switch to the second call.
3To switch back to the first call, press Search/Speed Dial again.
Either caller can hang up at any time. However, if you hang up you will disconnect 
both callers. 
						

							9 - 1   MESSAGE CENTER
99Message Center
Message Center Mode
Message Center Mode allows you to store incoming fax and voice messages in a 
flexible memory. The memory stores 15 minutes of voice messages, or up to 20 pages 
of fax memory. Any voice or fax message can be retrieved remotely. Memory is 
shared between fax and voice messages, which are stored on a “first-come, first-
served” basis.
You must record an outgoing message in order to use the Message Center Mode. (See 
Recording Message Center Outgoing Message, page 9-2.)
Flexible Memory Settings (Message Storage)
Message Center Mode offers you six flexible memory settings, so you can decide the 
kinds of messages you want to receive. 
1.FAX:ON VOICE:ONBoth voice and fax messages are stored. You can use 
the Fax Forwarding or Paging features and retrieve 
voice and fax messages remotely.
2.FAX:ON VOICE:EXTYou need an external answering machine connected to 
the EXT jack for this setting. Fax messages are stored 
in the message center memory, but voice messages are 
stored in your external answering machine. Retrieve 
messages from the external answering machine. You 
cannot use the Paging feature for voice messages with 
this setting.
3.FAX:ON VOICE:OFFAll memory is used to store fax messages— no voice 
messages will be stored.
4.FAX:OFF VOICE:ONAll memory is used to store voice messages—no fax 
messages will be stored. Incoming faxes will print on 
paper. You can use the Paging feature, and retrieve 
voice messages remotely.
5.FAX:OFF VOICE:EXTYou need an external answering machine connected to 
the EXT jack for this setting. Incoming faxes are not 
stored in memory, but will print on paper. Voice 
messages are stored in the external answering 
machine.
6.FAX:OFF VOICE:OFFIncoming faxes are not stored in memory, but will 
print on paper. Voice calls are not stored in memory.  
						

							MESSAGE CENTER   9 - 2
Setting Up the Message Center
You must set up the Message Center in the following order:
1Setting Message Storage. 
(See Setting Message Storage, page 9-2.)
2Record Message Center Outgoing Message (MSG CTR OGM). 
(See Recording Message Center Outgoing Message, page 9-2.)
3Activate Message Center Mode. 
(See Activating Message Center Mode, page 9-3.)
Setting Message Storage
Read the Flexible Memory Settings descriptions on page 9-1 before you select the 
FAX and VOICE settings below.
1Press Menu/Set, 8, 1.
2Press   to select ON (or OFF), 
and then press Menu/Set.
3Press   to select your setting from the list on 
pages Flexible Memory Settings (Message Storage), page 9-1 (ON, EXT, OFF) and 
then press Menu/Set.
4Press Stop/Exit to exit.
Recording Message Center Outgoing Message
Recording the Message Center Outgoing Message (MSG CTR OGM) is the second 
step you need to follow before you can turn on the Message Center. Make sure your 
OGM is less than 20 seconds long.
1Press Menu/Set, 8, 3. 
The LCD prompts you to choose an OGM.
2Press   to select MSG CTR OGM? (not F/T 
OGM), and then press Menu/Set.
This is the only setting you can select if you want to turn on the Message Center.
3Press   to select RECORD OGM?, and then press Menu/Set.
1.MSG STORAGE
FAX:OFF?or
VOICE:ON?or
3.OGM
MSG CTR OGM?or
or 
						

							9 - 3   MESSAGE CENTER
4Pick up the handset to record a message. 
For example: Hello. We are unable to take your call at this time. Please leave a 
message after the signal. If you wish to send a fax, please press  5 1, wait for fax 
tones, then press the Start button.
5Replace the handset. The Message Center will play your OGM.
6Press Stop/Exit.
Listening to Outgoing Message (OGM)
1Press Menu/Set, 8, 3.
2Press   to select MSG CTR OGM? (or F/T OGM), and then press Menu/Set.
3Press   to select PLAY OGM?, and then press Menu/Set. Adjust the volume by 
pressing Volume  .
4Press Stop/Exit.
Erasing Outgoing Message (OGM)
1Press Menu/Set, 8, 3.
2Press   to select MSG CTR OGM? (or F/T OGM), and then press Menu/Set.
3Press   to select ERASE OGM?, and then press Menu/Set.
4Press 1 to erase the OGM—OR—Press 2 to exit without erasing.
5Press Stop/Exit.
Activating Message Center Mode
Press and hold until it lights and 
the LCD shows:
When light is out, the Message Center is off. (See Setting Up the Message Center, 
page 9-2.)
3.OGM
or
or
or
3.OGM
or
or
       MC:MSG CTR