Brother Intellifax 885 Fax Phone Copy Owners Manual

							MESSAGE CENTER   9 - 4
Message Indicator
The light flashes when you have new messages or faxes waiting for your review. 
The LCD displays the total number of voice and 
fax messages stored in the Message Center 
memory.
If you press the flashing to turn off the 
Message Center before getting your new 
messages, they won’t be lost. The new messages 
will be played automatically and the LCD will ask you to acknowledge the new faxes:
Press 1 to print (and automatically delete) the faxes from memory. —OR—Press 2 to 
save the faxes in memory until printing is convenient.
Playing Voice Messages
Follow the steps below to listen to voice messages:
1Press Play/Record. Adjust the Volume by pressing  .
All messages are played in the order they were recorded. The LCD shows the number 
of the current message, and the total number of messages.
If Caller ID information was received, the fax machine beeps during the message and 
displays the Caller ID information for one second.
During playback, the LCD shows the time and date the message was recorded.
2Press    (RWD) at the end of the message to repeat a message. Press # (FWD) to skip 
to the next message. You can press  and # repeatedly until you reach the message 
you want to play.
3Press Stop/Exit.
Printing a Fax Message
Once you print a new fax message stored in memory, it is erased from the memory 
automatically.
1Press Play/Record. After two seconds, the fax machine begins to play voice 
messages.
2If there are fax messages in memory, the LCD 
shows:
3To print the faxes, press 1.
—OR—
Press 2 to exit without printing. 
VOICE:03 FAX:02
PRINT FAX?
1.YES 2.NO
or
PRINT FAX?
1.YES 2.NO 
						

							9 - 5   MESSAGE CENTER
Backup Printing Option
When you choose FAX: ON in the Message Center mode, all incoming fax messages 
are stored in the available memory for retrieval. To print a backup copy automatically, 
turn this option on.
1Press Menu/Set, 8, 2.
2Press   to select ON (or OFF), and then 
press Menu/Set.
3Press Stop/Exit.
Erasing Messages
If you choose to erase all fax messages, the fax machine will print any previously 
unprinted faxes before erasing them from memory. Fax messages cannot be erased 
individually. 
You can erase voice messages individually, or all at once.
To Erase Voice Messages Individually
1Press Play/Record. The fax machine sounds a two-second beep and begins message 
playback. Each message is preceded by one long beep, and followed by two short 
beeps.
2To erase a specific message, press Erase 
immediately after the two short beeps, or while 
the message is playing.
3Press 1 to erase the message—OR—Press 2 to cancel.
4Press Stop/Exit.
To Erase Messages All at Once
1Press Erase.  
2Press   to select erasing all voice messages 
(VOICE), all document messages (FAX), or all messages—both voice and fax—
(MSG), and then press Menu/Set.
3Press 1 to erase. —OR—Press  2 to cancel.
4Press  Stop/Exit.
2.BACKUP PRINT
BACKUP PRINT:ONor
ERASE THIS MSG.?
ERASE ALL VOICE?
or 
						

							MESSAGE CENTER   9 - 6
Setting Maximum Time for Incoming Messages
Your fax machine comes set to receive voice messages up to 30 seconds long. You can 
change this setting to any length from 20 seconds to 60 seconds, in 5-second 
increments.
1Press Menu/Set, 8, 4.
2Press   to select the maximum time setting 
for incoming messages, and then press 
Menu/Set.
3Press Stop/Exit.
Setting Toll Saver
When you set the toll saver feature, the fax machine answers after four rings if you 
don’t have messages, and after two rings if you do have messages. This way, when 
you call the fax machine and let it ring three times, you know you have no messages, 
and can hang up, to avoid a toll charge.
1Press Menu/Set, 2, 1.
2Press   to select the TOLL SAVER 
(or RING DELAY), and then press  Menu/Set.
3Press   to select ON, and then press Menu/Set.
4Press Stop/Exit.
ICM Recording Monitor
This feature lets you turn the speaker volume for voice messages ON or OFF. When 
you turn the monitor OFF, you will not hear messages as they come in.
1Press Menu/Set, 8, 5.
2Use   to select OFF (or ON), and then press 
Menu/Set.
3Press Stop/Exit.
When Toll Saver is ON, it overrides your Ring Delay setting. Toll Saver must be off 
for the fax machine to operate using your Ring Delay setting. (See Setting Ring 
Delay, page 5-2.)
4.ICM MAX.TIME
MESSAGE 30 SEC?or
1.RING DELAY
or
or
5.ICM REC.MONITR
or 
						

							9 - 7   MESSAGE CENTER
Recording a Conversation
You can record a telephone conversation by pressing Play/Record during the 
conversation. Your recording can be as long as the Incoming Message Maximum 
Time. You and the other party will hear a beep every 15 seconds while recording. To 
stop recording, press Stop/Exit. You cannot record a conversation using Speaker 
Phone.
Fax Forwarding/Paging
When Paging is set to ON, your fax machine dials the pager number you’ve 
programmed, and dials your Personal Identification Number (PIN) when connected, 
this activates your pager and lets you know you have a fax or voice message in the 
Message Center memory.
When Fax Forwarding is set to ON, your fax machine dials the fax machine phone 
number you’ve programmed and forwards any faxes you’ve received.
Programming a Fax Forwarding Number
1Press Menu/Set, 8, 6.
2Press   until the LCD shows FAX 
FORWARD?, and then press Menu/Set.
3Enter the number of the fax machine where 
faxes will be forwarded (up to 20 digits), and 
then press Menu/Set.
4Press Stop/Exit.
You can not use Paging and Fax Forwarding at the same time.
You can change a Fax Forwarding number remotely. (See Changing Fax Forwarding 
Number, page 9-12.)
6.FAX FWD/PAGING
or
FWD#:
ENTER & SET 
						

							MESSAGE CENTER   9 - 8
Programming Paging Number
1Press Menu/Set, 8, 6.
2Press   until the LCD shows PAGING?, 
and then press Menu/Set.
3Enter your pager phone number (up to 20 
digits) followed by # #, and then press 
Menu/Set. For example, 1 8 0 0 5 5 5 1 2 3 
4 # #. Do not include the area code if it is the same as that of your fax machine. 
4If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter your 
fax machine telephone number followed by # #, and then press Menu/Set. 
For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #.
—OR—
If you do not need a PIN, press Redial/Pause, enter the telephone number of your 
fax machine followed by # #, and then press Menu/Set. For example, Redial/Pause 
1 8 0 0 5 2 1 2 8 4 6 # #.
5Press Stop/Exit.
You can not change a Paging number or PIN remotely.
6.FAX FWD/PAGING
or
PAG#:
ENTER & SET 
						

							9 - 9   MESSAGE CENTER
Remote Retrieval
Using Remote Access Code
1Dial your fax number from a touch tone phone.
2When your fax machine answers, immediately enter your Remote Retrieval Access 
Code.
3The fax machine signals the kinds of messages received:
 1 long beep—Fax message(s)
 2 long beeps—Voice message(s)
 3 long beeps—Fax and Voice message(s)
 No beeps—No messages
4The fax machine then prompts you with two short beeps to enter a command. If you 
wait longer than 30 seconds to enter a command, the fax machine hangs up. If you 
enter an invalid command, the fax machine beeps three times.
5Press 9 0 to reset the fax machine when you finish.
6Hang up.
Changing Remote Retrieval Access Code
Enter your Remote Retrieval Access Code when the fax machine picks up your call, 
so you can access features remotely. The access code is preset to 159 , but you can 
change it.
1Press Menu/Set, 8, 7.
2Enter a three-digit number from 000 to 999 and 
press Menu/Set. The “ ” cannot be changed.
3Press Stop/Exit.
If your fax machine is set to MANUAL mode, you can access the Message Center by 
waiting about two minutes, then entering the Remote Access Code within 30 seconds.
Do not use the same digits that appear in your Fax Receive Code or Telephone 
Answer Code.
7.REMOTE ACCESS 
						

							MESSAGE CENTER   9 - 10
Remote Commands
Follow the commands below to access features remotely. When you call the fax 
machine and enter your Remote Retrieval Access Code (159 ), the system will signal 
you with two short beeps to enter a remote command.
Remote CommandsOperation Details
91 Playing Voice Messages
After one long beep, the fax machine plays the ICM.
1   (Skip to back)Press 1 while listening to an ICM to repeat it.  
If you press 1 before a message, you will hear 
the previous message.
2   (Skip next)While playing the ICM, you can skip to the 
next message.
9 STOP Playing Stop playing the ICM.
92 Record MemoAfter one long beep, you can record a memo. 
To stop recording, press 9.
93 Erase all ICMIf you hear one long beep, the erase is 
accepted. If you hear three short beeps, you 
cannot erase because all voice messages have 
not been played, or there is no voice message 
to erase. 
*This code erases all recorded messages, not 
one at a time.
94 Play and Record OGM in 
Memory
1  Play 1  MSG  CTR  OGM The fax machine plays the selected OGM. You 
can stop playing OGMs by pressing 9.
2 F/T OGM
2 Record 1 MSG CTR OGM After one long beep, you can record the 
selected OGM. You will hear the message 
played once. You can stop recording the 
message by pressing 9. 2 F/T OGM
95 Changing Fax Forwarding/
Paging SettingIf you hear one long beep, the change is 
accepted. If you hear three short beeps, you 
cannot change it because the conditions  have 
not been met. (Example: registering paging 
number.) You can register your fax forwarding 
number by using 4. FAX FWD NO. (See page 
9-12.) Once you have registered the number, 
the fax machine automatically will change to 
FAXFWD:ON mode. Then retrieve a Memory 
Status List by entering 9 6 1 (See page 9-11.) 
to make sure that the Fax Forwarding number 
you registered is correct in the List. 1 OFF
2 Fax Forwarding
3 Paging
4 Fax Fwd No. 
						

							9 - 11   MESSAGE CENTER
Retrieving Memory Status List
You can retrieve the Memory Status List from a remote fax machine to see if you have 
any fax messages.
1Dial your fax number.
2When you hear the beep, immediately enter your Remote Retrieval Access Code 
(1 5 9 ).
3When you hear two short beeps, use the dial pad to press 9 6 1.
4Using the dial pad, enter the number of the remote fax machine (up to 20 digits) where 
you want the Memory Status List forwarded followed by # #.
5After you hear your fax machine beep, hang up and wait.
Your fax machine calls the remote fax machine.  The remote fax machine prints the 
Memory Status List. 96 Retrieve a Fax
1 Memory Status List Enter the number of a remote fax machine to 
receive a report or stored fax messages. (See 
page 9-11.) 2 Retrieve all faxes
3  Erase  fax  in  the  memory If you hear one long beep, you can erase the fax 
message from the memory.
97 Check the Receiving StatusYou can check whether your fax machine has 
received any FAX or VOICE messages. If yes, 
you will hear one long beep. If no, you will 
hear three short beeps. 1 FAX
2 VOICE
98 Change Answer ModeIf you hear one long beep, you can change the 
answer mode. If you hear three short beeps, 
you cannot change it. (Example: There is no 
MSG CTR OGM when you want to change to 
MSG CTR mode.) 1 MSG CTR
2 FAX/TEL
3 FAX ONLY
90 ExitAfter a long beep, you can exit Remote 
Retrieval.
You can not use  or  # as dial numbers. However, if you want to store a pause, 
press #. 
Remote CommandsOperation Details 
						

							MESSAGE CENTER   9 - 12
Retrieving Fax Messages
1Dial your fax number.
2When you hear the beep, immediately enter your Remote Retrieval Access Code 
(1 5 9).
3As soon as you hear two short beeps, use the dial pad to press 9 6 2.
4Using the dial pad, enter the number of the remote fax machine (up to 20 digits) where 
you want your fax messages forwarded followed by # #.
5After you hear your fax machine beep, hang up and wait.
Your fax machine calls the remote fax machine.  The remote fax machine prints your 
fax messages.
Changing Fax Forwarding Number
You can change the default setting of your fax forwarding number from a remote fax 
machine.
1Dial your fax number.
2When you hear the beep, immediately enter your Remote Retrieval Access Code 
(1 5 9 ).
3When you hear two short beeps, use the dial pad to press 9 5 4.
4Enter the new number of the remote fax machine where you want your fax messages 
forwarded followed by # #.
5To retrieve the Memory Status List, when you hear two short beeps, use the dial pad 
to press 9 6 1.
6Use the dial pad to enter the number of the remote fax machine (up to 20 digits) 
followed by # #.
7After you hear your fax machine beep, hang up and wait.
Your fax machine calls the remote fax machine. The remote fax machine prints the 
Memory Status List showing the new forwarding number.
8Check the forwarding number.
If the forwarding number is not correct, return to Step 1 to reset it.
You can not use  or  # as dial numbers. However, if you want to store a pause, 
press #.
You can not use  or  # as dial numbers.  However, if you want to store a pause, 
press #. 
						

							10 - 1   MAKING COPIES
10Making Copies
Copy Operations
To make a single copy that is not reduced, enlarged or sorted, you have to press only 
the Copy key. The default resolution for a single copy is Super Fine. Set the resolution 
to PHOTO for photographs. 
Using the Fax Machine as a Copier
You can use the fax machine as a copy 
machine, making up to 99 copies at a time.  
The scannable area of your fax 
machine begins at approximately 
1/6”-1/8” (3 mm - 4 mm) from the 
edge of the paper.
Making a Single Copy
1Place the original face down in the ADF.
2Press Copy twice.
To cancel, press Stop/Exit.
Do NOT pull on the paper while copying is in progress.
Not 
Scannable 
area
1/6 (4 mm)
1/8 (3 mm)
1/6 (4 mm)
1/6 (4 mm)