Canon printer imageCLASS MF4370dn User Manual

							
Fax
5-12
Introduction to Using Fax Functions
      Reg is te rin g t h e M ach in e’s  N am e Registering the Machine’s Name 
 Your name or company’s name must be registered 
as the machine’s name. 
 When you send a document, the name that you 
registered is printed as the sender’s name on the 
recipient’s paper. 
 1 
Press  [Menu]. 



 2 
Press [] or [] to select , then press [OK]. 
 5  FAX SETTINGS MENU 
 3 
Press [] or [] to select , then press [OK]. 
 2  USER SETTINGS
FAX SETTINGS 
 4 
Press [] or [] to select , then press [OK]. 
 2  UNIT NAME
USER SETTINGS 
 5 
Use   –  [numeric keys] to enter the 
unit name (up to 32 characters), then 
press [OK]. 
 CANON UNIT NAME        [A] 
 6 
Press  [Stop/Reset] to return to the 
standby mode. 
      R eg is te rin g Y o u r M ach in e’s  F a x Registering Your Machine’s Fax 
N um ber Number 
 Your machine’s fax number must be registered. 
When you send a document, the number that you 
registered is printed on the recipient’s paper. 
 1 
Press  [Menu]. 
  
 2 
Press [] or [] to select , then press [OK]. 
 5  FAX SETTINGS MENU 
 3 
Press [] or [] to select , then press [OK]. 
 2  USER SETTINGS FAX SETTINGS 
 4 
Press [] or [] to select , then press [OK]. 
 1  UNIT TELEPHONE #
USER SETTINGS 
 5 
Use   –  [numeric keys] to enter your 
fax/telephone number (up to 20 digits, 
including spaces), then press [OK]. 
 012XXXXXXX UNIT TELEPHONE #
Ex.
 
 6 
Press  [Stop/Reset] to return to the 
standby mode.  
						

							
Fax
5-13
  Sending  Fax  Documents   
  Sen d in g F a x D ocu m en tsSending Fax Documents
This section describes the settings and procedures for sending fax documents.
 
        B asic  M eth od s f o r S en d in g F a xe s Basic Methods for Sending Faxes 
 This section describes the flow of sending faxes. 
 1 
Place documents. 
  
 2 
Press  [FAX]. 
  
 3 
Adjust any necessary scan settings for 
your documents. 
  For details, see “Adjusting Density,” on p. 5-23, 
“Selecting Image Quality,” on p. 5-24, and 
“2-Sided Document (MF4380dn Only),” on p. 5-
25.  
 4 
Enter the fax number using  – , 
 [numeric keys] and  [Tone]. 
      =031XXXXXX
Ex.
 

*G
ZPV
FOUFS
B
XSPOH
OVNCFS
XIFO

TQFDJGZJOH
B
GBY
OVNCFS


press 
 [Stop/
Reset] 

 5 
Press  [Start]. 
 When you place the documents on the platen 
glass, press [
] or [] to select the document 
size, then press 
 [Start] for each document. 
When scanning is complete, press [OK] to start 
sending. 
    C allin g t h e R ecip ie n t b efo re  Calling the Recipient before 
S en d in g F a x D ocu m en ts  ( M an ual Sending Fax Documents (Manual 
S en d in g) Sending) 
 Use manual sending when you want to talk to the 
recipient before sending a document, or if the 
recipient does not have a fax machine that can 
receive automatically. 
   You cannot use the platen glass for manual sending. 
 You cannot use group addresses for manual sending. 
 You cannot use 2-Sided scanning mode for manual sending. 
      1 
Connect an external telephone to the 
machine if you want to talk to the 
recipient before sending a document. 
 For information on how to connect an external 
telephone to the machine, see “Make Fax 
Settings,” in the Starter Guide or “Setting Up the 
Machine,” in the e-Manual. 
–
–
– 
						

							
Fax
5-14
Sending Fax Documents
 2 
Place documents in the ADF. 
  
 3 
Press  [FAX]. 
  
 4 
Adjust any necessary settings for your 
documents. 
  For details, see “Adjusting Density,” on p. 5-23, 
“Selecting Image Quality,” on p. 5-24, and 
“2-Sided Document (MF4380dn Only),” on p. 5-
25.  
 5 
Press  [Hook] or pick up the 
handset of your external telephone. 
 If you press  [Hook], you can temporarily 
adjust the monitor tone volume with [
] and 
[
]. 
 6 
Dial the recipient’s fax number. 
Make sure to confirm the dial tone before 
entering a fax number. If you enter the number 
before the dial tone is heard, the call may not 
connect, or the wrong number may be dialed.
 7 
Talk through the handset to the recipient. 
 If you press  [Hook] in step 5, you can 
pick up the handset when you hear the 
recipient’s voice. 
 If you hear a high-pitched signal instead of 
the recipient’s voice, go to step 9. 
 8 
Ask the recipient to set their fax machine 
to receive faxes. 
–
–
 9 
When you hear a high-pitched signal, 
press 
 [Start], then hang up the 
handset. 
 Scanning starts, and the scanned data is sent to 
the specified destination when scanning is 
complete. 
 S w it c h in g T e m pora ril y  t o  T o n e  Switching Temporarily to Tone 
D ia lin g Dialing 
 If your machine is set for pulse dialing, use the 
procedure below to switch to tone dialing to use 
information services (e.g., banks, airline 
reservations, and hotel reservations). 
  
 To talk to the other party, you will need to connect an external 
telephone to the machine. 
 1 
Press  [FAX]. 
  
 2 
Press  [Hook]. 
Make sure to confirm the dial tone before 
entering a fax number. If you enter the number 
before the dial tone is heard, the call may not be 
connected, or the wrong number may be dialed.
 3 
Enter the number of the fax information 
service using 
 –  [numeric keys]. 
      =031XXXXXX
Ex.
 
 4 
When the recorded message of the 
information service answers, press 
 [Tone] to switch to tone dialing. 
 
 =031XXXXXXT
Ex.
  
						

							
Fax
5-15
Sending Fax Documents
 5 
Enter the numbers requested by the 
information service using 
 –  [numeric 
keys]. 
 
 =031XXXXXT789#
Ex.
 
 6 
If you want to receive faxes, press 
 [Start]. 
 If you are using the external telephone, hang up 
the handset after pressing 
 [Start]. 
 D ia lin g a n  O ve rs e as N um ber ( W it h   Dialing an Overseas Number (With 
Pau se s) Pauses) 
 When you dial or register an overseas number, you 
may need to insert a pause within the number. 
 1 
Place documents. 
  
 2 
Press  [FAX]. 
  
 3 
Adjust any necessary scan settings for 
your documents. 
  For details, see “Adjusting Density,” on p. 5-23, 
“Selecting Image Quality,” on p. 5-24, and 
“2-Sided Document (MF4380dn Only),” on p. 5-
25.  
 4 
Enter the international access code using 
 –  [numeric keys]. 
      =012
Ex.
 
 For details on international access codes, 
contact your local telephone company. 
 5 
If necessary, press  [Redial/Pause] 
to insert a pause. 
      =012P
Ex.
 
 The letter  is displayed between the 
numbers. 
  in the fax/telephone number represents 
2.5-second pause. 
 For a longer pause, press 
 [Redial/
Pause] again. 
 6 
Enter the country code, the area code, 
and the fax/telephone number of the 
recipient. 
      =012P23XXXXXX
Ex.
 
 7 
Press  [Redial/Pause] to enter a 
pause at the end of the number. 
 8 
Press  [Start]. 
 When you place the documents on the platen 
glass, press [
] or [] to select the 
document size, then press 
 [Start] for each 
document. When scanning is complete, press 
[OK] to start sending. 
If  in  in 
 is set to  and you 
specify a fax number using 
 – ,  [numeric 
keys] and  [ Tone], you need to enter the fax 
number again for comfirmation, then press [OK].
–
–
– 
						

							
Fax
5-16
Sending Fax Documents
        Basic  M eth od s f o r S en d in g P C  Basic Methods for Sending PC 
Fa xe s Faxes 
 This section describes the flow of sending PC faxes. 
 Make sure that the fax driver is installed. 
 For details on the fax driver settings, see “Fax,” in the 
e-Manual. 
   Sending documents from a computer and scanning documents 
over the network cannot be processed at the same time. If this 
happens, these documents are handled differently depending 
on the following:  
  If you send PC documents when the machine is scanning 
documents, the machine scans documents first, then starts 
sending the PC documents when scanning is complete. 
  If you scan documents when the machine is sending PC 
documents, scanning is canceled. Wait for the PC documents 
to be sent out, then perform the scanning operation again. 
 1 
Open the document you want to fax from 
the application. 
 2 
Select [Print] from the [File] menu. 
The procedure for displaying the [Print] dialog box 
may differ depending on the application you are 
using.
    3 
Select your fax from [Name], then click 
[Properties].  
The fax name displayed in the fax driver screen 
is changed by settings in the [Printers] folder (or 
[Printers and Faxes]). (See “Fax,” in the e-Manual.)
The procedure for displaying the fax driver 
screen may differ depending on the 
applications you are using.
–
–
 4 
Configure the required settings in the fax 
driver screen, then click [OK]. 
 5 
Click [OK]. 
  
–
–
 6 
Specify recipient name and fax number in 
the [Sending Settings] sheet, click [Add to 
Recipient List]. 
The number of recipients to which you can 
send simultaneously depends on the 
conditions of cover sheet attachment. For more 
information, click [Help] in the bottom 
righthand corner of the fax driver window to 
view the online help.
You can select a recipient from the address 
book by clicking [Address Book]. (See “Fax,” in 
the e-Manual.)
You cannot access or edit the address book if 
you do not have access permission (default: 
Power Users or higher) to the destination folder 
of the address book. If this is the case, log on as 
user having access permission to the folder, or 
click [Specify a Folder] in the [Edit Address Book] 
sheet, and change the destination folder of the 
address book to a folder, such as the [My 
Documents] folder, that you have write 
permission for. For details about how to change 
the destination folder of the address book, see 
“Fax,” in the e-Manual.
–
–
–
 7 
If you want to attach a cover sheet, select 
[Cover Sheet] sheet, specify a format for 
the cover sheet. 
 See “Fax,” in the e-Manual for cover sheet 
attachment. 
 8 
Click [OK].  
						

							
Fax
5-17
  Canceling Sending Fax Documents   
  Can ce lin g S en d in g F a x D ocu m en tsCanceling Sending Fax Documents
Follow this procedure to cancel a transmission in progress.
You can also cancel a transmission from the Status Monitor screen. (See “Checking/Deleting Fax Transmission Documents,” on p. 5 -
45.)
 
 1 
Press  [Stop/Reset] during transmission. 
  
 2 
When the  
message appears, press [
] to select 
. 
  < YES         NO > CANCEL DURING TX/RX? 
For sending jobs, remove any unscanned 
documents from the ADF.
If you are in the copy or scan standby mode 
and want to cancel a fax job, press 
 [FAX] 
to return to the fax mode first.
–
– 
						

							
Fax
5-18
  Specifying  Destinations   
      Sp ecif y in g D estin atio n sSpecifying Destinations
This section describes how to specify a fax destination. You can select a destination stored 
in a one-touch key or coded dial codes, or specify a new destination.
 
 Sp ecif y in g a  N ew  F a x N um ber  Specifying a New Fax Number 
 You can specify a new fax number using  – , 
 [numeric keys] and  [Tone]. 
 1 
Place documents. 
  
 2 
Press  [FAX]. 
  
 3 
Adjust any necessary scan settings for 
your documents. 
  For details, see “Adjusting Density,” on p. 5-23, 
“Selecting Image Quality,” on p. 5-24, and 
“2-Sided Document (MF4380dn Only),” on p. 5-
25.  
 4 
Enter the fax number with  – 
 [numeric keys]. 
      =031XXXXXX
Ex.
 
 If you enter a wrong number when specifying a 
fax number, press 
 [Stop/Reset]. 
 5 
Press  [Start]. 
 When you place the documents on the platen 
glass, press [
] or [] to select the document 
size, then press 
 [Start] for each document. 
When scanning is complete, press [OK] to start 
sending. 
If  in  in 
 is set to  and you 
specify a fax number using 
 – ,  [numeric 
keys] and 
 [ Tone], you need to enter the fax 
number again for comfirmation, then press [OK]. 
						

							
Fax
5-19
Specifying Destinations
    Usin g t h e O ne-T o u ch  K eys Using the One-Touch Keys 
 You can specify up to eight destinations using one-
touch Keys. 
   To use this feature, you need to first register destinations in one-
touch Keys. (See “Registering One-Touch Keys,” on p. 3-3.) 
 1 
Place documents. 
  
 2 
Press  [FAX]. 
  
 3 
Adjust any necessary scan settings for 
your documents. 
  For details, see “Adjusting Density,” on p. 5-23, 
“Selecting Image Quality,” on p. 5-24, and 
“2-Sided Document (MF4380dn Only),” on p. 5-
25.  
 4 
Press the desired one-touch key (01 to 
08). 
 [01]canon  =031XXXXXX
Ex.
 
 If you pressed a wrong key, press  [Stop/
Reset], then try again from step 3. 
 5 
Press  [Start]. 
 When you place the documents on the platen 
glass, press [
] or [] to select the document 
size, then press 
 [Start] for each document. 
When scanning is complete, press [OK] to start 
sending. 
    U sin g C o d ed  D ia l C o d es Using Coded Dial Codes 
 You can specify up to 100 destinations using coded 
dial codes. 
  
 To use this feature, you need to first register destinations in 
coded dial code. (See “Registering Coded Dial Codes,” on p. 3-6.) 
 1 
Place documents. 
  
 2 
Press  [FAX]. 
  
 3 
Adjust any necessary scan settings for 
your documents. 
  For details, see “Adjusting Density,” on p. 5-23, 
“Selecting Image Quality,” on p. 5-24, and 
“2-Sided Document (MF4380dn Only),” on p. 5-
25.  
 4 
Press  [Coded Dial] . 
   
						

							
Fax
5-20
Specifying Destinations
 5 
Enter the desired two-digit code (00 to 
99) with 
 –  [numeric keys]. 
 [02]sales  =031XXXXXX
Ex.
 
 If you entered a wrong code, press  [Stop/
Reset], then try again from step 3. 
 6 
Press  [Start]. 
 When you place the documents on the platen 
glass, press [
] or [] to select the document 
size, then press 
 [Start] for each document. 
When scanning is complete, press [OK] to start 
sending. 
    U sin g t h e G ro u p  A ddre sse s Using the Group Addresses 
 Group Dialing enables you to specify a group of 
registered destinations in one-touch keys. This is 
useful if you want to send the same document to 
several destinations. You can register up to 50 
destinations in one group. 
   To use this feature, you need to register destinations in a group 
address beforehand. (See “Registering Group Addresses,” on p. 3-
9.) 
 1 
Place your documents. 
  
 2 
Press  [FAX]. 
  
 3 
Adjust any necessary scan settings for 
your documents. 
  For details, see “Adjusting Density,” on p. 5-23, 
“Selecting Image Quality,” on p. 5-24, and 
“2-Sided Document (MF4380dn Only),” on p. 5-
25.  
 4 
Press the one-touch key under which the 
desired group dialing is registered. 
 [02]sales  =031XXXXXX
Ex.
 
 If you pressed a wrong key, press  [Stop/
Reset], then try again from step 3. 
 5 
Press  [Start]. 
 When you place the documents on the platen 
glass, press [
] or [] to select the document 
size, then press 
 [Start] for each document. 
When scanning is complete, press [OK] to start 
sending. 
    U sin g t h e A ddre ss B ook K ey  Using the Address Book Key 
 [Address Book] search enables you to search for a 
recipient registered in the machine. This is useful 
when you forget which one-touch key or coded dial 
code the recipient you want is registered under. 
  
 To use this feature, you need to register destinations in Address 
Book beforehand. (See “Registering Destinations in the Address 
Book,” on p. 3-1.) 
 1 
Place documents. 
   
						

							
Fax
5-21
Specifying Destinations
 2 
Press  [FAX]. 
  
 3 
Adjust any necessary scan settings for 
your documents. 
  For details, see “Adjusting Density,” on p. 5-23, 
“Selecting Image Quality,” on p. 5-24, and 
“2-Sided Document (MF4380dn Only),” on p. 5-
25.  
 4 
Press  [Address Book] repeatedly 
to select  or , then press [OK]. 
    NAME SEARCH 
 : Searches a destination by 
name. 
 : Searches a destination 
by fax number. 
If no recipient is registered in the Address Book, 
 is displayed.
 5 
Enter the first letter of the recipient’s 
name or the first part of the fax number 
with 
  –  and  [numeric keys]. 
 For example, if you want to search for a name 
that starts with the letter “C”, press 
 (ABC). 
Entries starting with the letter you entered are 
displayed if any entries are registered. 
 When you select  in step 4, 
you can switch the input mode by pressing 
 [ Tone]. 
 [:A]: Letter mode 
 [:1]: Number mode 
 canon NAME SEARCH      [A]
Ex.
 
–
–
–
–
 6 
Press [] or [] to search for the 
recipient. 
 DDD NAME SEARCH      [A]
Ex.
 
 []: Displays recipients in alphabetical order. 
 [
]: Displays recipients in reverse order. 
 7 
When the desired recipient is displayed, 
press [OK]. 
 [01]DDD  =031XXXXXX
Ex.
 
 8 
Press  [Start]. 
 When you place the documents on the platen 
glass, press [
] or [] to select the document 
size, then press 
 [Start] for each document. 
When scanning is complete, press [OK] to start 
sending. 
        S en d in g D ocu m en ts  t o  M ore  T h an  Sending Documents to More Than 
O ne L o ca tio n  ( B ro ad ca stin g) One Location (Broadcasting) 
 Broadcasting enables you to send the same 
document to multiple recipients. 
   Up to 124 destinations can be specified at the same time. (Out 
of the 124 destinations, 16 numbers can be specified with 
 – ,  [numeric keys] and  [ Tone].). If you specify a 
group, which is made up of several destinations, each 
destination is counted as a separate address. 
 If you frequently send documents to multiple destinations, it 
is recommended that you store those destinations as a group. 
–
–
–
–