Canon printer imageCLASS MF4370dn User Manual

							
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Registering Destinations in the Address Book
3
 
    Registering Destinations 
in the Address Book 
 
 This chapter describes how to register destinations in the Address Book, and how to edit and erase registered 
information.
 
  
About the Address Book ............................................. 3-2
Storing/Editing One-Touch Keys ................................ 3-3
Registering One-Touch Keys ............................................3-3
Editing One-Touch Keys ....................................................3-3
Erasing One-Touch Keys ....................................................3-4
Storing/Editing Coded Dial Codes .............................. 3-6 Registering Coded Dial Codes ........................................3-6
Editing Coded Dial Codes .................................................3-6
Erasing Coded Dial Codes .................................................3-7
Storing/Editing Recipients for Group Dialing ........... 3-9 Registering Group Addresses ..........................................3-9
Adding New Destination to Group ............................ 3-10
Deleting Destination from Group ............................... 3-10
Changing Group Name .................................................. 3-11
Deleting Group Addresses ............................................ 3-11 
						

							
Registering Destinations in the Address Book
3-2
  About the Address Book  
 
Abou t t h e A ddre ss B ookAbout the Address Book
The Address Book is a feature used for storing fax numbers. The Address Book is divided 
into one-touch keys and coded dial codes. You can store up to 8 destinations in one-touch 
keys, and 100 destinations in coded dial codes, for a total of 108 destinations in the whole 
Address Book. You can also register multiple destinations for a group address, and assign a 
one-touch key or coded dial code to this group.
Registering a destination in the Address Book saves you the effort of entering that 
destination’s fax number each time you send a fax.
Destinations stored in the Address Book can be exported to your computer as a file, which can be imported into the 
machine. For information on exporting the Address Book, see “Settings from a PC,” in the e-Manual.
For easy reference, it is recommended to print the list of recipients registered in one-touch keys or coded dial codes. (See 
“Introduction of the Machine,” in the e-Manual.)
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Registering Destinations in the Address Book
3-3
  Storing/Editing  One-Touch  Keys   
    Sto rin g/E d it in g O ne-T o u ch  K eysStoring/Editing One-Touch Keys
This section describes how to register destinations for one-touch keys and to edit the 
registered one-touch keys.
 
        R eg is te rin g O ne-T o u ch  K eys Registering One-Touch Keys 
 1 
Press  [Menu]. 
  
 2 
Press [] or [] to select , then press [OK]. 
 6  ADDRESS BOOK SET. MENU 
 3 
Press [] or [] to select , then press [OK]. 
 1  1-TOUCH SPD DIAL ADDRESS BOOK SET. 
 4 
Press [] or [] to select a one-touch 
key (01 to 08) for which you want to 
register the fax number, then press [OK]. 
 [01] NOT REGISTERED 1-TOUCH SPD DIAL 
 You can also select a one-touch key by pressing 
the corresponding one-touch key. 
 5 
Enter the destination name (up to 20 
letters, including spaces) with 
  – 
 [numeric keys], then press [OK]. 
 Canon A NAME             [A]
Ex.
 
 6 
Enter the fax number you register (up to 
50 digits, including spaces and pauses) 
with 
 –  [numeric keys], then press 
[OK]. 
 123XXXXXXX TEL NUMBER ENTRY
Ex.
 
 To register another one-touch key, repeat the 
procedure from step 4. 
  77 
Press  [Stop/Reset] to return to the 
standby mode. 
    E d it in g O ne-T o u ch  K eys Editing One-Touch Keys 
 1 1 
Press  [Menu]. 
  
 2 2 
Press [] or [] to select , then press [OK]. 
 6  ADDRESS BOOK SET. MENU 
 3 3 
Press [] or [] to select , then press [OK]. 
 1  1-TOUCH SPD DIAL
ADDRESS BOOK SET.  
						

							
Registering Destinations in the Address Book
3-4
Storing/Editing One-Touch Keys
 4 4 
Press [] or [] to select the one-
touch key (01 to 08) you want to edit, 
then press [OK]. 
 [01]Canon A 1-TOUCH SPD DIAL
Ex.
 
 You can also select a one-touch key by pressing 
the corresponding one-touch key. 
 5 5 
Press [] repeatedly to go to the 
character you want to change, then press 
 [Clear]. 
 Canon A NAME             [A]
Ex.
 
 To delete the entire entry, press and hold 
 [Clear]. 
 6 6 
Enter a new character with   – 
 [numeric keys], then press [OK]. 
 Canon B NAME             [A]
Ex.
 
 7 7 
Press [] repeatedly to go to the 
number you want to change, then press 
 [Clear]. 
 123XXXXXXX
TEL NUMBER ENTRY
Ex.
 
 To delete the entire entry, press and hold 
 [Clear]. 
 8 8 
Enter a new number with   –  [numeric 
keys], then press [OK]. 
 124XXXXXXX
TEL NUMBER ENTRY
Ex.
 
 9 9 
Press  [Stop/Reset] to return to the 
standby mode. 
    E ra sin g O ne-T o u ch  K eys Erasing One-Touch Keys 
 1 
Press  [Menu]. 
  
 2 
Press [] or [] to select , then press [OK]. 
 6  ADDRESS BOOK SET.
MENU 
 3 
Press [] or [] to select , then press [OK]. 
 1  1-TOUCH SPD DIAL
ADDRESS BOOK SET. 
 4 
Press [] or [] to select a one-touch 
key (01 to 08) you want to erase, then 
press [OK]. 
 [01]Canon A 1-TOUCH SPD DIAL
Ex.
 
 You can also select a one-touch key by pressing 
the corresponding one-touch key. 
 5 
Press and hold  [Clear] to erase the 
destination name, then press [OK]. 
 
NAME             [A]
  
						

							
Registering Destinations in the Address Book
3-5
Storing/Editing One-Touch Keys
 6 
Press and hold  [Clear] to erase the fax 
number, then press [OK]. 
 
TEL NUMBER ENTRY
 
If you erase the fax number, the registered name 
is cleared automatically.
 7 
Press  [Stop/Reset] to return to the 
standby mode.  
						

							
Registering Destinations in the Address Book
3-6
  Storing/Editing Coded Dial Codes   
    Sto rin g/E d it in g C o d ed  D ia l C o d esStoring/Editing Coded Dial Codes
This section describes how to register destinations for coded dial codes and to edit the 
registered coded dial codes.
 
        R eg is te rin g C o d ed  D ia l C o d es Registering Coded Dial Codes 
 1 
Press  [Menu]. 
  
 2 
Press [] or [] to select , then press [OK]. 
 6  ADDRESS BOOK SET. MENU 
 3 
Press [] or [] to select , then press [OK]. 
 2  CODED DIAL ADDRESS BOOK SET. 
 4 
Press [] or [] to select a coded dial 
code (00 to 99) for which you want to 
register the fax number, then press [OK]. 
 [*00]NOT REGISTERED CODED DIAL 
 You can also select a coded dial code by 
pressing 
 [Coded Dial] followed by the 
desired two-digit code. 
 5 
Enter the destination name (up to 20 
letters, including spaces) with 
  – 
 [numeric keys], then press [OK]. 
 Canon C NAME
Ex.
 
 6 
Enter the fax number you register (up to 
50 digits, including spaces and pauses) 
with 
 –  [numeric keys], then press 
[OK]. 
 123XXXXXXX TEL NUMBER ENTRY
Ex.
 
 To register another coded dial code, repeat the 
procedure from step 4. 
 7 
Press  [Stop/Reset] to return to the 
standby mode. 
    E d it in g C o d ed  D ia l C o d es Editing Coded Dial Codes 
 1 
Press  [Menu]. 
  
 2 
Press [] or [] to select , then press [OK]. 
 6  ADDRESS BOOK SET. MENU 
 3 
Press [] or [] to select , then press [OK]. 
 2  CODED DIAL
ADDRESS BOOK SET.  
						

							
Registering Destinations in the Address Book
3-7
Storing/Editing Coded Dial Codes
 4 
Press [] or [] to select the coded 
dial code (00 to 99) you want to edit, then 
press [OK]. 
 [*00]Canon C CODED DIAL
Ex.
 
 You can also select a coded dial code by 
pressing 
 [Coded Dial] followed by the 
two-digit code. 
 5 
Press [] repeatedly to go to the 
character you want to change, then press 
 [Clear]. 
 Canon C NAME
Ex.
 
 To delete the entire entry, press and hold 
 [Clear]. 
 6 
Enter a new character with   – 
 [numeric keys], then press [OK]. 
 Canon D NAME
Ex.
 
 7 
Press [] repeatedly to go to the 
number you want to change, then press 
 [Clear]. 
 123XXXXXXX
TEL NUMBER ENTRY
Ex.
 
 To delete the entire entry, press and hold 
 [Clear]. 
 8 
Enter a new number with   –  [numeric 
keys], then press [OK]. 
 124XXXXXXX
TEL NUMBER ENTRY
Ex.
 
 9 
Press  [Stop/Reset] to return to the 
standby mode. 
    E ra sin g C o d ed  D ia l C o d es Erasing Coded Dial Codes 
 1 
Press  [Menu]. 
  
 2 
Press [] or [] to select , then press [OK]. 
 6  ADDRESS BOOK SET.
MENU 
 3 
Press [] or [] to select , then press [OK]. 
 2  CODED DIAL
ADDRESS BOOK SET. 
 4 
Press [] or [] to select the coded 
dial code (00 to 99) you want to erase, 
then press [OK]. 
 [*00]Canon C CODED DIAL
Ex.
 
 You can also select a coded dial code by 
pressing 
 [Coded Dial] followed by the 
two-digit code. 
 5 
Press and hold  [Clear] to erase the 
destination name, then press [OK]. 
 
NAME             [A]
  
						

							
Registering Destinations in the Address Book
3-8
 6 
Press and hold  [Clear] to erase the fax 
number, then press [OK]. 
 
TEL NUMBER ENTRY
 
If you erase the fax number, the registered name 
is cleared automatically.
 7 
Press  [Stop/Reset] to return to the 
standby mode.  
						

							
Registering Destinations in the Address Book
3-9
  Storing/Editing Recipients for Group Dialing   
    Sto rin g/E d it in g R ecip ie n ts  f o r G ro u p  D ia lin gStoring/Editing Recipients for Group Dialing
This section describes how to register destinations for group addresses and to edit the 
registered group addresses.
 
        R eg is te rin g G ro u p  A ddre sse s Registering Group Addresses 
   The recipients must be registered in one-touch keys or coded 
dial codes beforehand. 
 1 
Press  [Menu]. 
  
 2 
Press [] or [] to select , then press [OK]. 
 6  ADDRESS BOOK SET. MENU 
 3 
Press [] or [] to select , then press [OK]. 
 3  GROUP DIAL
ADDRESS BOOK SET. 
 4 
Press [] or [] to select an empty 
one-touch key that you want to set as the 
group address, then press [OK]. 
 [05] NOT REGISTERED GROUP DIAL 
 You can also select a one-touch dial key by 
pressing the corresponding one-touch dial key. 
 5 
Enter the group name (up to 20 letters, 
including spaces) with the numeric keys, 
then press [OK]. 
 Canon Group NAME             [A]
Ex.
 
 6 
Select the destinations you want to 
register in the group (up to 50 
destinations) until all destinations are 
registered, then press [OK]. 
 [02]Canon E NO.002=123XXXXXX
Ex.
 
 To enter a recipient stored under a one-touch 
dial key, press the desired one-touch dial key. 
 To enter a recipient stored under a coded dial 
code, press 
 [Coded Dial], then enter 
the two-digit code with 
  –  [numeric 
keys]. For multiple entries, press 
 [Coded Dial] between each entry. 
 To register another group, repeat the 
procedure from step 4. 
You can review the destinations which have been 
already entered with [] or [].
 7 
Press  [Stop/Reset] to return to the 
standby mode. 
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