HP LaserJet 4250 User Manual

							Operating
SystemTo change the settings
for all print jobs until
the software program
is closedTo change the print
job default settings
(for example, turn on
Print on Both Sides by
default)To change the
configuration settings
(for example, add a
physical option such
as a tray or enable/
disable a driver feature
such as Allow Manual
Duplexing)
Windows 2000,
XP, and Server
2003On the File menu in the
software program, click
Print . Select the printer,
and then click
Properties  or
Preferences .
The steps can vary; this
procedure is most
common.Click  Start, click
Settings , and then click
Printers  or Printers
and Faxes . Right-click
the printer icon, and
then select  Printing
Preferences .Click Start, click
Settings , and then click
Printers  or Printers
and Faxes . Right-click
the printer icon, and
then select  Properties.
Click the  Device
Settings  tab.
Macintosh OS
V9.1On the File menu, click
Print . Change the
settings that you want
on the various pop-up
menus.On the  File menu, click
Print . As you change
settings on the pop-up
menu, click  Save
Settings .Click the desktop printer
icon. From the  Printing
menu, click  Change
Setup .
Macintosh OS X
V10.1On the  File menu, click
Print . Change the
settings that you want
on the various pop-up
menus.On the  File menu, click
Print . Change the
settings that you want
on the various pop-up
menus, and then on the
main pop-up menu, click
Save Custom Setting .
These settings are
saved as the  Custom
option. To use the new
settings, you must select
the  Custom  option
every time that you open
a program and print.Delete the printer and
reinstall it. The driver will
be auto-configured with
the new options when it
is reinstalled.
NOTE
Use this procedure for
AppleTalk connections
only. Configuration
settings might not be
available in Classic
mode.
Macintosh OS X
V10.2On the  File menu, click
Print . Change the
settings that you want
on the various pop-up
menus.On the  File menu, click
Print . Change the
settings that you want
on the various pop-up
menus, and then, on the
Presets  pop-up menu,
click  Save as  and type a
name for the preset.
These settings are
saved in the  Presets
menu. To use the new
settings, you must select
the saved preset option
every time you open a
program and print.Open  Print Center  by
selecting the hard drive,
clicking  Applications ,
clicking  Utilities , then
double-clicking  Print
Center . Click on the
print queue. On the
Printers  menu, click
Show Info . Click the
Installable Options
menu.
NOTE
Configuration settings
might not be available in
Classic mode.
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							Operating
SystemTo change the settings
for all print jobs until
the software program
is closedTo change the print
job default settings
(for example, turn on
Print on Both Sides by
default)To change the
configuration settings
(for example, add a
physical option such
as a tray or enable/
disable a driver feature
such as Allow Manual
Duplexing)
Macintosh OS X
V10.3On the File menu, click
Print . Change the
settings that you want
on the various pop-up
menus.On the  File menu, click
Print . Change the
settings that you want
on the various pop-up
menus, and then, on the
Presets  pop-up menu,
click  Save as  and type a
name for the preset.
These settings are
saved in the  Presets
menu. To use the new
settings, you must select
the saved preset option
every time that you open
a program and print.Open  Printer Setup
Utility by select ing the
hard drive, clicking
Applications , clicking
Utilities , then double-
clicking  Printer Setup
Utility . Click on the print
queue. On the  Printers
menu, click  Show Info.
Click the  Installable
Options  menu.
Software for Macintosh computers
The HP installer provides PostScript Printer Description (PPD) files, Printer Dialog
Extensions (PDEs), and the HP LaserJet  Utility for use with Macintosh computers.
The embedded Web server can be used  with Macintosh computers if the printer is
connected to a network. See 
Using the embedded Web server  for more information.
PPDs
Use PPDs in combination with the Apple PostScript drivers to gain access to the printer
features and to allow the computer to  communicate with the printer. An installation program
for the PPDs, PDEs, and other software is  provided on the CD-ROM. Use the appropriate
PS driver that comes with the operating system.
HP LaserJet Utility
Use the HP LaserJet Utility to control features  that are not available in the driver. The
illustrated screens make selecting printer features  easy. Use the HP LaserJet Utility to
perform the following tasks:
● Name the printer, assign it to a zone  on the network, and download files and fonts.
● Configure and set the printer for Internet protocol (IP) printing.
NOTE
The HP LaserJet Utility is not currently supported for  OS X, but the utility is supported for the
Classic environment.
30 Chapter 1 Printer basics ENWW
 
						

							Installing the printing system software
The printer comes with printing system software and printer drivers on a CD-ROM. The
printing system software on the CD-ROM must be installed in order to take full advantage of
the printer features.
If you do not have access to a CD-ROM drive, you can download the printing system
software from the Internet at  http://www.hp.com/go/lj4250_software  or http://www.hp.com/go/
lj4350_software .
NOTE
Sample model scripts for UNIX (HP-UX®, Sun Solaris) and Linux networks are available for
download from the World Wide Web. For Linux support see  http://www.hp.com/go/linux. For
UNIX support see  http://www.hp.com/go/jetdirectunix_software .
You can download the latest software free of charge at  http://www.hp.com/go/
lj4250_software  or http://www.hp.com/go/lj4350_software .
After you have followed the installation instructions and loaded the software, see 
Using
printer-driver features  to get the most out of your printer.
Printer driver Help
Each printer driver has Help screens that can be activated by using either the  Help button,
the  F1 button on the computer keyboard, or a question-mark symbol in the upper-right
corner of the printer driver (depending on the  Windows operating system that you are using).
These Help screens give detailed information about the specific driver. Printer driver Help is
separate from your program Help.
Installing Windows printing system  software for direct connections
This section explains how to install the printing system software for Microsoft Windows 98,
Windows Me, Windows NT 4.0, Windows 2000,  Windows XP, and Windows Server 2003. 
When installing the printing software in  a direct-connect environment, always install the
software before connecting the parallel or USB cable.  If the parallel or USB cable was
connected before the software installation, see 
Installing the software after the parallel or
USB cable has been connected .
Either a parallel or USB cable can be used  for the direct connection. Use an IEEE 1284-
compatible cable or a standard 2-meter USB cable.
CAUTION
Do not connect parallel and USB cables at the same time.
NOTE
Windows NT 4.0 does not support USB cable connections.
To install the printing system software
1. Close all software programs that are open or running.
2. Insert the printer CD-ROM into the CD-ROM drive. If the welcome screen does not open,  start it by using the following procedure:
1. On the  Start menu, click  Run.
2. Type the following (where X is the  letter of the CD-ROM drive): X:\setup
3. Click  OK.
3. When prompted, click  Install Printer and follow the instructions on the computer screen.
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							4. Click Finish when the installation has completed.
5. Restart the computer.
6. Print a page from any software program to make sure that the software is correctly installed.
If installation fails, reinstall the software. If this fails, check the installation notes and Readme
files on the printer CD-ROM or the flyer that  came in the printer box, or go to
http://www.hp.com/go/lj4250_software  or http://www.hp.com/go/lj4350_software  for help or
more information.
Installing Windows printing system software for networks
The software on the printer CD-ROM  supports network installation with a Microsoft network
(except Windows 3.1 x). For network installation on other operating systems, go to
http://www.hp.com/go/lj4250_software  or http://www.hp.com/go/lj4350_software .
NOTE
Windows NT 4.0 drivers must be  installed through the Windows Add-Printer Wizard.
The HP Jetdirect print server that is included with  printer models that feature the letter n in
the model name has a 10/100Base-TX network port. For other options, see 
Ordering parts,
accessories, and supplies  or contact your local HP dealer. See HP customer care.
The installer does not support printer installation or printer object creation on Novell servers.
It supports only direct-mode network installations between Windows computers and a
printer. To install your printer and create objects  on a Novell server, use an HP utility, such
as HP Web Jetadmin, or a Novell utility, such as NWadmin.
To install the printing system software
1. If you are installing the software on  Windows NT 4.0, Windows 2000, Windows XP, or
Windows Server 2003 make sure that you have administrator privileges.
Print a configuration page to make sure that the HP Jetdirect print server is configured
correctly for the network. See 
Configuration page . On the second page, locate the
printer IP address. You might need  this address to complete network installation.
2. Close all software programs that are open or running.
3. Insert the printer CD-ROM into the CD-ROM drive.
4. If the welcome screen does not open,  start it by using the following procedure:
1. On the  Start menu, click  Run.
2. Type the following (where X is the  letter of the CD-ROM drive): X:\setup
3. Click  OK.
5. When prompted, click  Install Printer and follow the instructions on the computer screen.
6. Click  Finish when the installation is complete.
7. Restart the computer.
8. Print a page from any software program to make sure that the software is correctly installed.
If installation fails, reinstall the software. If this fails, check the installation notes and Readme
files on the printer CD-ROM or the flyer that  came in the printer box, or go to
http://www.hp.com/go/lj4250_software  or http://www.hp.com/go/lj4350_software  for help or
more information.
32 Chapter 1 Printer basics ENWW
 
						

							To set up a Windows computer to use the network printer with Windows-sharing
You can share the printer on the network so that other network users can print to it.
See your Windows documentation to set up Windows-sharing. After the printer is shared,
install the printer software on all computers that share the printer.
Installing Macintosh printing system software for networks
This section describes how to install Macintosh printing system software. The printing
system software supports Apple Mac OS 9.x and later and OS X V10.1 and later.
The printing system software includes the following components:
● PostScript Printer Description files . The PostScript (PS) Printer Description files
(PPDs), in combination with the Apple LaserWriter  8 printer driver, provide access to the
printer features and allow the computer to communicate with the printer. An installation
program for the PPDs and other software is  provided on the CD-ROM that came with the
printer. In addition, use the Apple LaserWriter  8 printer driver that comes with the
computer.
● HP LaserJet Utility . The HP LaserJet Utility provides access to features that are not
available in the printer driver. Use the  illustrated screens to select printer features and
complete tasks with the printer:
– Name the printer, assign it to a zone  on the network, download files and fonts, and
change many of the printer settings.
– Set a password for the printer.
– Check the levels of printer consumables.
– Configure and set the printer for Internet Protocol (IP) or AppleTalk printing.
To install printer drivers in Mac OS 9.x
1. Connect the network cable between the  HP Jetdirect print server and a network port.
2. Insert the CD-ROM into the CD-ROM drive. The CD-ROM menu runs automatically. If the CD-ROM menu does not run automatically,  double-click the CD-ROM icon on the
desktop, and then double-click the  Installer icon. This icon is located in the Installer/
 folder of the Starter CD-ROM, where  is your language
preference. For example, the Installer/English folder contains the Installer icon for the
English printer software.
3. Follow the instructions on the screen.
4. From  HD, click  Applications , click Utilities , and then open the Apple Desktop Printer
Utility.
5. Double click  Printer (AppleTalk) .
6. Next to AppleTalk Printer Selection, click  Change.
7. Select the printer, click  Auto Setup, and then click  Create.
8. On the  Printing menu, click  Set Default Printer .
To install printer drivers in Mac OS X V10.1 and later
1. Connect the network cable between the  HP Jetdirect print server and a network port.
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							2. Insert the CD-ROM into the CD-ROM drive. The CD-ROM menu runs automatically. Ifthe CD-ROM menu does not run automatically,  double-click the CD-ROM icon on the
desktop, and then double-click the  Installer icon. This icon is located in the Installer/
 folder of the Starter CD-ROM, where  is your language
preference. For example, the Installer/English folder contains the Installer icon for the
English printer software.
3. Double-click the  HP LaserJet Installers  folder.
4. Follow the instructions on the computer screen.
5. Double-click the  Installer icon for the appropriate language.
NOTE
If OS X and OS 9.x (Classic) are installed  on the same computer, the installer will show both
the Classic and the OS X installation options.
6. On your computer hard drive, double-click  Applications, double-click  Utilities, and then
double-click  Print Center  or Print Setup Utility .
NOTE
If you are using OS X V10.3, Print Setup Utility has replaced Print Center.
7. Click  Add Printer .
8. Select your connection type.
9. Select the printer name.
10. Click  Add Printer .
11. Close the Print Center or the  Print Setup Utility by clicking the close button in the upper-
left corner.
NOTE
Macintosh computers cannot be connected directly to the printer with a parallel port.
Installing Macintosh printing system  software for direct connections
NOTEMacintosh computers do not support parallel port connections.
This section explains how to install the printing system software for OS 9. x and later and
OS X V10.1 and later.
The Apple LaserWriter driver must be installed in order  to use the PPD files. Use the Apple
LaserWriter 8 driver that came with your Macintosh computer.
To install the printing system software
1. Connect a USB cable between the USB port on  the printer and the USB port on the
computer. Use a standard 2-meter USB cable.
2. Close all software programs that are open or running.
3. Insert the printer CD-ROM into the  CD-ROM drive and run the installer.
The CD-ROM menu runs automatically. If  the CD-ROM menu does not run
automatically, double-click the CD-ROM icon on  the desktop, and then double-click the
Installer  icon. This icon is located in the Installer/ folder of the Starter CD-
ROM, where  is your language preference.
4. Follow the instructions on the computer screen.
5. Restart the computer.
6. For Mac OS 9.x :
34 Chapter 1 Printer basics ENWW
 
						

							1. From HD, click  Applications , click Utilities , and then open the Apple Desktop
Printer Utility.
2. Double-click  Printer (USB), and then click  OK.
3. Next to  USB Printer Selection , click Change .
4. Select the printer, and then click  OK.
5. Next to  Postscript Printer Description (PPD) File , click Auto Setup , and then click
Create .
6. On the  Printing menu, click  Set Default Printer .
For Mac OS X:
1. From  HD, click  Applications , then click Utilities, and then click  Print Center or
Printer Setup Utility  to start the Print Center or Printer Setup Utility.
2. If the printer appears in  the Printer list, delete the printer.
3. Click  Add.
4. On the drop-down menu at the top, click  USB.
5. In the  Printer Model List , click HP.
6. Under  Model Name , click HP LaserJet 4250 or 4350 series , and then click Add.
7. Print a page from any software program to make sure that the software is correctly installed.
If installation fails, reinstall the software. If this fails, see the installation notes or Readme
files on the printer CD-ROM or the flyer that  came in the printer box, or go to
http://www.hp.com/go/lj4250_software  or http://www.hp.com/go/lj4350_software  for help or
more information.
Installing the software after the parallel  or USB cable has been connected
If you have already connected a parallel or  USB cable to a Windows computer, the New
Hardware Found  dialog box appears when you turn on the computer.
To install the software for Windows 98 or Windows Me
1. In the  New Hardware Found  dialog box, click Search CD-ROM drive .
2. Click  Next.
3. Follow the instructions on the computer screen.
4. Print a page from any software program to make sure that the printer software is correctly installed.
If installation fails, reinstall the software. If this fails, check the installation notes and Readme
files on the printer CD-ROM or the flyer that  came in the printer box, or go to
http://www.hp.com/go/lj4250_software  or http://www.hp.com/go/lj4350_software  for help or
more information.
To install the software for Windows 2000, Windows XP, or Windows Server 2003
1. In the  New Hardware Found  dialog box, click Search.
2. On the  Locate Driver Files  screen, select the Specify a Location  check box, clear all
other check boxes, and then click  Next.
3. Type the following text, where X is  the letter of the CD-ROM drive: X:\€0XP
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							4. Click Next.
5. Follow the instructions on the computer screen.
6. Click  Finish when installation is complete.
7. Select a language and follow the instructions on the computer screen.
8. Print a page from any software program to make sure that the software is correctly installed.
If installation fails, reinstall the software. If this fails, check the installation notes and Readme
files on the printer CD-ROM or the flyer that  came in the printer box, or go to
http://www.hp.com/go/lj4250_software  or http://www.hp.com/go/lj4350_software  for help or
more information.
Uninstalling the software
This section explains how to uninstall the printing system software.
To remove software from Windows operating systems
Use the Uninstaller to select and remove any or all of the Windows HP printing-system
components.
1. Click  Start and then point to  Programs.
2. Point to  HP LaserJet 4250 or 4350 series , and then click Uninstaller.
3. Click  Next.
4. Select the HP printing-system components that you want to uninstall.
5. Click  OK.
6. Follow the instructions on the computer screen to complete the uninstallation.
To remove software from Macintosh operating systems
Drag the HP LaserJet folder and  PPDs to the trash can:
● For Mac OS 9 , the folders are in hard drive/HP LaserJet and in hard drive/system folder/
extensions/printer descriptions.
● For Mac OS X , the folders are in hard drive/Librar y/Printers/PPDs/Contents/Resources/
EN.lproj.
36 Chapter 1 Printer basics ENWW
 
						

							Selecting print media
This printer accepts a variety of media, such as cut-sheet paper, including up to 100%
recycled fiber content paper; envelopes; labels; transparencies; and custom-size paper.
Properties such as weight, composition, grain, and moisture content are important factors
that affect printer performance and output quality. Paper that does not meet the guidelines
that are outlined in this manual can cause the following problems:
● Poor print quality
● Increased jams
● Premature wear on the printer, requiring repair
NOTE
Some paper might meet all of the guidelines in this manual and still not produce satisfactory
results. This might be the result of improper handling, unacceptable temperature and
humidity levels, or other variables over which Hewlett-Packard has no control. Before
purchasing large quantities of media, make sure that it meets the requirements that\
 are
specified in this User guide and in the  HP LaserJet Printer Family Print Media Guide , which
is available for download at  http://www.hp.com/support/ljpaperguide . Always test paper
before buying large quantities.
CAUTION
Using media that does not meet HP specifications can cause problems for the printer,
requiring repair. This repair is not covered  by the HP warranty or service agreements.
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							Supported sizes of print media
Tray 1 supported sizes and weights
SizeDimensions1WeightCapacity2
Letter216 x 279 mm
(8.5 x 11 inches)60 to 200 g/m2
(16 to 53 lb)
100 sheets of 75 g/m2
(20 lb) paper
A4210 x 297 mm
(8.3 x 11.7 inches)
Legal216 x 356 mm
(8.5 x 14 inches)
Executive184 x 267 mm
(7.3 x 10.5 inches)
A5148 x 210 mm
(5.8 x 8.3 inches)
8.5 x 13216 x 330 mm
(8.5 x 13 inches)
B5 (JIS)182 x 257 mm
(7.2 x 10.1 inches)
Executive (JIS)216 x 330 mm
(8.5 x 13 inches)
Double postcard (JIS)148 x 200 mm
(5.8 x 7.9 inches)
16K197 x 273 mm
(7.8 x 10.8 inches)
Custom3Minimum:
76 x 127 mm
(3 x 5 inches)
Maximum:
216 x 356 mm
(8.5 x 14 inches)
Envelope Commercial
#10105 x 241 mm
(4.1 x 9.5 inches)75 to 105 g/m2
(20 to 28 lb)
10 envelopes
EnvelopeDL ISO110 x 220 mm
(4.3 x 8.7 inches)
EnvelopeC5 ISO162 x 229 mm
(6.4 x 9.0 inches)
EnvelopeB5 ISO176 x 250 mm
(6.9 x 9.8 inches)
EnvelopeMonarch
#7-3/498 x 191 mm
(3.9 x 7.5 inches)
1The printer supports a wide range of sizes. Check the printer software for supported sizes.2Capacity can vary depending on paper weight and thickness, as well as environmental
conditions.
3To print on custom-size paper, see Printing on small sizes, custom sizes, or heavy paper .
38 Chapter 1 Printer basics ENWW