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OKI B4545 User Manual

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    							101 Operation
    Default tray for PC printing
    In PC printing mode, the printer drivers tray setting will override the 
    terminal’s tray setting.
    The PC driver will indicate the following to the terminal:
    • which tray to use for printing: upper, lower, auto,
    • the format of each page: A4, Letter, A5, B5, ...
    Your terminal will select the tray requested by the PC, except if the 
    Auto tray option is requested: in that case, your terminal will select 
    the default tray by itself according to the Default tray parameter 
    setting, i.e. upper, lower or auto, which will come to select the last 
    tray used on the previous printing session.
    The format transmitted for each page by the PC is not taken into 
    account for tray selection; this information is only used for setting 
    the printer parameters (should the requested format and the format 
    physically available be conflicting, the printer will display the error).
    Tray selection 
    on PC sideDefault trayon 
    terminal sideTray selected
    UPPER indifferent UPPER
    LOWER indifferent LOWER
    AUTOUPPER UPPER
    LOWER LOWER
    AUTO tray selected last
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    							Operation
    102
    OTHER FUNCTIONS
    LOGS
    The incoming and outgoing logs list the last 30 transmissions (incoming and 
    outgoing) made by your terminal.
    An automatic print out will take place after every 30 transmissions. However, 
    you may request a print out at any time.
    Each log (incoming or outgoing) contains a table with the following 
    information:
    • date and time of the incoming or outgoing document
    • subscriber’s number or E-mail address
    • transmission mode (Norm, Fine, SFine or Photo)
    • number of pages sent or received
    • call duration
    • incoming or outgoing results: noted 
     CORRECT if properly transmitted 
    or 
    information codes for special calls (polling, manual subscribers, etc.)
    • reason for call error (example: your subscriber does not answer)
    To print the logs:
    52 OK - PRINT / LOGS 
    The incoming and outgoing logs are printed on the same page.
    PRINTING THE FUNCTIONS LIST
    You may print the functions list of your fax machine at any time.
    To print the functions list:
    51 OK - PRINT / FUNCTIONS LIST 
    PRINTING THE TERMINAL SETTINGS
    At any moment, you may print the list of your terminal’s parameter settings 
    to control any changes possibly made to the default parameters.
    Printing the terminal settings:
    54 OK - PRINT / SETUP
    Your terminal prints the list of stored parameters.
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    							103 Operation
    FONT PRINTING
    You can print the list of fonts installed on your terminal at any time.
    To print PCL fonts:                                                 
    57 OK - PRINT / PCL FONTS
    To print SG Script fonts:      
    58 OK - PRINT / SGSCRIPT FONTS
    Your fax prints the list of fonts.
    COUNTERS
    At any time, you may consult the activity counters of your terminal. 
    To get access to the counters of the terminal:
    82 OK - ADVANCED FCT / COUNTERS
    These counters indicate the number of:
    • transmitted pages
    821 OK - ADVANCED FCT / COUNTERS / SENT PAGES
    • received pages
    822 OK - ADVANCED FCT / COUNTERS / RECEIVED 
    PG
    • scanned pages
    823 OK - ADVANCED FCT / COUNTERS / SCANNED 
    PAGE
    • scanned sheets
    824 OK - ADVANCED FCT / COUNTERS / DUPLEX 
    SCAN 
    •printed pages
    825 OK - ADVANCED FCT / COUNTERS / PRINTED PG
    • printed sheets 
    826 OK - ADVANCED FCT / COUNTERS / PRINTED 
    SHT
    DEPOSIT AND POLLING
    You may deposit a document in your fax and keep it available to one 
    or more subscribers who can obtain a fax of this document by calling 
    your fax with the 
    POLL function.
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    							Operation
    104
    Setting the terminal for document deposits,
    you must define the type:
    •SIMPLE- it may be polled only once from the memory or feeder
    •MULTIPLE-  it may be polled as many times as necessary from the memory
    Setting the terminal for polled documents,
    you must define the poll number, then depending on the type of poll you 
    may:
    • launch an immediate poll
    •program a delayed poll with a chosen time
    • launch a multi-poll, either immediately or later.
    Placing a document in deposit
    +Insert the document to deposit in the feeder.
    +Select 34 OK - FAX / POLLING TX and confirm with OK.
    +Choose the type, according to the table below:
    +Confirm deposit by pressing the OK key.
    Polling a deposited document
    33 OK - FAX / POLLING RX
    +Enter the number of the party whose document you want to poll or 
    choose your dialing mode (refer to paragraph Dialing, page -76).
    Remark  : you can poll several documents using the  key.
    Menu Procedure
    SIMPLE
    +Select FEEDER or MEMORY
    +If necessary, adjust the contrast and confirm with OK
    +Enter the number of pages that you wish to deposit
    MULTIPLE+If necessary, adjust the contrast and confirm with OK
    +Enter the number of pages that you wish to deposit
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    							105 Operation
    +Depending on the type of poll you should:
    Choice Procedure
    Immediate poll+Press 
    Delayed poll
    +Press OK
    +Next to the current time, enter the time you 
    wish to poll the document and press 
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    							Operation
    106
    LOCK
    There are restrictions to the use of your fax:
    • To lock the printing of received documents (refer to paragraph Fax answering 
    machine, page -43),
    • locking the keyboard,
    • locking the numbers,
    • locking the Internet settings,
    • locking the access to the SMS transmission function.
    Entering the locking code
    The operator access parameters are confidential; they are protected by a 
    four-digit interlock code that the authorised operators must know.
    To access the locking code:
    811 OK - ADVANCED FCT / LOCK / LOCKING CODE
    +Enter your four-digit interlock code on the keypad.
    +Confirm by pressing OK.
    +Confirm the interlock code by entering the code one more time.
    +Press OK to confirm.
    Remark  : when a code is already registered, the terminal asks you to give the former code 
    before allowing you to modify it.
    Locking the keyboard
    This function allows you to prevent access to non-authorised persons. An 
    access code must be entered each time a person wants to use the terminal.
    To access the keypad unlocking menu:
    812 OK - ADVANCED FCT / LOCK / LOCK KEYBD.
    +Enter the four-digit interlock code.
    +Press key OK to confirm.
    +With keys  or of the navigator, select the option WITH.
    +Press key OK to confirm.
    Remark  : after each operation, the terminal interlocks automatically.
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    							107 Operation
    Locking the numbers
    This function locks dialing and the numerical keypad is disabled. 
    Transmissions are only possible from numbers included in the 
    directory.
    You can still send mails by typing in the addressee’s address (if this 
    has no numbers in it).
    To access the number interlocking option:
    813 OK - ADVANCED FCT / LOCK / LOCK NUMBER
    +Enter the four-digit interlock code with the keypad.
    +Press key OK to confirm.
    +With keys  or of the navigator, select the option DIRECT 
    ONLY
    .
    +Press key OK to confirm.
    Locking the Internet settings
    This function prevents access to all the Internet settings of menu 9.
    As a matter of fact, any untoward change to these settings might 
    result in repeated connection failures. You can still send documents 
    to an E-mail address (
     95) and get connected ( 93).
    To access the Internet settings locking menu:
    814 OK - ADVANCED FCT / LOCK / LOCK PARAME-
    TERS
    +Enter the four-digit locking code with the numerical keypad.
    +Press OK to confirm.
    +With keys  or , select the option WITH.
    +Press OK to confirm.
    Locking the Media
    This function prevents access to the Media (USB memory key).
    To access the Media locking menu:
    816 OK - ADVANCED FCT / LOCK / LOCK MEDIA
    +Enter the four-digit locking code with the numerical keypad.
    +Press key OK to confirm.
    +With keys  or , select the option WITH.
    +Press key OK to confirm.
    Remark  : When a code is already saved, the unit first asks you for the old code 
    before allowing you to change it.
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    							Operation
    108
    SCAN TO PC 
    Remark  : your terminal is provided with a Scan to PC key. This key activates, first of all, the  
    SCAN -TO - PC function, which when associated with Companion Suite Pro, makes it 
    possible to send an opening notice of a scan function of a PC connected to your ter-
    minal. For more information, refer to the Companion Suite Pro software.
    DEPARTMENT CODE
    Use of the terminal can be limited to authorized personnel within each 
    department by setting up a master department code and individual 
    department codes. You can assign one master code and up to 98 department 
    codes. You can then monitor the usage for each department. The master 
    department code is used to setup and modify the department code 
    information.
    During the setup procedure, you are prompted to enter a 4-digit master 
    department code. This code is required to perform any modifications; it is 
    used as a supervisory master key. The master code department number is 
    preset to 00.
    The individual department codes are used to access and operate the terminal. 
    During the setup procedure, you can assign department numbers from 1-98. 
    You are also prompted to enter a 4-digit department code for each 
    department. As each department enters their assigned department code to 
    access and operate the terminal, the usage for each department is recorded 
    on the department code report.
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    							109 Operation
    FUNCTION MANAGEMENT BY THE ADMINISTRATOR
    By default, the Department Code function is deactivated when the 
    terminal is first put into service.
    Activating the department code
     881 OK - ADVANCED FCT / DEPT. CODE / ACTIVA-
    TION
    +Using the browser’s  or  keys, select WITH.
    +Press OK to confirm; the function is activated.
    Deactivating the department code
     881 OK - ADVANCED FCT / DEPT. CODE / ACTIVA-
    TION
    +Using the browser’s  or  keys, select  WITHOUT.
    +Press OK to confirm; the function is deactivated.
    Setting the department codes
    The administrator must enter the department number to be created, 
    between 01 and 98; the number 00 is reserved for the administrator 
    to enter his or her own department code and department name 
    before being able to record other codes for different users. 
    • Entering the master1 code.
     882 OK - ADVANCED FCT / DEPT. CODE / NEW 
    DEPT.
    The screen displays: 
    +Using the browser’s  key, select 00.
    +Confirm by pressing OK.
    The screen displays: 
    1. Code only attributed to the administrator.
    NEW DEPT..
    00> FREE
    8821>DEPT. CODE
    8822  DEPT. NAME
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    							Operation
    110
    +Press OK to confirm the line 8821>DEPT. CODE.
    +The screen displays MASTERCODE and ****.
    +Using the  key, go to the **** line and enter your 4-digit department 
    code (remember this  code).
    +Confirm the code by pressing OK.
    +Using the browser’s  key, select  8822 DEPT. NAME and press OK.
    +Using the alphabetical keypad, enter the name you want to give to your 
    department (maximum 20 characters).
    +Confirm your department name by pressing OK.
    Creating a department code
    Only the administrator, using the Mastercode is able to set other department 
    codes.
    +Enter your mastercode and confirm by OK.
     882 OK - ADVANCED FCT / DEPT. CODE / NEW DEPT.
    +Enter a number between 01 and 98 or select a free number using the 
     or  keys, as shown on the terminal’s display.
    +Confirm your selection by pressing OK.
    The screen displays: 
    +Press OK; the screen displays:
    +Enter a 4-digit code (remember it); if this code is already used by 
    another service, the terminal displays CODE ALREADY USED. In this 
    case, enter another code.
    +Confirm your selection by pressing OK.
    The terminal also asks you if you want to be able to modify the department 
    name. Press OK then the 
     key to return to the main menu.
    Deleting a department code
    The administrator can also delete a department code to prevent the 
    department associated with it having any access to the terminal functions.
    8821>DEPT. CODE
    8822  DEPT. NAME
    DEPT. CODE
     * * * *
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