OKI B4545 User Manual

							111 Operation
+Enter your administrator mastercode.
 883 OK - ADVANCED FCT / DEPT. CODE / DELETE
+Enter the number of the department code you want to delete 
or search for it using the 
 or  keys.
+Confirm by pressing OK. A confirmation screen is displayed. 
Press OK again to confirm the deletion. Once confirmed, the 
department code number becomes free again and the counters 
also associated with this number will be erased.
Caution - If the administrator deletes his or her own department 
code all the other department codes will also be deleted.
Printing a department code
The administrator may print reports for each department entered. 
These reports show the department number (between 01 and 98), 
its name, the associated access code and the number of pages 
transmitted and copied by this department.
 884 OK - ADVANCED FCT / DEPT. CODE / PRINT
+Enter the number of the department you want to print and 
confirm by pressing OK.
The terminal begins printing the report, as shown in the illustration 
below.
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							Operation
112
Printing the department report
The administrator may print reports for all the departments created. To do 
so:
 884 OK - ADVANCED FCT / DEPT. CODE / PRINT
+Enter the administrator department number 00 and confirm by pressing 
OK. The terminal prints the report, as shown in the illustration below.
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							113 Operation
USE OF THE DEPARTMENT CODES BY A DEPARTMENT
To access the different terminal functions, each department must 
enter its own access code as delivered by the administrator. When 
the  DEPARTMENT CODE function is activated, the screen 
displays:
+Press on the numerical keypad only (pressing any other keys 
will sound beeps).
The screen displays:
+Enter your department’s access code (as provided by the 
administrator). If this code is correct, the terminal will grant 
you access to all the functionalities available, except for menu 
88 as this is reserved for the administrator. If the access code 
does not correspond to any services, the terminal displays 

WRONG CODE.
Printing a user department code
Each department may print the data of its own department code.
+If the Department Code function is activated, enter your 
4-digit numerical access code and confirm by pressing OK.
 59 OK - PRINT / DEPART. CODES
The terminal prints the data for your own department’s department 
code.
Remark  : If  the mastercode is entered the terminal prints the summary of the 
accounts.
CHARGE CODE
ENTERING THE CHARGE CODE
The charge code is a number that is sent on-line after your 
correspondent’s fax machine number. To add a charge code after 
entering your correspondent’s number you must press the
  key. 
This inserts the + symbol after the number and you may then type 
your charge code.
THU  20 FEB  10:15
ENTER DEPT. CODE
ENTER DEPT. CODE
* * * *
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							Operation
114
Example:
The charge code will always be hidden.
The maximum length that can be entered is 30 characters. When dialing, only 
the digits are sent on the line. The + symbol inserted is not sent. In the 
example above, the number 
97380884440123 is dialed.
If your equipment is connected to a private exchange (PABX), enter the pre-
fix (number used by your PABX to access the telephone network, for exam-
ple 0), followed by a / (or pause).
When a charge code is used, the transmission reports and the terminal log 
printout contains the correspondent’s number followed by the charge code’s 
+ symbol.
USB MEMORY KEY
You can connect a USB memory Key on the front side of your terminal. The 
files stored in TXT, TIFF and JPEG formats will be analyzed and you will be 
able to realize the following actions:
• print the stored files contained in your USB memory key,
• delete the files contained in your USB memory key,
• run an analysis on the contents of the inserted USB memory key,
• digitize a document on your USB memory key.
TO:
9738088444+****
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							115 Operation
USE OF THE USB MEMORY KEY
PRINT YOUR DOCUMENTS
You can print the stored files or a list of the files located in the USB 
memory key.
Print the list of files located in the key
 02 OK - MEDIA / PRINT DOCUMENT
 021 OK - MEDIA / PRINT DOCUMENT / LIST
+Insert the USB memory key on the front side of the terminal 
respecting the way of insertion.
+MEDIA ANALYSIS appears on the screen.
+Select PRINT DOCUMENT with the  or  buttons and confirm 
with OK.
+Select LIST with the  or  buttons and confirm with OK.
+The list is shown in a table with the following informations:
• the analyzed files are indexed in an incremental 1 by 1 order,
• the files name with their extension,
• the date of the files last save,
• the files size in Kbytes
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							Operation
116
Print the files located in the key
 022 OK - MEDIA / PRINT DOCUMENT / FILE
+Insert the USB memory key on the front side of the terminal respecting 
the way of insertion.
+MEDIA ANALYSIS appears on the screen.
+Select PRINT DOC. with the  or  buttons and confirm with OK.
+Select FILE with the  or  buttons and confirm with OK.
+You have three possibilities to print your files:
•ALL, to print all the files located in the USB memory key.
•Select ALL with the  or  buttons and confirm with OK. The printing is started 
automatically.
•SERIES, to print several files located in the USB memory key.
•Select SERIES with the  or  buttons and confirm with OK. 
•FIRST FILE and the first indexed file appears on the screen, select with the  or 
 buttons the file to print and confirm with OK. A star (*) appears on the left side 
of the file.
•LAST FILE appears on the screen, select with the  or  buttons the other files to 
print and confirm with OK.
• Press the   button. COPIES NUMBER appears on the screen, enter the desired 
number of copies with the digital keypad and confirm with OK to start printing.
•SELECTION, to print only one file located in the USB memory key.
• Select with the  or  buttons the file to print and confirm with OK. COPIES 
NUMBER appears on the screen, enter the desired number of copies with the digi-
tal keypad and confirm with OK to start printing.
+Quit this menu by pressing the  button.
DELETE YOUR FILES LOCATED IN THE KEY
You can delete files located in your USB memory key
 07 OK - MEDIA / DELETE
 071 OK - MEDIA / DELETE / MANUAL
+Insert your USB memory key on the front side of your terminal 
respecting the way of insertion.
+MEDIA ANALYSIS appears on the screen.
+Select DELETE with the  or  buttons and confirm with OK.
+Select MANUAL with the  or  buttons and confirm with OK.
+You have three possibilities to delete your files:
•ALL, to delete all the files located in the USB memory key.
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							117 Operation
•Select ALL with the  or  buttons and confirm with OK.
• You come back to the previous menu.
•SERIES, to delete several files located in the USB memory key.
•Select SERIES with the  or  buttons and confirm with OK. 
•FIRST FILE and the first indexed file appears on the screen, select with 
the  or  buttons the file to delete and confirm with OK. A star (e) 
appears on the left of the file.
•LAST FILE appears on the screen, select with the  or  buttons the 
other files to delete and confirm with OK. 
• Press the   button. 
• You come back to the previous menu
•SELECTION, to delete only one file located in the USB memory key.
• Select with the  or  buttons the file to delete and confirm with OK. 
You come back to the previous menu.
+Quit this menu by pressing the  button.
ANALYSE THE USB MEMORY KEY CONTENT
After an inactivity period, your terminal comes back to the main 
menu. You can see again the USB memory key. To do so, proceed 
as follows.
 08 OK - MEDIA / MEDIA ANALYSIS
+Press on , enter 08 with the keyboard.
+The USB memory key analysis is started.
+You can print or delete the detected files located in your USB 
memory key. Refer to the previous chapters.
SAVE A DOCUMENT ON A USB MEMORY KEY
This function allows you to digitize and save a document directly in 
a USB memory key.
+Place the document to be copied, side to be copied against the 
glass.
+Insert the USB memory key in the USB connector of your 
multifunction device.
The USB memory key analysis is started. 
When the analysis is finished, the MEDIA menu is displayed.
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							118 Operation
+Select SCAN TO with the  or  buttons then confirm with the 
OK button.
Caution - you can also access this function in two other ways:
• By pressing the SCAN  button of the terminal deck then by selecting 
SCAN-TO-MEDIA.
By pressing the  button ON the control panel then by typing 03 on 
the digital keyboard.
+Choose the COLOR between Black&White and COLOR with 
the 
 or  buttons and the button OK.
+With the alphanumeric keyboard, give a name to the scan file 
(up to 20 characters) and confirm with OK.
+Choose the scan format between IMAGE and PDF, and confirm 
to start the scan and the recording of the document. 
IMAGE
 allows to have the same kind of file as a photo. PDF is 
a format for the digital documents creation.
The beginning button
  allows to start immediately the scan and 
send a file to the support with the parameters defined in the analysis 
format.
With the 
IMAGE format, if you have selected BLACK&WHITE the 
picture will be saved in TIFF format, if you have selected 
COLOR the 
picture will be saved in JPEG format.
MAIL BOX (MBX FAX)
There are 32  mailboxes (MBX), enabling you to transmit documents 
in complete confidence using an access code (named code MBX), to 
all subscribers equipped with a fax compatible to yours.
MBX 00 is public. It is handled directly by the terminal to record the 
messages of the fax TAD as soon as this is put into service.
MBX’s 01 to 31 are private. Each is password-protected. They can be 
used to receive documents confidentially.
The use and access to MBX 01 - 31 are conditioned by the 
initialization, defined by a MBX code  (if needed) and a mnenonic 
(its S.I.D.).
Later you may:
•modify the features of an MBX
•print the contents of an MBX, only possible if the MBX contains one or 
more documents (with a star next to the MBX).  When the contents of an 
MBX have been printed it becomes empty
•delete an MBX, only if the MBX is initialized and empty
•print the the list of your fax machine’s MBX’s
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							119 Operation
You may receive and send through an MBX in complete 
confidentiality. 
The deposit a document into your MBX, the access code is not 
needed. All documents deposited in a MBX are added to the ones 
already present.
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							120 Operation
In polling, the MBX are only accessible with an MBX code. 
You may perform MBX deposits or polls by:
• depositing a document in a fax MBX
• transmit to deposit a document in a remote fax MBX
•perform document poll from a remote fax.
MBX MANAGEMENT
Creating an MBX
71 OK - MAILBOXES / CREATE MBX
+Select a free MBX out of the 31 MBX or directly enter the 
number of a free MBX and confirm with OK.
+Select option MAILBOX CODE and press OK. 
Value 0000 is always displayed.
+Enter the code of your choice, if needed, and press OK.
+Select option MAILBOX NAME and press OK.
+Enter this MBX ’s S.I.D. (20 characters max.) and press OK. 
The MBX is initialized. If you wish to initialize another, press C 
and repeat the same procedure.
+To exit the MBX, press .
Modifying the features of a MBX
71 OK - MAILBOXES / CREATE MBX
+Select a free MBX out of the 31 MBX or directly enter the 
number of a free MBX and confirm with OK.
+Enter the code of this MBX, if there is one, and confirm with OK.
+Select the menu MAILBOX CODE or MAILBOX NAME, then 
confirm your choice with OK.
+Perform data modification of the menu and confirm with OK.
+If needed, repeat the last two steps for the other menu.
Printing the contents of a MBX
73 OK - MAILBOXES / PRINT MBX 
+Select a free MBX out of the 31 MBX or directly enter the 
number of a free MBX and confirm with OK.
+Enter the code of the MBX, if there is one, and confirm with OK.
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