OKI B4545 User Manual

							71 Directory
Caution - You must always enter the field separator character, even if one or 
more of the fields are left blank. In the example above, which uses a semi-colon 
as a separator, the entry for «  Jones  » lacks both E-mail address and shortcut key.
PROCEDURE
To import a directory:
 
17 OK - DIRECTORY / IMPORTATION
+Select WITH to authorize the importation of a directory.
+C r e a t e  y o u r  d i r e c t o r y  o n  a  P C  i n  a  f i l e  w h o s e  s t r u c t u r e  c o r r e s p o n d s  t o  t h a t  s e t  
out above. In order to be recognized as a directory, the file name must 
include the word directory and must have a .csv extension. For example: 
smithdirectory01.csv, jonesdirectory.csv, or simply directory.csv.
+Create an e-mail addressed to your fax E-mail address, attach the file to it, 
and send your message via your mail server.
+Your fax will receive the e-mail containing the directory when it connects to 
the mail server, and will automatically import the attached file into its 
directory.
+Repeat the procedure as many times as required, for instance to update all 
the LAN faxes on your network with the same directory.
Caution - Importing a new directory completely overwrites any existing directory 
entries on the fax machine. Once your fax machine has a complete directory, we 
advise you to disable importing in order to protect the data already on the fax.
To disable importing:
 
17 OK - DIRECTORY / IMPORTATION
+Select WITHOUT to prevent users from importing a directory.
EXPORTING A DIRECTORY
You may also export a directory from a fax machine as a text file, and send it to 
any mail client (be it PC or fax based), in the form of an e-mail attachment entitled 
directoryxxx.csv.
To export the directory:
 
18 OK - DIRECTORY / EXPORTATION 
+Key in the e-mail address of the PC or other fax machine to which you want 
to export the directory. You may export a directory to several fax machines 
simultaneously (refer to paragraph Dialing, page -76).
+Confirm by pressing OK.
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							Directory
72
+Repeat the procedure as many times as required, for instance to update all your fax 
machines or send the same file to several PC users on your local network.
LDAP SERVER
The LDAP server allows you to access a directory server, for contacts or lists of contacts 
(maximum 500 recipients).
The LDAP function can be switched on only once there are at least 50 free entries in the 
units local directory. If this is not the case a message will ask you to delete the necessary 
number of entries.
CONFIGURATION
 191 OK - DIRECTORY / LDAP SERVER / ADDRESS
+Enter the IP address or the server name and press the OK key to confirm.
 
192 OK - DIRECTORY / LDAP SERVER / IDENTIFIER
+Enter the identifier for connecting to the server and press the OK key to confirm.
 
193 OK - DIRECTORY / LDAP SERVER / PASSWORD
+ Enter the password for connecting to the server and press the OK key to confirm.
 
194 OK - DIRECTORY / LDAP SERVER / DN BASE
+Enter the database name and press the OK key to confirm.
 
195 OK - DIRECTORY / LDAP SERVER / PORT
+Enter the port number for connection to the server and press the OK key to confirm.
Sample LDAP settings for the terminal
If your LDAP settings are as follows:
Non-functional data given by way of example.
LDAP SERVER:
ADDRESS ldap.gofornet.com
IDENTIFIER demo jt15 (common name)
GofornetAdressBook (organisa-
tional unit) 
PASSWORD *****
DN BASE GofornetAdressBook
PORT 389
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							73 Directory
then, you should complete the following MENUS on your fax machine:
Your terminal is now configured.
Remark  : For more information on LDAP configuration, refer to your LAN administra-
tor or to your LDAP server documentation.
ACCESSING SERVER CONTACTS
When the LDAP function on your terminal is switched on, you can send documents 
or e-mails to contacts in the servers directory.
This is what happens when you search for a contact: when you enter the first letter 
of the recipients name, all the entries in the servers directory which begin with 
this letter will be alphabetically added to the local ones.
If there are too many entries on the server, a message will ask you to enter more 
of the letters in the name to refine the search.
Remark  : If a list contains too many recipients, a message will inform you that the 
list cannot be used.
LDAP SERVER
191 ADDRESS ldap.gofornet.com
192 IDENTIFIER cn=demo jt15, ou=GofornetAddres-
sBook
193 PASSWORD *****
194 DN BASE ou=GofornetAddressBook
195 PORT 389
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							74
OPERATION
SENDING
Faxes sent over the telephone network are sent from the feeder or the 
memory.
Documents sent over the Internet are first memorized and sent at the time 
of Internet connection.
Over the telephone network: all fax transmissions are in black and white.
Over the Internet: you can send black and white documents (TIFF or PDF 
format) or color documents (JPEG or PDF format).
DOCUMENT DEPOSITING 
Scanner
From the  automatic feeder tray 
Caution - If you put the documents to send upside down, the contact will 
receive a blank page.                                    
+Place your original documents in 
the document feeder:
- face printed on the top,
- first page under the stack.
+Set the paper guides (1) to the 
document width.
+Once the operation is over, take 
your original documents back 
from the document exit tray. 
1
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							75 Operation
Remark  : Since the addressee’s number is generally on the document to be trans-
mitted, you may also dial before positioning the document.
From the flat scanner 
CHOOSING THE RESOLUTION/CONTRAST
Resolution
You have 4 modes for document transmission.
The mode choice depends on the type of document to be 
transmitted:
•Normal mode, to be used for good quality documents, without drawings 
or small details
•Fine mode, symbolised by Fine at the bottom of the display screen. To 
be used for documents with drawings or small characters
•Super Fine mode, symbolised by SFine at the bottom of the display 
screen. To be used for documents with very fine or small character 
drawings
•Photo mode symbolised by Photo at the bottom of the display screen. 
To be used for photographic documents
To select the resolution mode:
+Press   key as many times as necessary to select the required 
mode. A 
J icon on the screen shows the current mode.
Contrast
You can set the contrast if your document is too light or too dark. If 
the document is light, you must raise the contrast and if it is dark, 
you must reduce it.
To set the contrast:                                    
+Using the handle, lift up the 
document feeder tray.
+Put your document, with the 
printed face down on the scanner 
window (1). The scanner origin is 
located at your end, to the left, 
as shown opposite.
+Once the operation is complete, 
lift the document feeder tray and 
recover your document.
1
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76
+Press   as many times as necessary to choose the desired contrast, 
as shown by the position of a cursor.
DIALING
From the directory
dialing alphabetically
+Enter the first letter of your subscriber’s name with the alphanumeric 
keypad, then add the remaining letters until your subscriber’s name is 
complete.
Assigned number dialing
+Press   key    
Your fax displays the names of your correspondents and the lists of 
correspondents in the address book in increasing alphabetical order.
then
+Use the  or  keys of the browser to scroll through the 
correspondents and lists of correspondents, and to select the 
correspondent or list of correspondents you require.
or
+Press key  
Then press the letter assigned to the subscriber (refer to paragraph 
Adding a record, page -65) 
The screen displays the corresponding name.
or
+Enter the subscriber or subscriber list  assigned number. 
The screen displays the name of the subscriber or subscriber list 
assigned to this number
Using the last number dialed key
You can redial one number among the ten last numbers you just dialled 
before.
For a fax number (Tel in the Directory)
+Press the   key
If the redial list is empty the display will show :
TO:
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							77 Operation
+You may enter the call number of the subscriber using the key 
block or the directory. 
+Confirm with the   key to send the fax copy. 
When the redial list is not empty the display will show:
+Using the keys  or within the navigator you can scroll 
through the numbers already available in the Redial-list.
+You may select a call number or eventually enter the number 
via the the numerical key pad or using the directory.
+Confirm the number with the   key to send the fax copy.
For an Internet transmission 
+Press the   key.
If the redial list is empty the display will show:
+You may enter the e-mail address of the subscriber using the 
alphanumerical keys or the directory.
+Confirm the entry with the   key to send the message.
If the redial list contains call numbers the display will show:
+Using the keys  or  within the navigator you can scroll 
through the e-mail addresses allready available in the 
Redial-listing.
+You may select the e-mail address or eventually enter the 
e-mail address using the alphanumerical keys or the directory.
+Confirm the address with the   key to send the message.
To multiple numbers
You may dial to send a document simultaneously to multiple call 
numbers.
Caution - This may be achieved only if the terminal is parametered 
to send from the memory (refer to paragraph Document feed 
type, page -42).
+Enter the fax or E-mail address, or use the Directory  (refer to 
above paragraphs).
REDIAL ↑↓
TO : _ 
TYPE ADDRESS: 
_
REDIAL ↑↓
TO : _ 
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							Operation
78
+Press key   and enter the number of the second subscriber or second 
subscriber list
+Repeat this last step for all subscribers or subscriber lists (maximum 10 
subscribers or subscriber lists).
+Press OK,  , or   to confirm the last addressee depending on the 
required operation.
TRANSMISSION OVER THE
PUBLIC SWITCHED TELEPHONE NETWORK (PSTN)
Immediate transmission
+Position the document (refer to paragraph Document depositing, 
page -74).
+Enter the fax number or choose your dialing mode (refer to paragraph 
Dialing, page -76) then press 
. 
The Line icon flashes during the call phase, it stays lit when both 
faxes are in communication.
+At the end of transmission the initial screen is displayed.
Delayed transmission
This function allows you to transmit a document at a later time.
To program a postponed transmission you need to identify the subscriber 
number, transmission time, feeder type and number of pages.
To delay the transmission time of your document :
+Position the document (refer to paragraph Document depositing, 
page -74)
+Select  31 OK - FAX / TRANSMISSION.
+Enter the subscriber number you wish to program at a different time or 
choose your dialing mode (refer to paragraph Dialing, page -76) and 
confirm with OK.
+Next to the current time, enter the new time and confirm with OK.
+Choose the required IMAGE or PDF format.
+Choose SCAN B & W or COLOR SCAN.
+Adjust the contrast and confirm by pressing the OK key.
+Select the feed type, FEEDER or MEMORY and confirm with OK (refer to 
paragraph Document feed type, page -42).
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							79 Operation
+You may enter the number of pages before transmission and 
confirm with OK.
+Confirm postponed transmission by pressing key .
Your document is stored and will be sent at the new time.
Remark  : When sending in Deferred Send mode, make sure that the document in 
the feeder tray or on the scanner window is located in the right direction.
Transmission with auto redial
This function allows you to monitor the dialing operation during a fax 
transmission. In this case, the maximum transmission rate will be 
14400 bps.
This function allows for example:
• to hear if the subscriber’s fax is engaged and if so, choose the moment 
when the line is clear to start the document transmission.
• to control the communication progress in case of uncertain numbers, etc.
To take the line manually:
+Place the document in the fax feeder.
+Press .
+If necessary, set the sound level with navigator  or  keys.
+If not already done, enter the subscriber number (or refer to 
paragraph Using the last number dialed key, page -76 to 
call back the last subscriber).
As soon as you hear the remote fax tone, the line is clear and you 
can start the transmission.
+Press   to start the document transmission.
If your terminal is set in order to print a transmission report (refer 
to paragraph Main settings, page -38), the reduced copy of the 
document first page will not be printed and it notifies you that the 
communication is manual.
Rerouting
This function is used to reroute faxes received to a directory contact. 
To use this function, you
have to perform two operations: set the rerouting address of the fax 
and activate rerouting.
Activate rerouting
3911 OK - FAX / FAX FORWAD. / REROUTING / 
ACTIVATION
+Using the keys or within the navigator, select option >>3911 
WITH
.
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							Operation
80
+Confirm with the OK key.
Remark  : If the function WITHOUT is selected the menu 3912 will not be included in the 
functions overview, when it is printed out.
Set the re-direction contact
3912 OK - FAX / FAX FORWAD. / REROUTING / CALL NUM-
BER
+Using the keys  and  within the navigator select the subscriber 
from the directory (if the directory is empty the display will show 
DIRECTORY EMPTY). Enter the number of the subscriber manually or 
store the name and related number in the directory
393 OK - FAX / FAX FORWAD. / COPY
+Using the keys  and  within the navigator select the COPY option 
(local printout of the information relayed to your system) either 
WITH 
or 
WITHOUT.
+Confirm with the OK key.
Caution - E-mails can only be relayed to e-mail addresses. The 
configuration of landlines does not provide for relaying to fax machines.
Tx forwarding
This function is used to configure the terminal so that any document 
transmitted (by fax or to an e-mail address) is also sent to a third party. The 
recipient will be selected from the entries in your terminal’s directory. It may 
be a fax machine number, an e-mail address or an FTP address.
3921 OK - FAX / FAX FORWAD. / TX FORWARD./ ACTIVA-
TION
+Using the keys  or  within the navigator select WITH ou WITHOUT 
and confirm with the OK key.
Remark  : If you choose without,  the menu 3922 won’t be displayed.
3922 OK - FAX / FAX FORWAD. / TX FORWARD. / CALL NUM-
BER
+Select the recipient you want from the directory and confirm by 
pressing OK.
+The function is active and from now on any documents transmitted will 
have a copy sent to the selected recipient.
+The transmission mode to the copied recipient depends on the type of 
short numbers in the directory:
• If the short number is a telephone number or a mixed number (tel + e-mail or tel + 
FTP) the copy will be sent by fax to the recipient’s telephone number.
• If the short number is an e-mail address or an FTP number, the copy will be sent in 
IP mode to the recipient’s e-mail or FTP address.
Caution - The Tx forwarding function does not operate in PC mode.
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