OKI B4545 User Manual

							41 Setting your terminal
To select the network:
202 OK - SETUP / GEOGRAPHICAL / NETWORK
+Select the required option and press the OK key to confirm.
Language
This setting enables you to choose a language other than that 
imposed by the Country setting.
To select the language:
203 OK - SETUP / GEOGRAPHICAL / LANGUAGE
+Select the required option and press the OK key to confirm.
Local prefix
This function is used when your fax is installed with a private 
network, behind a company’s PABX. It allows you to program an 
additional automatic local prefix (to be defined), enabling you to 
automatically exit the company’s telephone network system, but 
only under certain conditions:
• the company’s internal numbers, where a prefix is not required, 
must be short numbers less than the minimal size (to be defined, 
for example France has 10 digits),
• the outside numbers requiring a prefix, must be long numbers 
greater or equal to the minimal size (to be defined, for example 
France has 10 digits).
Programming your fax with the local prefix consists of two steps:
• defining the minimal size (or equal) of the company’s outside 
numbers,
• defining the outgoing local prefix of the company’s telephone 
network. This prefix will automatically be added as soon as an 
external number is dialed.
Caution - If you define a local prefix, do not add it to the 
numbers stored in the directory, it will be automatically 
dialed with each number.
Prefix
252 OK - SETUP / NETWORKS / PREFIX  
Defining the minimal size 
2521 OK - SETUP / NETWORKS / PREFIX / SIZE 
NUMBER
+You can change the default value for the minimal size of the 
company’s outside numbers and validate with OK. The minimal 
size will range between 1 and 30.
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							Setting your terminal
42
Defining the local prefix
2522 OK - SETUP / NETWORKS / PREFIX / PREFIX SETTING
+Enter the outgoing local prefix of the company’s telephone network 
(maximum 5 characters) and validate with OK. 
Transmission report
You may print a transmission report for all communications over the 
telephone network (STN).
You may choose between more than one criteria for printing reports:
•With: a report is given when the transmission was properly performed or 
when it is completely abandoned (but there is only one report per 
request),
•
Without: no transmission report, however, your fax will note all transmis-
sions that took place in its log (refer to paragraph Logs, page 102),
•
Always: a report is printed with each transmission,
• ON ERROR: a report is printed only if the transmission failed or is abando-
ned.
With each transmission report from memory, a reduced version of the first 
page is automatically reproduced.
To select the report type:
231 OK - SETUP / SEND / SEND REPORT
+Select the required option WITH, WITHOUT, ALWAYS or ON ERROR and 
confirm your choice with OK.
Document feed type
You may choose the way you want to feed your documents:
• from memory, transmission will take place only after memory storage of 
the document and dialing. It allows you to get your originals back quickly 
to free up the terminal.
• from the feeder of the sheet-feed scanner (refer to paragraph Document 
depositing, page 74), transmission will occur after dialing. It allows trans-
mission of larger documents.
To select the way you want to feed your documents:
232 OK - SETUP / SEND / MEMORY SEND.
+Select the option MEMORY or FEEDER and validate your choice with OK.
Remark  : in feeder mode, the reduced image will not appear on the transmission report.
Economy period
This function allows you to defer a fax transmission to off-peak hours and 
thus reduce the cost of your communications.
The economy period, via the telephone network (at off-peak hours), is 
preset by default from 7.00 pm to 7.30 am. Nevertheless you may change 
this time slot.
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							43 Setting your terminal
Modifying the economy period:
233 OK - SETUP / SEND / ECO PER.
+Enter the hours of the new economy period and confirm your 
selection with the key OK.
Using the economy period:
32 OK - FAX / ECO TRANS. 
Enter the call number and confirm with OK.
BEFORE RECEPTION
Fax answering machine
The Fax answering machine allows you to keep confidential 
documents in storage and to avoid printing them as you receive 
them.
The Fax Messages indicator light lets you know the state of your 
Fax answering machine:
• Light on: the answering machine is on.
• Blinking: your fax has documents in storage or is in the process of 
receiving faxes.
• Light off: memory full, the terminal cannot receive any more 
documents.
• You can assure document confidentiality by using the 4 digit 
access code. Once saved, you will require this access code for:
• printing fax messages in memory,
• activate or deactivate the fax answering machine.
Saving an access code
383 OK - FAX / FAX ANSW. / ANSWER CODE
+Enter the code (4 digits) and confirm with OK.
Activating or deactivating the answering machine
382 OK - FAX / FAX ANSW. / ACTIVATION
+If you saved an access code for your fax answering machine, 
enter it and validate with OK.
+Select the required option WITH or WITHOUT answering 
machine and confirm you choice with OK.
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							Setting your terminal
44
Print fax messages stored in the memory
381 OK - FAX / FAX ANSW. / PRINT
+If you have defined an access code for your fax answering machine, 
enter it and press OK.
Documents received and stored in the memory are printed.
Reception without paper
Your fax offers you the possibility to either accept or refuse document 
reception if your printer is unavailable (no paper...).
If your fax printer is unavailable,  you may choose between two modes 
of reception:
• reception mode WITHOUT PAPER, your fax saves the incoming messages 
in the memory,
• reception mode WITH PAPER, your fax refuses all incoming subscribers.
To select the reception mode:
241 OK - SETUP / RECEPTION / REC. PAPER
+Select the option WITH PAPER or WITHOUT PAPER and confirm your 
choice with OK.
Remark  : Paper out is indicated by a beep and a message on the screen. 
Received faxes are then stored in memory (icon 
FAX MESSAGES flashing) to be 
printed as soon as you add paper into the feeder.
Number of copies
You may print incoming documents more than once (1 to 99).
To set the number of each document received:
242 OK - SETUP / RECEPTION / NBR OF COPIES
+Enter the wanted number of copies and confirm with OK.
At each document reception, your fax will print the number of copies 
requested.
Relay broadcast
Your fax machine (initiator) can relay a document, in other words, transmit 
a document to your subscribers via a remote fax and with a precise relay list.
To do this the initiator fax and the remote fax must both have the relay 
function. 
To relay you need to supply the remote fax with the document and the relay 
list number. The remote fax will then transmit this document to all 
subscribers on the list.
Once the relay is activated by your fax and as soon as the document is 
received by the remote fax, the document is printed before relaying to all 
subcribers on the list.
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							45 Setting your terminal
To activate relay from your fax machine:
+Insert the document to relay (refer to paragraph Document 
depositing, page 74).
+Select  37 OK- FAX / BROADCAST.
+Enter the remote fax number where you will relay to or choose 
your dialing mode (refer to paragraph Dialing, page 76) and 
press OK.
+Enter the relay list number used by the remote fax and 
press OK.
+You may enter the time you wish to transmit the document 
next to the current time and press OK.
+If you wish to modify the document feed type, select one of the 
options 
FEEDER or MEMORY , then press OK.
+If you wish, you may enter the number of pages of your 
documents before transmitting.
+Activate relay by pressing key  .
The document in the feeder will be relayed either immediately or at 
a later time (according to your choice) to the remote fax which will 
relay the document.
Fax or PC reception (depending on model)
243 OK - SETUP / RECEPTION / PC RECEPT.
This menu, combined with a software program installed on your PC 
(supplied) will enable you to select the machine you wish to receive 
the documents on:
•fax.
•PC.
• PC if available, fax otherwise.
For more details, please refer to p. 121
Duplex printing (optional)
This function is only available if you have previously installed the 
duplex module and the additional paper tray at the back of your 
terminal.
After installing the Duplex module at the back of your multi-function 
terminal, you can print faxes received in two ways:
•SINGLE SIDED
• DOUBLE SIDED
All faxes received are printed according to the mode selected from 
the menu, no matter how the duplex key is set.
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							Setting your terminal
46
To select the fax print mode :
244 OK - SETUP / RECEPTION / DUPLEX
+Select the required option SINGLE SIDED or DOUBLE SIDED and 
validate your choice with the OK key.
+
Adjust to page
This option allows you to print out documents automatically adjusting them 
to the page format.
To turn adjust to page mode on:
245 OK - SETUP / RECEPTION / REDUCTION
+Select the WITH option and confirm your choice using the OK key.
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							47 Setting your terminal
TECHNICAL PARAMETERS
As delivered your fax is preset by default. However, you may adjust 
it to meet your requirements by resetting the technical parameters.
To set the technical parameters:
 
29 OK - SETUP / TECHNICALS
+Select the desired parameter and confirm with OK. 
+With the keys  or , modify the parameter settings by 
following the table below and press OK. 
Parameter                         Setting Signification
1 - SCANNING 
MODE1 - NORMAL
2 - FINE
3 - SFINE
4 - PHOTODefault value of the scan mode resolution for the 
documents to be transmitted.
2 - TX HEADER
1 - WITH
2 - WITHOUTIf this parameter is on, your header will appear 
on all documents sent to your subscribers with 
your name, number, date and number of pages.
Note: In the United States, as required by 
FCC regulations, a heading must be 
included on all FAX messages. 
3 - TX SPEED
1 - 33600
2 - 14400
3 - 12000
4 - 9600
5 - 7200
6 - 4800
7 - 2400Transmission speed for outgoing documents. 
For a quality telephone line (compatible, no 
echo), communications occur at maximum 
speed.
However, it may be necessary to restrict the 
transmission speed for some calls.
4 - ECHO 
PROTECT
1 - WITH
2 - WITHOUTIf this parameter is on, the on-line echo will be 
reduced during long distance calls.
6 - EPT MODE
1 - WITH
2 - WITHOUTFor some long distance calls (satellite), the 
on-line echo may disturb the call.
7 - COM. 
DISPLAY
1 - SPEED
2 - PAGE 
NUMBERChoice between transmission speed displayed or 
number of the page in progress.
8 - ECO ENERGY
1 - WITHOUT
2 - DELAY 5 MIN
3 - DELAY
 
1
5 MIN
4 - DELAY 
30 MIN
5 - STDBY 
PERIOD
Choosing the printer standby delay: the printer 
will switch to standby after a delay (in minutes) 
of NON-operation or during the period of time of 
your choice.
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							Setting your terminal
48
10 - RX HEADER1 - WITH
2 - WITHOUTIf this parameter is on, all documents received by 
your fax will include the subscriber’s header with 
his name, number (if available) fax print date 
and the page number. Note: In the United 
States, as required by FCC regulations, a 
heading must be included on all FAX 
messages.
11 - RX SPEED
1 - 33600
2 - 14400
3 - 9600
4 - 4800
5 - 2400Transmission speed for incoming documents. 
For a quality telephone line (compatible, no 
echo), communications occur at maximum 
speed.
However, it may be necessary to restrict the 
transmission speed for some calls.
12 - RINGS
2 TO 5Number of rings to automatically start your 
terminal.
20 - E.C.M.
(CORRECT THE 
CALL)
1 - WITH
2 - WITHOUTThis parameter helps correct the calls made on
disturbed  telephone lines. It is used when the 
lines are weak  or  too noisy. Transmission times 
may be longer.
72 - MODEM 
SPEED
1 - 56000
2 - 33600
3 - 14400
4 - 12000
5 - 9600
6 - 7200
7 - 4800
8 - 2400
9 - 1200
0 - 600Choice of maximum Internet transmission speed.
For a quality telephone line (compatible, no 
echo), communications occur at the maximum 
speed. 
However, it may be necessary to restrict the 
transmission speed for some Internet calls (bad 
line or bad ISP settings).
73 - 
IMPROVE REP @
1 - WITH
2 - WITHOUTThis parameter lets you automatically register 
the Internet address of your subscriber’s fax 
during a call (if available).
Parameter                         Setting Signification
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							49 Setting your terminal
74 - ERASE 
MAILBOX1 - WITHWhen the fax machine receives an e-mail with an 
attachment and cannot open it, it erases the 
message from the ISP MBX, prints and transmits 
with a notice of incomprehension to the message 
sender.
2 - WITHOUTAt E-mail reception, the fax does not destroy the 
MBX message, it prints a notice of 
incomprehension asking you to revise this 
message with your computer equipment. This 
parameter is useful only if you have 
PC equipment. The memory capacity is limited, 
you need to empty your MBX or else new 
messages may not be received.
75 - TEXT 
ATTACHM.
1 - WITH
2 - WITHOUTEditing YES / NO and printing the received 
Internet documents.
76 - 
ATTACHMENT 
FORMAT 
1 - IMAGE
2 - PDFDefault format of document sent on the Internet 
:
PDF : monochrome or color
IMAGE : monochrome (TIFF) or color (JPEG)
77 - LAN SPEED
AUTO
100 FULL
100 HALF
10 FULL
10 HALFTo define the communication speed of the 
peripheral units in relation to the implemented 
Local Area Network (LAN).
80 - TONER SAVE 
1 - WITH
2 - WHITHOUTMakes printing lighter to save toner cartridge ink
90 - RAW PORT 
9100RAW network print port connection
91 - PRINTER 
ERROR TIMEOUT
30 mnTime-out before document being printed is 
deleted following a print error in PC print mode
92 - PRINTER 
WAIT TIMEOUT   
15 seconds
 Wait time-out for data from PC before the task is 
deleted in PC print
93 - REPALACE 
FORMAT
1 - NO
2 - Letter / A4Page format change
94 - PRINTER 
CLASS
PCL /  PC KIT
PC KIT ONLYPrinting in PCL-/Postscript Mode
Printing in GDI mode
Parameter                         Setting Signification
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							50 Setting your terminal
LOCAL AREA NETWORK (LAN) SETTINGS 
Your terminal is a new generation machine that will be part of your 
local network just like a PC. Its built-in local network access card will 
enable you to send documents through an SMTP/POP3 local 
message server (internally or externally, depending on the settings 
of your message server).
To benefit from all the available network options, you should make 
the following settings, described in the sections below:
• local network settings, to introduce your fax machine into your 
local network.
• message service settings, for all your faxes and E-mails to be 
automatically managed by your message server.
Caution - Although rather simple, network settings sometimes 
require a sound knowledge of your own computer configuration. If 
that is administrated by anyone in your company, we recommend 
you ask that person for the settings described below.
LOCAL NETWORK SETTINGS
Automatic configuration
We recommend that you carry out a manual configuration of your 
terminal. The automatic configuration of the local network settings 
may be considered, if your local network features a DHCP or BOOTP 
server that can dynamically assign addresses to the peripheral 
devices present on the LAN.
To automatically configure the local network settings:
2531 OK - SETUP / NETWORKS / LOCAL NETWORK /
CONFIGURATION
+Choose AUTOMATIC and press OK to confirm. The terminal 
scans the local network for a DHCP or BOOTP server that can 
assign it its settings dynamically (the message 
SELF-CONF is 
displayed).
+Once the message SELF-CONF has disappeared, check for the 
IP Address, Sub-network mask and Gateway address. If these 
are missing, you should carry out a manual configuration (see 
below).
Manual configuration
To configure your terminal manually, you should obtain the usual 
information used to set a peripheral device (IP address, sub-network 
mask, network and gateway address).
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