Ricoh Aficio MP1600L User Manual

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4. Fax Features
This chapter describes user tools in the Fax Features menu. For details on how
to access Fax Features, see Accessing User Tools.
General Settings/Adjust
This section describes the user tools in the General Settings/Adjust menu under
Fax Features.
Default settings are shown in bold type.
❖Adjust Sound Volume
Adjust the sound volume during On Hook Mode and Immediate Transmis-
sion. The volume is factory-preset to the second lowest level. For details about
Adjust Sound Volume, see...

Fax Features
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4
❖Set User Function Key 1-3
Frequently used functions programmed as User Function keys are shown on
the menu immediately after the power is turned on.
The User Function keys can be programmed with the following items:
 Print Journal
 TX File Status (Transmission File Status)
 RX File Status (Reception File Status)
 2 Sided TX (Two-sided transmission)
Print Fax Header
Forwarding
 Switch Reception Mode
 Start Manual Reception
 Sender Settings
Transmission Stamp
E-mail Options
...

Reception Settings
75
4 Reception Settings
This section describes the user tools in the Reception Settings menu under Fax
Features.
Default settings are shown in bold type.
❖Switch Reception Mode
Specify the method for receiving fax messages.
The default setting is Auto Reception.
❖Authorized Reception
Specify whether or not unwanted fax messages are to be screened out.
The default setting is Off.
❖Checkered Mark
Specify whether or not a checkered mark is to be printed on the first page of
received fax...

Fax Features
76
4E-mail Settings
This section describes the user tools in the E-mail Settings menu under Fax Fea-
tures.
Default settings are shown in bold type.
❖Internet Fax Settings
You can select to display   or not. When you want to send an Inter-
net Fax, set On to display the icon.
The default setting is Off.
❖Maximum E-mail Size
Use this setting to limit the size of sent e-mail, so that destinations that refuse
e-mail over a certain size can still receive your e-mail. When this function is
set to...

E-mail Settings
77
4
❖SMTP RX File Delivery
This function is available on systems that allow routing of e-mail received via
SMTP.
The default setting is Off.
When an authorized e-mail is set, e-mail received from addresses that do not
match the authorized address is discarded and an error message is returned
to the SMTP server.
The authorized e-mail address is compared with the addresses of e-mail orig-
inators, as illustrated by the following examples.
 When the authorized e-mail address is set to...

Fax Features
78
4IP-Fax Settings
This section describes the user tools in the IP-Fax Settings menu under Fax Fea-
tures.
Default settings are shown in bold type.
Make settings to use IP-Fax.
Set H.323 for the gatekeeper, SIP for SIP server, and the gateway to G3 fax if nec-
essary. Check the settings of the network to which this machine is connected be-
fore making settings.
Make sure you enter these characters correctly:
Numbers
Symbols (# and *)
The following characters can be used for registration...

IP-Fax Settings
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4
❖SIP Settings
Set the SIP servers IPv4 address and SIP user name.
To use the SIP server, set the parameter setting list (switch 34, bit 0) to On.
The default is Off.
ASelect [Fax Features] using {U} or {T}, and then press the {OK} key.
BSelect [IP-Fax Settings] using {U} or {T}, and then press the {OK} key.
CSelect [SIP Settings] using {U} or {T}, and then press the {OK} key.
DSelect [Proxy Server Addr. (Main)] using {U} or {T}, and then press the {OK}
key.
A proxy server relays call...

Fax Features
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4
❖Gateway Settings
Register, change, or delete the gateway used for transmission to IP-Fax. Reg-
ister to use the gateway without using the gatekeeper/SIP server.
Program/Change:
ASelect [Fax Features] using {U} or {T}, and then press the {OK} key.
BSelect [IP-Fax Settings] using {U} or {T}, and then press the {OK} key.
CSelect [Gateway Settings] using {U} or {T}, and then press the {OK} key.
DSelect [Program/Change] using {U} or {T}, and then press the {OK} key.
ESelect [*Not...

Administrator Tools
81
4 Administrator Tools
This section describes the user tools in the Administrator Tools Settings menu
under Fax Features.
Default settings are shown in bold type.
❖Print Journal
Prints a Journal. Up to 50 of the latest results of transmission/delivery results
can be checked on this machine.
You can also print the journal using the {Job Information} key.
❖Print TX Standby File List
Use this function to print the transmission standby file list.
You can also print the transmission...

Fax Features
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4
❖Folder TX Result Report
When a folder is included in the forwarding destination or the forwarding
destination by special sender, the specified destination will be notified of the
results of forwarding.
To forward to two or more destinations, specify group destination. For infor-
mation about how to specify group destination, see Registering a Names to
a Group.
The default setting is Do not E-mail.
Even when an e-mail to notify the results of forwarding a folder cannot be
sent, no...